Job summary
An exciting opportunity has arisen for a Team Secretary to join our Admin Team working within a very busy CAMHS Community Team based at Northgate Clinic, Newark.
The CAMHS Community Team within our Child and Adolescent Mental Health services are specialised multi disciplinary services for children and adolescents under 18 years experiencing mental health problems.
This vacancy is for 22.5 hours per week, working Tuesday, Thursday and Friday 9am - 5pm.
Main duties of the job
You will be based at the Northgate Clinic, Newark. The main responsibility of the role is to provide administrative support to the clinical team. Duties will include typing letters, audio typing, room bookings, minute taking, booking appointments using the Trust database system and holding electronic diaries. Ideally, you should be flexible to cover other responsibilities to meet the demands of the service.
The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.
Applicants must possess a typing/word processing qualification to at least RSA III/OCR equivalent, educated to NVQ Level 3 or equivalent. You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.
Excellent communication skills, both written and verbal, are essential for this post.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Community CAMHS.
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Community CAMHS administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Community CAMHS.
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Community CAMHS administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent level of knowledge and experience
- OCR/text processing Level lll or equivalent experience of typing in an office role
Experience
Essential
- Extensive working experience of Microsoft office packages/Databases
- Previous experience of working in an office environment.
- Previous diary management experience including arranging and facilitating meetings from an administration point of view
- Experience of dealing with people, to maintain a high level of customer care
Desirable
- Use of RiO or SystmOne
- Booking and Arranging virtual Meetings
Knowledge
Essential
- Knowledge of Confidentiality and GDPR
Desirable
- Working knowledge of the NHS
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative
- Ability to follow instructions and guidelines
- Team player
- Self-motivated and conscientious
- Excellent time management skills
- To be flexible in the role to work/cover at other sites to support the demands of the service
- Excellent communication/telephone skills
- Positive and enabling attitude, skilled communicator and negotiator and ability to develop relationships across a range of services and levels of authority
Desirable
- Open to change and support new ways of working
Values and Behaviours
Essential
- oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent level of knowledge and experience
- OCR/text processing Level lll or equivalent experience of typing in an office role
Experience
Essential
- Extensive working experience of Microsoft office packages/Databases
- Previous experience of working in an office environment.
- Previous diary management experience including arranging and facilitating meetings from an administration point of view
- Experience of dealing with people, to maintain a high level of customer care
Desirable
- Use of RiO or SystmOne
- Booking and Arranging virtual Meetings
Knowledge
Essential
- Knowledge of Confidentiality and GDPR
Desirable
- Working knowledge of the NHS
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative
- Ability to follow instructions and guidelines
- Team player
- Self-motivated and conscientious
- Excellent time management skills
- To be flexible in the role to work/cover at other sites to support the demands of the service
- Excellent communication/telephone skills
- Positive and enabling attitude, skilled communicator and negotiator and ability to develop relationships across a range of services and levels of authority
Desirable
- Open to change and support new ways of working
Values and Behaviours
Essential
- oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
