Nottinghamshire Healthcare NHS Foundation Trust

Clinical Secretary

Information:

This job is now closed

Job summary

We have an exciting opportunity for a Peripatetic Clinical Secretary to work for Mental Health Services for Older People in Nottinghamshire. The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Mental Health Services for Older People teams based in the areas of Mansfield, Nottingham and South Nottinghamshire. The post holder will be expected to travel to sites across these areas to support with administrative duties within these teams. The roles require an experienced individual who has a flexible approach to work and the ability to prioritise and work on their own initiative. This will include maintaining patient related records/databases, making appointments, and preparing correspondence

Main duties of the job

The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Mental Health Services for Older People teams based in the areas of Mansfield, Nottingham and South Nottinghamshire. The post holder will be expected to travel to sites across these areas to support with administrative duties within these teams.

The post holder will work as part of an administrative team supporting the full MDT. To undertake office duties including diary management and message management, opening and distributing mail, operation of patient information systems, dealing with telephone calls and enquiries, production of documents, typing and photocopying, collating of documents and electronic filing as well as general administration support services

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Details

Date posted

30 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time

Reference number

186-665-24-MH

Job locations

Queens Medical Centre

Psychiatric Outpatients, B Floor, South Block

Nottingham

NG7 2UH


Job description

Job responsibilities

The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Mental Health Services for Older People teams based in the areas of Mansfield, Nottingham and South Nottinghamshire. The post holder will be expected to travel to sites across these areas to support with administrative duties within these teams. Efficient secretarial/admin/reception support, produce high quality reports within agreed deadlines as required, diary management, message management, opening and distributing of mail, dealing with telephone calls and enquires, production of documents, typing and audio typing, photocopying, collating of documents, electronic filing, minute taking.

Please note this post does not meetskilllevel required for a Skilled worker visa. Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above,however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevantskill and paycriteria hereImmigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)

Job description

Job responsibilities

The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Mental Health Services for Older People teams based in the areas of Mansfield, Nottingham and South Nottinghamshire. The post holder will be expected to travel to sites across these areas to support with administrative duties within these teams. Efficient secretarial/admin/reception support, produce high quality reports within agreed deadlines as required, diary management, message management, opening and distributing of mail, dealing with telephone calls and enquires, production of documents, typing and audio typing, photocopying, collating of documents, electronic filing, minute taking.

Please note this post does not meetskilllevel required for a Skilled worker visa. Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above,however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevantskill and paycriteria hereImmigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)

Person Specification

Qualifications

Essential

  • NVQ 3 level in Business Administration or working towards

Desirable

  • ECDL, Medical Terminology,
  • Audio typing

Training

Essential

  • Microsoft Office i.e Database, Excel, Word, PowerPoint

Desirable

  • Minute taking

Experience

Essential

  • Scheduling/ Diary Management
  • Experience of working in a customer-facing role
  • Previous experience of working in an office environment
  • Ability to work as an effective team member.

Desirable

  • Experience of working within the NHS
  • Knowledge of Patient Information Systems
  • Minute Taking

Knowledge

Essential

  • Computer literacy including word, excel, outlook, database

Desirable

  • Maintain electronic records/information on computer

Skills

Essential

  • Excellent interpersonal/communication skills, including excellent written and oral skills.
  • Excellent telephone manner
  • Good interpersonal skills
  • Typing skills

Contractual Requirements

Essential

  • Ability to travel between venues
  • Requirement to complete Mandatory Training
Person Specification

Qualifications

Essential

  • NVQ 3 level in Business Administration or working towards

Desirable

  • ECDL, Medical Terminology,
  • Audio typing

Training

Essential

  • Microsoft Office i.e Database, Excel, Word, PowerPoint

Desirable

  • Minute taking

Experience

Essential

  • Scheduling/ Diary Management
  • Experience of working in a customer-facing role
  • Previous experience of working in an office environment
  • Ability to work as an effective team member.

Desirable

  • Experience of working within the NHS
  • Knowledge of Patient Information Systems
  • Minute Taking

Knowledge

Essential

  • Computer literacy including word, excel, outlook, database

Desirable

  • Maintain electronic records/information on computer

Skills

Essential

  • Excellent interpersonal/communication skills, including excellent written and oral skills.
  • Excellent telephone manner
  • Good interpersonal skills
  • Typing skills

Contractual Requirements

Essential

  • Ability to travel between venues
  • Requirement to complete Mandatory Training

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Queens Medical Centre

Psychiatric Outpatients, B Floor, South Block

Nottingham

NG7 2UH


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Queens Medical Centre

Psychiatric Outpatients, B Floor, South Block

Nottingham

NG7 2UH


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Admin Support Manager

Hayley Smith

hayley.smith@nottshc.nhs.uk

07929854682

Details

Date posted

30 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time

Reference number

186-665-24-MH

Job locations

Queens Medical Centre

Psychiatric Outpatients, B Floor, South Block

Nottingham

NG7 2UH


Supporting documents

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