Job summary
This is an exciting opportunity for the role of Personal Assistant to a small leadership team that sits within the Trust's Senior Nursing, AHP & Quality team. We are looking for an experienced administrator looking for a varied, interesting new challenge to develop systems and functions to support our team, reporting to the Associate Director for Allied Health Professionals (AHPs).
The post requires excellent organisational skills, and the ideal post holder should be adaptable and flexible. They should be experienced in prioritisation, IT and skilled in minute taking, compiling action plans and papers for agendas, along with experience of diary management.
You will need a strong awareness of confidentiality and information governance pertaining to both patients and staff as well as experience in the wider administrative requirements of the service.
It would be advantageous if the successful person had a level of event co-ordination experience, intranet coordination and the ability to juggle the demands of a busy and varied portfolio of work for themselves and the team.
This post is available for full time hours (up to 37.5 hours) although part time hours / flexible working will also be considered.
Main duties of the job
This position is a varied role, with extensive diary management, maintenance of information and taking minutes at high level meetings internal and external to the organisation.
The post holder will have exemplary communication skills to adapt to a range of roles and bands across different professions in and outside of the Trust. They will be expected to work using their own initiative and have and good problem-solving skills.
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
The main duties of this role is to provide an extensive Personal Assistant service to the Associate Director for Allied Health Professionals (AHPs) and a small leadership team.
The main duties include:
Responsible for all aspects of administrative and secretarial support, working to optimum in terms of efficiency and organisation.
To co-ordinate and arrange specific meetings or forums (including room bookings) which involve senior managers, other professionals.
To deal efficiently with all correspondence, emails, and providing information as appropriate.
To upload information onto the Trusts intranet pages Connect keeping this up to date and professionally presented.
To type and compose letters, memoranda and other documentation as required.
To convene, administer and attend regular meetings as required, producing agendas and accurate minutes.
Job description
Job responsibilities
The main duties of this role is to provide an extensive Personal Assistant service to the Associate Director for Allied Health Professionals (AHPs) and a small leadership team.
The main duties include:
Responsible for all aspects of administrative and secretarial support, working to optimum in terms of efficiency and organisation.
To co-ordinate and arrange specific meetings or forums (including room bookings) which involve senior managers, other professionals.
To deal efficiently with all correspondence, emails, and providing information as appropriate.
To upload information onto the Trusts intranet pages Connect keeping this up to date and professionally presented.
To type and compose letters, memoranda and other documentation as required.
To convene, administer and attend regular meetings as required, producing agendas and accurate minutes.
Person Specification
Qualifications
Essential
- Recognised leadership/management qualification or significant equivalent experience
- RSA/OCR III Word Processing (or equivalent);
- NVQ Level 3 or significant experience working to senior management
Desirable
Training
Essential
- Minute taking experience of high level meetings internal and externally
- Microsoft Office ie Database, Excel, Word, Powerpoint
Skills
Essential
- Ability to undertake effective minutes
- Scheduling/Diary management experience
- Computer literacy including word, excel, outlook, database
- Ability to maintain electronic records/information on computer
- Ability to work as an effective team member
- Pleasant and courteous telephone manner
- Excellent interpersonal/communication skills (written and oral)
- Administrative skills
- Good interpersonal skills
- Good numeracy and literacy skills
- Experience working in a customer-facing role
- Experience working in an office environment
Desirable
- Experience of working within the NHS
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Recognised leadership/management qualification or significant equivalent experience
- RSA/OCR III Word Processing (or equivalent);
- NVQ Level 3 or significant experience working to senior management
Desirable
Training
Essential
- Minute taking experience of high level meetings internal and externally
- Microsoft Office ie Database, Excel, Word, Powerpoint
Skills
Essential
- Ability to undertake effective minutes
- Scheduling/Diary management experience
- Computer literacy including word, excel, outlook, database
- Ability to maintain electronic records/information on computer
- Ability to work as an effective team member
- Pleasant and courteous telephone manner
- Excellent interpersonal/communication skills (written and oral)
- Administrative skills
- Good interpersonal skills
- Good numeracy and literacy skills
- Experience working in a customer-facing role
- Experience working in an office environment
Desirable
- Experience of working within the NHS
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
