Job summary
We have an exciting opportunity for a Rota Co-Ordinator with a proven track record in delivering a high-quality service. You will be flexible in approach, tenacious, a good team player and have an eye for detail. Working closely with our Maternity Teams across Somerset, you will give assurance that all forms of leave and rotas are appropriately managed and are cost effective, reporting to our Inpatient Matrons at Yeovil and Taunton.
Main duties of the job
It is essential that the successful candidate can work well under pressure, always maintaining a pleasant and professional attitude. They will have excellent communication and inter-personal skills that enables them to liaise with the wider Maternity teams across each site. Experience in a Rota Coordinator role or a similar NHS role, with additional experience using Healthroster would be advantageous. They will manage Maternity rotas identifying gaps and providing cover, recording periods of leave and developing close working relationships with wider Midwifery Team and oversee Leave Management.
About us
As an organisation, Somerset NHS Foundation Trust offers employees a wide range of benefits including flexible working, NHS pension scheme, generous annual leave allowance and a commitment to career development.You will be eligible for our Blue Light Card and a wide range of NHS exclusive shopping & leisure discounts.We are proud of our skilled, diverse workforce and as an inclusive employer we welcome applications from all backgrounds.Working in Somerset enables you to enjoy the idyllic countryside, areas of outstanding beauty and stunning coastlines whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable.Somerset offers the countryside and the cosmopolitan -- there is truly something for everyone!
Job description
Job responsibilities
Please refer to the Job Description attached for full details.
To ensure all administrative duties are completed within the required timescales and escalate any issues or concerns.
To produce and coordinate midwifery and maternity support worker staff rotas.
To coordinate annual leave and study leave for all relevant staff in the department.
To act as the first point of contact for issues relating to midwives and maternity support workers rotas as required.
Responsible for liaising with senior midwifery team to fill any rota gaps as required
Job description
Job responsibilities
Please refer to the Job Description attached for full details.
To ensure all administrative duties are completed within the required timescales and escalate any issues or concerns.
To produce and coordinate midwifery and maternity support worker staff rotas.
To coordinate annual leave and study leave for all relevant staff in the department.
To act as the first point of contact for issues relating to midwives and maternity support workers rotas as required.
Responsible for liaising with senior midwifery team to fill any rota gaps as required
Person Specification
Qualifications
Essential
- Good standard of General Education
- 5 GCSEs 4 or above
- Demonstrated commitment to further education or training
- Full range of Administrative Skills to NVQ 3 or equivalent experience
- Computer Literacy (RSA II /ECDL or Equivalent experience)
Experience
Essential
- Proven experience in an administration
- Understanding of GDPR
- Knowledge in input and extracting data to formulate reports and data outputs
- Knowledge of rostering
- Knowledge of the Allocate system
Desirable
- Knowledge and skills in general and human resource management
- Knowledge of medical policies and terms and conditions
Additional Criteria
Essential
- Attention to detail, must be able to concentrate in situations where frequent interruptions are likely
- Able to deal with unexpected situations
- Negotiation and Persuasion skills
- Highly motivated and able to work autonomously using own initiative
- Professional attitude, approachable and enthusiastic
- Team player
- Excellent Administrative skills
- Excellent Organisational skills
Desirable
Person Specification
Qualifications
Essential
- Good standard of General Education
- 5 GCSEs 4 or above
- Demonstrated commitment to further education or training
- Full range of Administrative Skills to NVQ 3 or equivalent experience
- Computer Literacy (RSA II /ECDL or Equivalent experience)
Experience
Essential
- Proven experience in an administration
- Understanding of GDPR
- Knowledge in input and extracting data to formulate reports and data outputs
- Knowledge of rostering
- Knowledge of the Allocate system
Desirable
- Knowledge and skills in general and human resource management
- Knowledge of medical policies and terms and conditions
Additional Criteria
Essential
- Attention to detail, must be able to concentrate in situations where frequent interruptions are likely
- Able to deal with unexpected situations
- Negotiation and Persuasion skills
- Highly motivated and able to work autonomously using own initiative
- Professional attitude, approachable and enthusiastic
- Team player
- Excellent Administrative skills
- Excellent Organisational skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
