Job summary
The post holder will be responsible for raising sales invoices for Nottinghamshire Healthcare NHS Foundation Trust.
Liaising with customers and building strong working relationships to ensure outstanding debts are recovered within credit terms.
Providing support to the Debtors Manager to ensure the efficient running of a busy Debtors department.
Main duties of the job
To raise invoices and credit notes within the sales ledgers.
To provide authorisation for registered invoices raised by other members of Finance.
To assist in the recovery of income due to the Trust and EMAS by chasing outstanding debts.
To analyse and prepare debts to be forwarded to the Trust Debt Collection Agency.
To assist in the reconciliation of Control Accounts within the office
To provide cover for the Authorised Signature Database (ASD)
To assist with reconciliation and identify remedial action in respect of Salary Sacrifice (VIVUP Staff Health & Wellbeing)
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
Ensuring invoices are raised in a timely and accurate manner.
Chasing outstanding debt directly with Debtors using persuasive techniques as appropriate and liaising closely with the Debt collection agency in accordance with Trust Policy when appropriate.
To deal with debtor enquiries resolving or signposting queries as appropriate
Ensuring that allocated control accounts are reconciled monthly, and that items cleared in a timely manner.
Providing cover for Authorised Signatory Database changes .
Reconciling payroll deductions and payments in respect of Staff Health & Wellbeing Salary Sacrifice to identify anomalies, signpost and manage an action plan.
To be able to work flexibly providing cover and support working as part of a team, assisting with identification of bills, deductions and refunds, issuing controlled stationery, Tradeshift / SBS, AOB exercises, covering RTA and use of card machine for receiving payments. Working to optimum in terms of efficiency and organization.
Responsible for ensuring that accurate work is completed within the time limits and standards set.
Responsible for own mandatory training requirements
Participate in specific projects and multi-disciplinary working groups as and when required.
Attendance at monthly service review meetings with East Midlands Ambulance Service NHS Trust.
Job description
Job responsibilities
Ensuring invoices are raised in a timely and accurate manner.
Chasing outstanding debt directly with Debtors using persuasive techniques as appropriate and liaising closely with the Debt collection agency in accordance with Trust Policy when appropriate.
To deal with debtor enquiries resolving or signposting queries as appropriate
Ensuring that allocated control accounts are reconciled monthly, and that items cleared in a timely manner.
Providing cover for Authorised Signatory Database changes .
Reconciling payroll deductions and payments in respect of Staff Health & Wellbeing Salary Sacrifice to identify anomalies, signpost and manage an action plan.
To be able to work flexibly providing cover and support working as part of a team, assisting with identification of bills, deductions and refunds, issuing controlled stationery, Tradeshift / SBS, AOB exercises, covering RTA and use of card machine for receiving payments. Working to optimum in terms of efficiency and organization.
Responsible for ensuring that accurate work is completed within the time limits and standards set.
Responsible for own mandatory training requirements
Participate in specific projects and multi-disciplinary working groups as and when required.
Attendance at monthly service review meetings with East Midlands Ambulance Service NHS Trust.
Person Specification
Qualifications
Essential
- Qualified to GCSE level or equivalent
- NVQ III or equivalent through experience
- IT literate
- Intermediate MS Excel skills
Desirable
Experience
Essential
- Current and significant work experience within a large Finance department
- Computerised financial ledger experience and understanding
Desirable
- High volume data input experience
- Previous experience of raising and subsequent recovery of debts
- Use of Integra software
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Achievements
Essential
- Ability to work to deadlines and produce work of a high standard
- Able to explain and resolve complex queries
Personal Effectiveness
Essential
- Communication skills / articulate
- Ability to work under pressure and be flexible
Desirable
- Ability to use own initiative and judgement
Teamwork
Essential
- Ability to work as part of a team
Desirable
Person Specification
Qualifications
Essential
- Qualified to GCSE level or equivalent
- NVQ III or equivalent through experience
- IT literate
- Intermediate MS Excel skills
Desirable
Experience
Essential
- Current and significant work experience within a large Finance department
- Computerised financial ledger experience and understanding
Desirable
- High volume data input experience
- Previous experience of raising and subsequent recovery of debts
- Use of Integra software
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Achievements
Essential
- Ability to work to deadlines and produce work of a high standard
- Able to explain and resolve complex queries
Personal Effectiveness
Essential
- Communication skills / articulate
- Ability to work under pressure and be flexible
Desirable
- Ability to use own initiative and judgement
Teamwork
Essential
- Ability to work as part of a team
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
