Children Looked After Team Administrator

Job summary

Are you an experienced motivated administrator looking for a new challenge?

Are you approachable friendly and compassionate with enthusiasm for developing new skills?

Are you good at working as part of a team?.

If this describes you , then this could be the job opportunity you are looking for .

We are seeking to recruit a permanent part time 22.5 hrs a week Band 3 Administrator to join our friendly and supportive Children Looked After team .

You will have a degree of resilience and be able to work well under pressure , though full support is given through supervision .

You will be part of a team that manage the workstreams in relation to children where adoption is been considered as part of permanency planning.

Previous administration experience and good working knowledge of Microsoft office packages is essential.

You will have an opportunity to negotiate a flexible and agile working pattern with working hours between Monday to Friday 9/5.

You will have a thorough induction period and will be encouraged and supported to further develop within your role.

Please see the Job Description and Personal Specification for full details and essential criteria.

This vacancy may close early if enough applicants are received

Main duties of the job

Support the input and populate databases for children being discussed at Agency Decision Making meeting.

Support the team to manage the Adoption Databases and Adoption duty email inbox.

Support the management of RIO electronic health records post Adoption.

To manage allocated workstreams and make daily decisions dealing with issues as they arise.

To make decisions and take actions within the team relating to routine enquiries, whilst receiving support and supervision from the Band 4 Administrator and CLA Nurse team.

Assist the inclusion of data gathering that ensure the effective management of the CLA service functions in relation to Adoption.

Ensure the provision of consistent, efficient and timely secretarial and administrative service to members of the CLA Team. This will include audio and copy typing of correspondence.

Other general office duties such as, electronic filing, circulation, tracking of records, printing, answering telephone.

Ensure all incoming communication is dealt with efficiently, effectively and confidentially.

Work alongside the Band 4 Administrator to prepare information for completion of the Initial Health Assessment completed by Paediatrician, and to type and distribute the report once dictated

Have a comprehensive understanding of ,Trust information systems EPRO, MAXIMS, RIO, LCS, TRAK ,Care Plus, the NHS Spine, Egress, SIDeR

Please refer to the job description and personal specification, for further details of the role.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.