Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of team admin within the Community Forensic Service.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment. You will be encouraged to identify and implement new office systems where required.
Main duties of the job
The post holder will provide an effective and efficient administrative service for the Community Forensic Service.
The team admin will work alongside other members of the administrative team for the Community Forensic Services including some reception cover as required and providing cover for the other admin colleagues.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
To undertake office duties including diary management and message management, opening & distributing mail, dealing with telephone calls & enquiries, production of documents, typing & audio typing, photocopying, collating documents and electronic filing as well as general administration support services to the department.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel).
Please note this post does not meet skill level required for a Skilled worker visa.
Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above, however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevant skill and pay criteria here Immigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)
Job description
Job responsibilities
To undertake office duties including diary management and message management, opening & distributing mail, dealing with telephone calls & enquiries, production of documents, typing & audio typing, photocopying, collating documents and electronic filing as well as general administration support services to the department.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel).
Please note this post does not meet skill level required for a Skilled worker visa.
Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above, however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevant skill and pay criteria here Immigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)
Person Specification
Values & Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Qualifications - Academic/Craft/Professional
Essential
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
- RSA/OCR level 3 or equivalent
Desirable
Training
Essential
- Microsoft Office i.e. Word, Excel, Powerpoint, Database, Outlook
- Minute Taking
Experience
Essential
- Scheduling/ Diary Management
- Minute Taking
- Experience of working in a customer - facing role
- High level experience of using Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Ability to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Person Specification
Values & Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Qualifications - Academic/Craft/Professional
Essential
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
- RSA/OCR level 3 or equivalent
Desirable
Training
Essential
- Microsoft Office i.e. Word, Excel, Powerpoint, Database, Outlook
- Minute Taking
Experience
Essential
- Scheduling/ Diary Management
- Minute Taking
- Experience of working in a customer - facing role
- High level experience of using Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Ability to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
