Job summary
An exciting opportunity has arisen within the Contracts Team at Nottinghamshire Healthcare NHS Foundation Trust. Nottinghamshire Healthcare NHS Foundation Trust is one of the country's leading Mental Health, Forensic and Community Services providers. As Contract Support Officer you will support Contracts Managers to manage their portfolios of healthcare contracts and assisting in the negotiation of these contracts.
The postholder will work within the existing Team to support the contractual delivery of services including sub-contracted services. The post holder will need to be able to manage often conflicting and non- negotiable deadlines and be a good communicator who can liaise and work in partnership with a wide range of organisations, agencies and individuals.
We are looking for a candidate with proven experience of working in multi-disciplinary groups and with a diverse range of stakeholders.
This is a full-time post (37.5 hours per week). The role will be based in Mansfield with some flexibility for home working where appropriate. Travelling across our Trust and Provider locations in Nottinghamshire and surrounding areas will be required.
Main duties of the job
The post holder will be responsible for: -
Assisting in the negotiation and management of a range of healthcare contracts including NHS, Non-NHS, Community, Council, Third Party (Voluntary) Sector and any other emerging contracts.
Responsible for the production of reports within agreed timescales.
Organisation and co-ordination of meetings, creation and distribution of agendas and meeting papers.
Minute taking and disseminating information to a range of internal and external stakeholders.
Assisting in the development and maintenance of contracts database and shared folder.
Supporting the process of ongoing contract review for a range of Providers.
Supporting Contracts Managers to manage their portfolio of healthcare contracts.
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
To support the ongoing contract review process for a range of Providers including:
a) Arranging meetings;
b) Completion of agendas;
c) Distribution of meeting papers;
d) Participating in meetings;
e) Minute taking / action logs;
f) Distribution of minutes and action logs;
g) Ensuring actions are delivered to agreed deadlines.
To support the effective contractual management of a portfolio of providers with the direction from Contracts Managers.
Assist in the development and construction of robust contracts such as NHS sub contracts, provider to provider sub contracts, provider agreements, memorandum of understandings.
Ensure effective engagement and working relationships with Commissioner and Provider representatives to ensure performance monitoring of contracts is undertaken and recorded in line with appropriate regulations and frameworks.
Prepare and collate the information required for regular contract performance meetings and reports highlighting areas of risk and concern, including outcomes data.
Support Contracts Managers across a wide range of internal / external meetings and working groups.
Provide effective administration cover and flexible support to the wider contracting team, including maintenance of office processes and protocols and develop maintain the contracts database.
Take responsibility for the efficient organisation and maintenance of a centralised computer-based filing system for all Trust contracts.
Support the administration of the contract database and facilitate and track the issue of contracts for signing.
Ensure the integrity of the Contracting Team by maintaining a professional manner and ensure all contacts with internal and external stakeholders are in a professional and welcoming manner.
Develop a good working knowledge of contracts held by the Trust and sources of information in order to be able to respond to queries where required.
Undertake specific project management work to assist in the delivery of key objectives and work strategies.
Job description
Job responsibilities
To support the ongoing contract review process for a range of Providers including:
a) Arranging meetings;
b) Completion of agendas;
c) Distribution of meeting papers;
d) Participating in meetings;
e) Minute taking / action logs;
f) Distribution of minutes and action logs;
g) Ensuring actions are delivered to agreed deadlines.
To support the effective contractual management of a portfolio of providers with the direction from Contracts Managers.
Assist in the development and construction of robust contracts such as NHS sub contracts, provider to provider sub contracts, provider agreements, memorandum of understandings.
Ensure effective engagement and working relationships with Commissioner and Provider representatives to ensure performance monitoring of contracts is undertaken and recorded in line with appropriate regulations and frameworks.
Prepare and collate the information required for regular contract performance meetings and reports highlighting areas of risk and concern, including outcomes data.
Support Contracts Managers across a wide range of internal / external meetings and working groups.
Provide effective administration cover and flexible support to the wider contracting team, including maintenance of office processes and protocols and develop maintain the contracts database.
Take responsibility for the efficient organisation and maintenance of a centralised computer-based filing system for all Trust contracts.
Support the administration of the contract database and facilitate and track the issue of contracts for signing.
Ensure the integrity of the Contracting Team by maintaining a professional manner and ensure all contacts with internal and external stakeholders are in a professional and welcoming manner.
Develop a good working knowledge of contracts held by the Trust and sources of information in order to be able to respond to queries where required.
Undertake specific project management work to assist in the delivery of key objectives and work strategies.
Person Specification
Physical Requirements
Essential
- Ability to travel regularly between office bases and service provider sites.
- Ability to use IT equipment
Qualifications - Academic / Craft / Professional
Essential
- Degree or equivalent level of experience
Desirable
Training
Desirable
- Negotiation and influencing training
Experience
Essential
- Experience of a range of computer based systems (e.g. Word, Excel)
- Experience of compiling contracts, agreements, reports.
- Experience of taking detailed minutes.
Desirable
- Experiences in commercial and contract administration skills
Knowledge
Essential
- Knowledge of administrative systems and processes.
- Broad understanding of National Policy and targets and specific knowledge of the community NHS / healthcare contracts.
Desirable
- Knowledge and experience of commissioning and contracting gained in health, social services or the voluntary / independent sector
Skills
Essential
- Excellent written and oral skills, including report writing and correspondence.
- Excellent level of numeracy.
- Experience of working in multi- disciplinary groups and with diverse range of stakeholders.
- Able to work effectively in a team.
- Able to work quickly and accurately to competing deadlines.
- Good communicator who can liaise and work in partnership with a wide range of organisations, agencies and individuals.
- High degree of professionalism in behaviour and written documentation.
- Ability to think ahead and anticipate needs before they arise.
- Ability to work flexibly to meet needs of the service.
- Commitment to collaborative and partnership working.
Values
Essential
- oAll colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Physical Requirements
Essential
- Ability to travel regularly between office bases and service provider sites.
- Ability to use IT equipment
Qualifications - Academic / Craft / Professional
Essential
- Degree or equivalent level of experience
Desirable
Training
Desirable
- Negotiation and influencing training
Experience
Essential
- Experience of a range of computer based systems (e.g. Word, Excel)
- Experience of compiling contracts, agreements, reports.
- Experience of taking detailed minutes.
Desirable
- Experiences in commercial and contract administration skills
Knowledge
Essential
- Knowledge of administrative systems and processes.
- Broad understanding of National Policy and targets and specific knowledge of the community NHS / healthcare contracts.
Desirable
- Knowledge and experience of commissioning and contracting gained in health, social services or the voluntary / independent sector
Skills
Essential
- Excellent written and oral skills, including report writing and correspondence.
- Excellent level of numeracy.
- Experience of working in multi- disciplinary groups and with diverse range of stakeholders.
- Able to work effectively in a team.
- Able to work quickly and accurately to competing deadlines.
- Good communicator who can liaise and work in partnership with a wide range of organisations, agencies and individuals.
- High degree of professionalism in behaviour and written documentation.
- Ability to think ahead and anticipate needs before they arise.
- Ability to work flexibly to meet needs of the service.
- Commitment to collaborative and partnership working.
Values
Essential
- oAll colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
