Job summary
An exciting opportunity has arisen for an experienced and motivated individual to join the Capital Planning and Development Team in the role of Records Technician.
The Capital Planning and Development Team successfully deliver a wide range of capital schemes which have recently included the Cambridge Movement Surgical Hub, Cambridge Infusion Centre, Ward refurbishments, Theatre refurbishments and scanner replacements.
You will form part of a multidisciplinary team whose role is to provide and maintain a high-quality Estates information service to CUH NHS Trust.
You will work with the Records and Space Data Manager to maintain the accuracy for a wide range of records in document, database and drawings format, including CAD and Revit, along with other information databases and software platforms.
Main duties of the job
Work with the Records and Space Data Manager to maintain a range of facilities records in document, database and drawings formats, all produced by electronic means.
Undertake project management of designated schemes as directed by the Estates Record and Space Data Manager, who in turn reports to the Engineering and Development Manager.
Provide additional CAD capacity to assist the Design Team with peaks in workload, as authorised by the Estates Record and Space Data Manager.
The post holder will form part of a multidisciplinary team whose role is to provide and maintain a high quality estates information service to Addenbrooke's NHS Trust.
Estate officers will have both group and individual responsibilities for defined aspects of the service, but each will ensure their contribution is beneficial to other departments within the Trust, as well as the Facilities Department, to fulfil the Trust's overall objectives.
About us
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
The advert will close at midnight on 1 January 2025.
Interviews are due to be held on 31 January 2025.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
The advert will close at midnight on 1 January 2025.
Interviews are due to be held on 31 January 2025.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- Educated to HNC Level or NVQ Level 3/4
- Specific CAD related qualification or equivalent experience
Desirable
- Record of continuous development
Experience
Essential
- Graphical Information Systems awareness
- AutoCAD experience
- MiCAD or CAFM (Computerised Aided Facility Management) experience
- Experience of working in a busy office environment
- Prioritising, planning and organising own and others tasks
- Data entry experience
- Experience of IT packages; Microsoft Office suite, i.e. Excel, Word and PowerPoint
- Experience of producing electronic drawings to a high standard
- Experience in a facilities management environment
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Knowledge of Facility Management terminology
- Maintain a flexible attitude to change
- Understanding of the confidentiality and data protection processes and procedures
- Sound knowledge of office procedures and database information systems
- Good customer service
- Awareness of equality and diversity
Skills
Essential
- Good written and oral communication skills
- Time management skills
- Ability to manage / work as part of a team
- Excellent communication skills including telephone, email and face to face
- Ability to organise and manage own time keeping to schedule and deadlines
- Ability to use own initiative and work autonomously
- Ability to analyse and present complex data
- Ability to show attention to detail and accuracy
- Ability to adapt to change
- Ability to store and safeguard confidential documentation
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.
- Ability to get on with a wide range of people and support the relationships already established by the estates and facilities design team
Person Specification
Qualifications
Essential
- Educated to HNC Level or NVQ Level 3/4
- Specific CAD related qualification or equivalent experience
Desirable
- Record of continuous development
Experience
Essential
- Graphical Information Systems awareness
- AutoCAD experience
- MiCAD or CAFM (Computerised Aided Facility Management) experience
- Experience of working in a busy office environment
- Prioritising, planning and organising own and others tasks
- Data entry experience
- Experience of IT packages; Microsoft Office suite, i.e. Excel, Word and PowerPoint
- Experience of producing electronic drawings to a high standard
- Experience in a facilities management environment
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Knowledge of Facility Management terminology
- Maintain a flexible attitude to change
- Understanding of the confidentiality and data protection processes and procedures
- Sound knowledge of office procedures and database information systems
- Good customer service
- Awareness of equality and diversity
Skills
Essential
- Good written and oral communication skills
- Time management skills
- Ability to manage / work as part of a team
- Excellent communication skills including telephone, email and face to face
- Ability to organise and manage own time keeping to schedule and deadlines
- Ability to use own initiative and work autonomously
- Ability to analyse and present complex data
- Ability to show attention to detail and accuracy
- Ability to adapt to change
- Ability to store and safeguard confidential documentation
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.
- Ability to get on with a wide range of people and support the relationships already established by the estates and facilities design team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridge University Hospital NHS Foundation Trust
Address
Addenbrookes Hospital-Division Corporate
Hills Road
Cambridge
CB2 0QQ
Employer's website
https://www.cuh.nhs.uk (Opens in a new tab)