Job summary
We are seeking to recruit 2 Information Governance Support Officers to join the Trust's busy Information Governance team for a fixed term period of 6 months. We are looking for candidates who have effective interpersonal, administrative and communication skills and a working knowledge of data protection and information governance. The successful candidate will work with the wider Information Governance team to advise and support Trust colleagues in matters relating to data protection, confidentiality, information governance, information rights and records management.
Main duties of the job
To support the Information Governance Team in the delivery of an effective service ensuring the Trust's regulatory and statutory obligations are being met in relation to internal policies, procedures and data protection legislation.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
Job description
Job responsibilities
To carry out tasks and maintaining responsibilities in support of the IG team and in relation to -
- Training & Education provision, compliance and resource development
- TNA & Report Provision
- Project Support & Advice
- Data Protection Officer (DPO) Audits
- Incident Investigation Low Level Incidents
- Data Flow Mapping
- Data Protection Impact Assessments
- Information Asset Risk Assessments
- Information Asset Owner (IAO) Advice & Support
- Liaison with IT Security & Compliance regarding queries
- Leaflets, posters, publicity
- Support in the preparation of evidence for the Data Security and Protection Toolkit
- Support the delivery of information rights and records management related tasks
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
To carry out tasks and maintaining responsibilities in support of the IG team and in relation to -
- Training & Education provision, compliance and resource development
- TNA & Report Provision
- Project Support & Advice
- Data Protection Officer (DPO) Audits
- Incident Investigation Low Level Incidents
- Data Flow Mapping
- Data Protection Impact Assessments
- Information Asset Risk Assessments
- Information Asset Owner (IAO) Advice & Support
- Liaison with IT Security & Compliance regarding queries
- Leaflets, posters, publicity
- Support in the preparation of evidence for the Data Security and Protection Toolkit
- Support the delivery of information rights and records management related tasks
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Experience
Essential
- Previous experience of working in an office or administration environment
- Experience of having worked with Microsoft Office/365 packages
Desirable
- Experience of working in the NHS
- Similar role
Skills
Essential
- Ability to maintain confidentiality
- Good time management and organisational skills
- Fully conversant with Microsoft Office packages, especially: Word, Excel, Outlook
- Good written and verbal communication skills
Knowledge
Essential
- Knowledge of NHS Codes of Practice related to confidentiality, records management
- Knowledge and understanding of data protection legislation and information governance initiatives
Contractual
Essential
- Requirement to complete Mandatory training
Values
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
Person Specification
Experience
Essential
- Previous experience of working in an office or administration environment
- Experience of having worked with Microsoft Office/365 packages
Desirable
- Experience of working in the NHS
- Similar role
Skills
Essential
- Ability to maintain confidentiality
- Good time management and organisational skills
- Fully conversant with Microsoft Office packages, especially: Word, Excel, Outlook
- Good written and verbal communication skills
Knowledge
Essential
- Knowledge of NHS Codes of Practice related to confidentiality, records management
- Knowledge and understanding of data protection legislation and information governance initiatives
Contractual
Essential
- Requirement to complete Mandatory training
Values
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
