Job summary
An exciting opportunity has arisen at Nottinghamshire Healthcare NHS Foundation Trust Headquarters for a full time Board Committee Secretary. This is a friendly and flexible team looking for someone with the commitment to make a difference to our patients. This role would suit someone who is organised, with a keen eye for detail and who thrives in an energetic and busy environment where no two days are ever the same. This role offers the opportunity to develop further, with additional training packages and qualifications to support individuals maximise their potential and career path. Hybrid and flexible working is offered as part of this package for the right candidate.
Main duties of the job
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The post holder will produce accurate formal minutes to the highest standard for the Board of Director's meetings, Committees and Executive meetings. Liaise directly with Executive and Non-Executive Directors, Chief Executive and The Chair on a regular basis. Responsible for working directly with colleagues to develop agendas and forward plans for Board and Committee Meetings. The post holder will be privy to the highest level of confidential information and therefore utter discretion and ability to comply fully with confidentiality requirements is essential.
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
- Attending and accurately recording the minutes, actions, and decisions at specified meetings to the highest standard
- reminding action owners to complete these within time scales, adding to forward agendas were relevant and supporting the Committee Chair with their board highlight report,
- Establishing effective systems for developing and managing the forward planner and agenda for each committee as agreed with meeting Chairs
- Co-ordinating the production of meeting papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders via the Board Intelligence app
- Drafting Committee annual reports.
- Booking venues, facilities and refreshments for meetings when required
- Supporting the Corporate Secretariat Manager, to ensure the maintenance of the electronic document management system (Board Intelligence) across all executive functional areas; ensure routine management and development of the system. This will require co-ordinating, engaging and training other administrative teams to ensure compliance.
- assisting with the auditing process of board and committee meeting arrangements.
Job description
Job responsibilities
- Attending and accurately recording the minutes, actions, and decisions at specified meetings to the highest standard
- reminding action owners to complete these within time scales, adding to forward agendas were relevant and supporting the Committee Chair with their board highlight report,
- Establishing effective systems for developing and managing the forward planner and agenda for each committee as agreed with meeting Chairs
- Co-ordinating the production of meeting papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders via the Board Intelligence app
- Drafting Committee annual reports.
- Booking venues, facilities and refreshments for meetings when required
- Supporting the Corporate Secretariat Manager, to ensure the maintenance of the electronic document management system (Board Intelligence) across all executive functional areas; ensure routine management and development of the system. This will require co-ordinating, engaging and training other administrative teams to ensure compliance.
- assisting with the auditing process of board and committee meeting arrangements.
Person Specification
Experience
Essential
- Knowledge of Corporate Governance and Board Committee Admin Process
- High Level Minute Taking experience
- Knowledge of building forward plans
Skills
Essential
- Excellent written and verbal communication skills
- Excellent attention to detail
- Highly organised and efficient
- Ability to draft reports
Education
Essential
- Educated to NVQ Business Admin Level 4 or equivalent level of experience
Person Specification
Experience
Essential
- Knowledge of Corporate Governance and Board Committee Admin Process
- High Level Minute Taking experience
- Knowledge of building forward plans
Skills
Essential
- Excellent written and verbal communication skills
- Excellent attention to detail
- Highly organised and efficient
- Ability to draft reports
Education
Essential
- Educated to NVQ Business Admin Level 4 or equivalent level of experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
