Job summary
We have an exciting opportunity to appoint 2 experienced Personal Assistants to work within our IDD services based at Fern House, Highbury Hospital, Nottingham supporting our Senior Management Team
1 x PA will support our Operational Manager for Inpatients and IDD Day services and 1 X PA to support our Operational Manager for IDD Community Services and Prescribed Services.
This is a varied role which requires organisational and analytical skills, initiative and time management skills. The role requires a widely experienced PA with the ability to provide an excellent, confidential, and efficient service.
Main duties of the job
This role requires significant organisational skills, initiative, time management skills and personal credibility. The role requires a Personal Assistant with the ability to provide an excellent, confidential and efficient service.
Applicants should have excellent and proven organisational skills, have the ability to manage their own workload, use their own initiative and form positive working relationships with other admin staff/PAs across the division to ensure the needs of the senior management team are met. Effective problem-solving skills are therefore key to this role.
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
The main duties of this role are to provide Personal Assistance to the Senior Management team to assist them in managing their day-to -day duties. Additionally, you will provide administrative support to the wider team including service managers. This includes: -
- Managing all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisation.
- Producing high quality reports within agreed deadlines, as required
- To undertake office duties including complex diary management and e-mail management and ensuring that conflicting and amended appointments are actioned appropriately and to organise travel and accommodation as required
-
Facilitate the organisation of meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking and undertake necessary follow-up action within appropriate timeline
-
Composing letters and other documentation as required
Job description
Job responsibilities
The main duties of this role are to provide Personal Assistance to the Senior Management team to assist them in managing their day-to -day duties. Additionally, you will provide administrative support to the wider team including service managers. This includes: -
- Managing all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisation.
- Producing high quality reports within agreed deadlines, as required
- To undertake office duties including complex diary management and e-mail management and ensuring that conflicting and amended appointments are actioned appropriately and to organise travel and accommodation as required
-
Facilitate the organisation of meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking and undertake necessary follow-up action within appropriate timeline
-
Composing letters and other documentation as required
Person Specification
Qualifications
Essential
- At least 4 GCSE/O'Level or equivalent (Grade C or above) inc English Language or equivalent experience
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making Desirable crit
Desirable
Knowledge
Essential
- Computer literacy including word, excel, outlook
- Maintain electronic records/information on computer
- Fully conversant with E-Mail and electronic diary systems.
- Sound knowledge of data retrieval systems
- Arranging and Minuting Meetings including collating and disseminating relevant paperwork
- Understanding of data protection and confidentiality
Desirable
- NHS understanding/awareness
Skills
Essential
- Fully conversant with Microsoft Office packages, especially: Word, Excel, Outlook
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Ability to prioritise, meet objectives and deadlines
- Attention to detail and accuracy
- Administrative, analytical and problem solving skills
- Excellent telephone manner
- Good numeracy and literacy skills
Trust Values and Behaviours
Essential
- oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- At least 4 GCSE/O'Level or equivalent (Grade C or above) inc English Language or equivalent experience
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making Desirable crit
Desirable
Knowledge
Essential
- Computer literacy including word, excel, outlook
- Maintain electronic records/information on computer
- Fully conversant with E-Mail and electronic diary systems.
- Sound knowledge of data retrieval systems
- Arranging and Minuting Meetings including collating and disseminating relevant paperwork
- Understanding of data protection and confidentiality
Desirable
- NHS understanding/awareness
Skills
Essential
- Fully conversant with Microsoft Office packages, especially: Word, Excel, Outlook
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Ability to prioritise, meet objectives and deadlines
- Attention to detail and accuracy
- Administrative, analytical and problem solving skills
- Excellent telephone manner
- Good numeracy and literacy skills
Trust Values and Behaviours
Essential
- oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
