Job summary
The post involves all aspects of secretarial and administrative support to a Consultant Forensic Psychiatrist and their team and also Senior Manager.
This role requires an experienced Personal Assistant with the skills and qualifications to meet the needs of the role, this involves strong organisational skills, attention to detail and a clear communicator. There will also be the need to take accurate formal minutes for prolonged periods of time. The post holder helps co-ordinate all aspects of patients care, this will involve close liaison with Psychologist, Social Work, Occupational Therapists as well as family and friends of the patient.
Main duties of the job
Arnold Lodge is a 102 bedded Medium Secure Psychiatric unit which provides treatment and rehabilitation to mentally disordered offenders. The Unit is part of Nottinghamshire Healthcare NHS Foundation Trust but is located in Leicester.
The post requires an excellent working knowledge of Microsoft Office software packages. Experience of using/accessing databases would also be an advantage although training will be given on our electronic patient record information system.
Youwill be able to prioritise their workload to support the service provided by the clinical team and be an effective communicator with members of the multi-disciplinary team, other health care professionals and relatives / carers of the patients
You must have the ability to prioritise and work on your own initiative, be reliable producing accurate work, organised, diplomatic, and demonstrate flexibility and be confident and calm in all situations.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
Arnold Lodge is a Regional Medium Secure Unit in Humberstone, Leicester, which provides care and treatment for 102 mentally disordered offenders, both men and women. The postholder will have incidental contact with patients who are a risk to themselves and others and require treatment in a secure hospital.
This information is detailed in the Job Description and Person Specification for those candidates that are interested in working as a PA in a busy working environment.
Job description
Job responsibilities
Arnold Lodge is a Regional Medium Secure Unit in Humberstone, Leicester, which provides care and treatment for 102 mentally disordered offenders, both men and women. The postholder will have incidental contact with patients who are a risk to themselves and others and require treatment in a secure hospital.
This information is detailed in the Job Description and Person Specification for those candidates that are interested in working as a PA in a busy working environment.
Person Specification
Qualifications
Essential
- GCSE in English and Maths or equivalent
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Desirable
Experience
Essential
- Relevant experience in providing high quality administrative support to a clinical team / Senior Management Team
- Experience of communicating with Senior Clinical / Senior Management staff in a large organisation
- Experience of managing highly sensitive / confidential information. Understanding of the Data Protection Act and Code of Confidentiality
- Extensive knowledge of Microsoft Office packages. Microsoft Office i.e. Database, Excel, Word, Powerpoint
- Ability to Audio Type
- Knowledge of medical, psychiatric and legal terminology / CPA processes
- Experienced Minute Taker
Desirable
- Previous NHS experience
- Trained Loggiest
Skills
Essential
- Ability to minute complex meetings (Senior Management level).
- Excellent interpersonal/communication skills, including excellent written and oral skills
- Demonstrate effective organisation and planning skills to ensure the Clinical Team functions as efficiently as possible
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
Essential
- oRequirement to complete Mandatory Training
Person Specification
Qualifications
Essential
- GCSE in English and Maths or equivalent
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Desirable
Experience
Essential
- Relevant experience in providing high quality administrative support to a clinical team / Senior Management Team
- Experience of communicating with Senior Clinical / Senior Management staff in a large organisation
- Experience of managing highly sensitive / confidential information. Understanding of the Data Protection Act and Code of Confidentiality
- Extensive knowledge of Microsoft Office packages. Microsoft Office i.e. Database, Excel, Word, Powerpoint
- Ability to Audio Type
- Knowledge of medical, psychiatric and legal terminology / CPA processes
- Experienced Minute Taker
Desirable
- Previous NHS experience
- Trained Loggiest
Skills
Essential
- Ability to minute complex meetings (Senior Management level).
- Excellent interpersonal/communication skills, including excellent written and oral skills
- Demonstrate effective organisation and planning skills to ensure the Clinical Team functions as efficiently as possible
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
Essential
- oRequirement to complete Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
