Urology MDT Co-ordinator

Job description

Job responsibilities

1. Responsible for preparation of the Urology MDT lists including collation of histology, radiology and clinical patient information.

2. Co-ordination of meetings and communication with all team members including consultants, nurses, radiology, histology, GPs, practice managers and patients.

3. To attend the MDT meetings and take minutes.

4. To ensure that GPs are notified electronically within 24 hours of the MDT meetings.

5. To ensure in conjunction with the Urology Nurse Specialists, appropriate follow-up action from MDTs are brought to the attention of the relevant team/consultant secretaries.

6. Liaise with other specialist MDTs to list Urology patients for discussion as required.

7. To maintain all filing systems to ensure the smooth running of the MDTs.

8. To ensure in conjunction with the MDT leads that appropriate follow up actions from MDTs are initiated and where required brought to the attention of the relevant team/consultant/PA.

1. Liaise with the Urology MDT Co-ordinator in relation to patients for onward transfer to the Cancer Centres, ensuring transfer is in accordance with local and national cancer waiting times.

1. To prepare all the electronic proformas for patients onward transfer to the Cancer Centre, in accordance with the local SMDTs Guidelines. Including relevant reports and transfer of radiological images and request for transfer of histology. Liaising with appropriate departments and Cancer Centre MDT Co-ordinators. In accordance with national and local cancer waiting time targets.

1. To ensure in conjunction with the Cancer Centre MDT Co-ordinators timely receipt of SMDT discussion outcomes and in liaison with the Urology Nurse Specialist and Urology and Oncology Consultants the outcomes are actioned. The meetings are held weekly.

1. Document SMDT outcomes on patient electronic records and Evolve printed hardcopy.

1. To assist in the organisation of the Annual Service Review Meeting and other meetings. conferences, study days, support groups and awareness campaigns; arranging venue, catering and equipment etc.

1. Liaise with the Urology Cancer Patient Pathway Co-ordinator to ensure relevant patient information relating to their cancer pathway and clinical information to assist with their collation of data for Somerset and the National Prostate Cancer databases.

15. Follow up investigation results as required.

16. To input data in connection with urology patients onto the database as required by the Urology Nurse Specialists.

17. To assist in the collation of figures for Cancer Peer Review/Audit for reporting purposes, liaising as necessary for fast-track cancer notification. Including transfer of patient information to the Cancer Centres to facilitate onward referrals.

18. To book patient appointments ensuring those appointments are within the patient pathway timelines.

19. To participate in the annual Service Review Meeting and other meetings as required.

20. Work as a member of the Urology team supporting other team members as necessary and ensuring good communication channels are maintained.

Research & Audit:

1. Working from guidelines to identify the appropriate information from patient records and MDT minutes for inclusion in the Urology database, by inputting the data.

2. Providing annual reports, audits and information as required from the relevant databases.

3. Liaise with the Cancer Services Lead Manager and Urology Cancer Patient Pathway Co-ordinator to ensure relevant patient information is available as required.

Policy & Service Development:

1. To take part in the induction/training of new members of staff as required.

2. To ensure that patient information systems are used to enhance the efficient running of the service. To work with the team to support the development and introduction of new technology and service improvement.

Communication:

Communicate information to various levels of the multi-disciplinary teams internally and externally verbally and in written format.

Analytical and judgemental:

The post holder will be expected to use their judgement in a number of situations such as when speaking to patients/relatives and when to escalate patient queries/concerns, booking patient follow up appointments appropriately and rescheduling clinics requiring an understanding and knowledge within a specific area. The post holder will be expected to follow trust policies and guidelines.

Planning and organisational Skills:

The post holder will be responsible for prioritising their own day to day work load, maintaining the clinicians diary, scheduling meetings and sharing agendas where appropriate, collating documentation for inclusion in MDT meetings. The training and mentoring of new staff.

Governance:

To follow trust policies.

Finance and Resources:

Observes personal duty of care in relation to equipment used in course of their role.

Leadership and management:

Part of the post holders role will be to support and mentor new members of the departments administrative team within their own discipline.

Person Specification

Education and qualifications

Essential

• oExcel knowledge
• oProven Computer literacy
• oGood Standard of General Education (Including Maths and English)

Experience and knowledge

Essential

• oPrevious experience in administration

Desirable

• oPrevious NHS or related environment
• oSome customer care experience
• oMedical Terminology
• oAudio Typing

Skills and abilities

Essential

• oMicrosoft Office
• oAccurate Key Board Skills
• oAble to demonstrate skills that ensure tasks are completed accurately and within a given timeframe.
• oAble to liaise with various Team members
• oFull understanding of Trust Policies regarding leave requests.

Desirable

• oKnowledge of the Hospital Administration System
• oUnderstanding of Databases
• oAudio/touch Typing

Personal qualities

Essential

• oClear and precise communication skills
• oGood telephone manner
• oCalm under pressure
• oAble to meet deadlines
• oGood interpersonal skills
• oGood organisational skills
• oFriendly and helpful manner
• oCaring attitude
• oAttention to detail
• oAbility to work on own initiative or part of a team
• oFlexible approach to working hours
• oAble to demonstrate an understanding of issues relating to confidentiality
• oProven record of good timekeeping and attendance
• oUnderstanding Trust Policies with regards to requests for leave

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

West Suffolk NHS Foundation Trust

Address

West Suffolk Hospital NHS Foundation Trust

Hardwick Lane

Bury St Edmunds

IP33 2QZ

Employer's website

https://www.wsh.nhs.uk (Opens in a new tab)