Job summary
An exciting opportunity has arisen within the EPRR Team at Nottinghamshire Healthcare NHS FT for an Admin Officer looking to join a small, dynamic team of colleagues to deliver an effective Emergency Preparedness, Resilience and Response (EPRR) service across all Trust sites.
The post holder will need to demonstrate skills in all areas of administrative functions, have good communication skills, flexibility, reliability, along with an organised approach to their work.
An understanding of the NHS and Emergency Planning is desirable but not essential.
Main duties of the job
The main duty of the role is to provide a comprehensive administrative support to the EPRR Team to ensure the provision of a high-quality co-ordinated service.
The post holder should be proficient in the use of Microsoft Office packages, have excellent organisational and time management skills and experience of working without supervision.
The post holder will be required to facilitate and minute meetings as and when required for the team, undertaking associated duties as required.
The post holder will provide administrative support to assist the team with the delivery of the Trusts EPRR training and exercise programme, including the maintenance of the training database, act as a point of contact for bookings, and review training compliance.
We are looking for someone who is able to maintain good working relationships and work as an effective team member, to ensure their own work is of a high standard and to share the day to day workload of the team.
The team provides support to staff that respond to emergencies and constantly stay up to date with partner agencies to ensure the organisations are respond effectively in an emergency or service disruption.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
- Provide full administrative support to the EPRR Team, organise EPRR Group (strategic and tactical) meetings/virtual meetings, prepare agendas, collate and distribute papers, take and distribute Notes and Minutes as needed
- Provide administrative support and be the point of contact for EPRR training and exercising bookings.
- Assist the EPRR Team with the delivery of training and exercises.
- Support the maintenance of training records, compliance and bookings.
- Support the continued development and maintenance of the EPRR intranet pages to ensure the latest guidance and information is available to all staff
- Maintain a robust and live exercising database, for internal and external exercises, the Trust is required to partake in.
- Support the update and testing of Incident Command Rooms across the Trust.
- Support the development and administration of internal training and exercises in line with the EPRR Annual Work Plan.
- Support the EPPR Team in the response and management of emergency situations, business disruptions or major incidents
- Provide administration support to organise, book venues and take notes of debriefs following major and business continuity incidents.
Job description
Job responsibilities
- Provide full administrative support to the EPRR Team, organise EPRR Group (strategic and tactical) meetings/virtual meetings, prepare agendas, collate and distribute papers, take and distribute Notes and Minutes as needed
- Provide administrative support and be the point of contact for EPRR training and exercising bookings.
- Assist the EPRR Team with the delivery of training and exercises.
- Support the maintenance of training records, compliance and bookings.
- Support the continued development and maintenance of the EPRR intranet pages to ensure the latest guidance and information is available to all staff
- Maintain a robust and live exercising database, for internal and external exercises, the Trust is required to partake in.
- Support the update and testing of Incident Command Rooms across the Trust.
- Support the development and administration of internal training and exercises in line with the EPRR Annual Work Plan.
- Support the EPPR Team in the response and management of emergency situations, business disruptions or major incidents
- Provide administration support to organise, book venues and take notes of debriefs following major and business continuity incidents.
Person Specification
Qualifications - Academic / Craft / Professional
Essential
- Educated to NVQ 4 or BTEC standent level of experience and knowledgeard in an administration or equival
- Typing/word process qualification to RSA/OCR111 standard or equivalent skill level
- GCSE in English Language and Maths or equivalenth standard.
Desirable
- EPRR or Business Continuity Experience
Training
Essential
- Trained Loggist or willing to work towards in pos
- Prepared to undertake any relevant and necessary internal and external training.
Desirable
- Evidence of ongoing professional development
Experience
Essential
- Administrative/secretarial experience including ability to Minute complex meetings (Senior Management level)
- High standard of using Microsoft Teams, and Microsoft Office applications and for the production of reports, spreadsheets, graphs analysis, information leaflets
- Experience of organising Training/events
- Ability to work as effective team member
Desirable
- Experience of working in the NHS or other complex multi-disciplinary organisation
- Experience in project management
Skills
Essential
- Good planning and organisational skills
- Excellent interpersonal/communication, administrative, including written and oral skills
- Competent in the use of M365 packages including Office, Teams, Excel and Planner to create reports, spreadsheets, graphs analysis, information leaflets and training materials
- Maintaining electronic records/information on computer
- Ability to manage a busy and varied workload ensuring all work is completed in a timely manner and to a high standard.
Contractual Requirements
Essential
- Ability to travel across Trust sites
- Ability to undertake flexible working to meet the needs of the team [particularly during any incidents]
Knowledge
Essential
- Computer literacy including Word, Excel, PowerPoint, Outlook, MST Teams
Desirable
- Knowledge of the Civil Contingencies Act 2004.
Physical Requirements
Essential
- Ability to transport equipment and materials to venues internal and external to the Trust
Person Specification
Qualifications - Academic / Craft / Professional
Essential
- Educated to NVQ 4 or BTEC standent level of experience and knowledgeard in an administration or equival
- Typing/word process qualification to RSA/OCR111 standard or equivalent skill level
- GCSE in English Language and Maths or equivalenth standard.
Desirable
- EPRR or Business Continuity Experience
Training
Essential
- Trained Loggist or willing to work towards in pos
- Prepared to undertake any relevant and necessary internal and external training.
Desirable
- Evidence of ongoing professional development
Experience
Essential
- Administrative/secretarial experience including ability to Minute complex meetings (Senior Management level)
- High standard of using Microsoft Teams, and Microsoft Office applications and for the production of reports, spreadsheets, graphs analysis, information leaflets
- Experience of organising Training/events
- Ability to work as effective team member
Desirable
- Experience of working in the NHS or other complex multi-disciplinary organisation
- Experience in project management
Skills
Essential
- Good planning and organisational skills
- Excellent interpersonal/communication, administrative, including written and oral skills
- Competent in the use of M365 packages including Office, Teams, Excel and Planner to create reports, spreadsheets, graphs analysis, information leaflets and training materials
- Maintaining electronic records/information on computer
- Ability to manage a busy and varied workload ensuring all work is completed in a timely manner and to a high standard.
Contractual Requirements
Essential
- Ability to travel across Trust sites
- Ability to undertake flexible working to meet the needs of the team [particularly during any incidents]
Knowledge
Essential
- Computer literacy including Word, Excel, PowerPoint, Outlook, MST Teams
Desirable
- Knowledge of the Civil Contingencies Act 2004.
Physical Requirements
Essential
- Ability to transport equipment and materials to venues internal and external to the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
