Job summary
Are you looking for something a bit different, a new challenge, a varied role?
Wathwood is an award-winning mental health hospital and prides itself on providing the highest quality of care to our patients.
We have exciting opportunities here at Wathwood in our unique Medium Secure setting. Whether you are newly qualified and looking to take your first step on your career ladder, or fancy a new challenge, we have something to suit everyone.
We are seeking to recruit a Band 3 Health Roster Coordinator to join our fantastic multi-disciplinary teams within the main Hospital.
Interviews for this vacancy will be held on the 5 August 2025.
Main duties of the job
Wathwood Hospital is a purpose-built 78 bed adult male medium secure Hospital. Located in its own grounds and surrounded by open countryside and woods, it caters for those aged over 18 years who require assessment and treatment of mental health difficulties in a secure environment.
Wathwood is part of Nottinghamshire Healthcare, which is one of the country's leading mental health and learning disability service providers, employing over 6000 staff to provide these services over more than 100 sites.
The four wards allow a gradual progression so patients can develop their life skills and become better prepared for life in a less restrictive environment.
We are looking for an enthusiastic, compassionate and highly motivated administrator to provide an efficient, comprehensive and confidential administrative support service in relation to eRostering, safe staffing, staff bank, and clinical and mandatory training to operational managers and the wider team across Wathwood Hospital within the Adult Mental Health Directorate.
Therefore, applicants will need to:
Have excellent interpersonal skills
The ability to work effectively as part of a multi-disciplinary team
We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes a supportive and strong health and well-being team.
You will be required to complete mandatory training to assist your professional development.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
Job description
Job responsibilities
To assist in the generation and monitoring of safe and effective staff rotas using the eRostering system for allocated areas on a regular and timely basis.
To provide administrative support to operational managers on a daily basis, enabling safe and efficient use of staffing across the hospital.
To update and maintain the eRostering system on a daily basis.
To confirm and amend information entered onto the eRostering system by Ward Managers and Senior Nurse to enable up to date and accurate reporting from the system.
To communicate with clinical teams on a daily basis to ascertain the level of clinical activity in relation to mental health, substance misuse, primary care and outside activity supporting the Ward Managers and Senior Nurse in ensuring that adequate staffing is available.
At the request of Ward Managers and Senior Nurse, to ensure appropriate action is undertaken in relation to staffing requirements during emergency situations.
To monitor staffing levels and inform Ward Managers and Senior Nurse of any shortfalls or staffing problems, ensuring any instructions received are actioned.
To produce and distribute reports, including statistical and historical reports from relevant systems.
To ensure that confidentiality is maintained at all times in accordance with Data Protection Act and Caldicott.
To undertake general office duties including answering telephone enquiries appropriately, photocopying, filing and preparation of documentation.
To provide advice and support to all staff in relation to eRostering system, overtime, Staff Bank and any other enquiries.
To liaise with payroll and finance regarding eRostering system issues as required.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
To assist in the generation and monitoring of safe and effective staff rotas using the eRostering system for allocated areas on a regular and timely basis.
To provide administrative support to operational managers on a daily basis, enabling safe and efficient use of staffing across the hospital.
To update and maintain the eRostering system on a daily basis.
To confirm and amend information entered onto the eRostering system by Ward Managers and Senior Nurse to enable up to date and accurate reporting from the system.
To communicate with clinical teams on a daily basis to ascertain the level of clinical activity in relation to mental health, substance misuse, primary care and outside activity supporting the Ward Managers and Senior Nurse in ensuring that adequate staffing is available.
At the request of Ward Managers and Senior Nurse, to ensure appropriate action is undertaken in relation to staffing requirements during emergency situations.
To monitor staffing levels and inform Ward Managers and Senior Nurse of any shortfalls or staffing problems, ensuring any instructions received are actioned.
To produce and distribute reports, including statistical and historical reports from relevant systems.
To ensure that confidentiality is maintained at all times in accordance with Data Protection Act and Caldicott.
To undertake general office duties including answering telephone enquiries appropriately, photocopying, filing and preparation of documentation.
To provide advice and support to all staff in relation to eRostering system, overtime, Staff Bank and any other enquiries.
To liaise with payroll and finance regarding eRostering system issues as required.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- NVQ Level 3 in IT/Administration subject, or equivalent experience
- GCSE grade C in maths and English or equivalent
Desirable
- Minute taking skills
- Audio typing
Training
Desirable
- Continued development/accredited training/courses
Experience
Essential
- Previous experience of working in a busy office environment
Desirable
- Previous office experience
- Experience of providing high levels of customer care
Knowledge
Essential
- Knowledge of Microsoft Office applications
Skills
Essential
- Ability to maintain confidentiality
- Have a commitment to personal development/motivated
- Evidence of ability to work under stress and manage stressful situations
- Ability to prioritise workload and meet strict deadlines
- Ability to function within a team
- Good oral and written communication
- Ability to develop professional working relationships
- Evidence of ability to work within a multidisciplinary team
Person Specification
Qualifications
Essential
- NVQ Level 3 in IT/Administration subject, or equivalent experience
- GCSE grade C in maths and English or equivalent
Desirable
- Minute taking skills
- Audio typing
Training
Desirable
- Continued development/accredited training/courses
Experience
Essential
- Previous experience of working in a busy office environment
Desirable
- Previous office experience
- Experience of providing high levels of customer care
Knowledge
Essential
- Knowledge of Microsoft Office applications
Skills
Essential
- Ability to maintain confidentiality
- Have a commitment to personal development/motivated
- Evidence of ability to work under stress and manage stressful situations
- Ability to prioritise workload and meet strict deadlines
- Ability to function within a team
- Good oral and written communication
- Ability to develop professional working relationships
- Evidence of ability to work within a multidisciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
