Job summary
We are pleased to be able to offer an exciting opportunity for a motivated and organised individual to join our friendly and highly skilled team.
The successful candidate will need to be self-motived, able to work independently and as part of a team striving to give excellent care to our patients.
We are looking to expand our team to support the opening of our Newmarket CDC; successful candidates should expect they will be required to work across West Suffolk Hospital NHS Foundation Trust, including the Newmarket CDC and other community sites (Thetford, Botesdale and Sudbury) on a rotational basis.
This is an exciting time to join the West Suffolk Hospitals NHS Foundation Trust, with staff participating in the planning of our new hospital (Future System Programme). We are also working closely with other hospitals within our ICS and engaging with regional Trusts around Imaging Networks.
Main duties of the job
You will be responsible for:
Maintain and implement office systems used within the ultrasound department.
Opening and distributing incoming mail as appropriate.
To undertake administrative duties, including receptionist work as required by the office rota.
To make and change appointments as required.
- Undertaking other duties deemed reasonable within the scope and capabilities of the post holder, to include one-off projects, which may arise from time to time.
- To be able to answer relative questions regarding ultrasound examinations without the need to refer to other members of staff.
- To be aware of limitations of knowledge, and refer queries to appropriate staff if enquiries are of a nature relating to ultrasound processes.
To undertake tasks delegated by the Ultrasound Service Manager and Senior Ultrasound Administrator.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Please see job description for full details.
STAFF CAR PARKING
Staff Car Parking on the West Suffolk Hospital Site is eligible for individuals working outside of the core hours, 07:00 18:30.
For individuals working within the core hours, the Trust offers parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack on the West Suffolk Hospital website.
This parking restriction does not apply if an individual is required to work on a weekend or if they are required to complete on call duties within their role.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Job description
Job responsibilities
Please see job description for full details.
STAFF CAR PARKING
Staff Car Parking on the West Suffolk Hospital Site is eligible for individuals working outside of the core hours, 07:00 18:30.
For individuals working within the core hours, the Trust offers parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack on the West Suffolk Hospital website.
This parking restriction does not apply if an individual is required to work on a weekend or if they are required to complete on call duties within their role.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Person Specification
Education and qualifications
Essential
- GCSEs (or equivalent) in English and Maths, grace C or above.
Desirable
- IT qualification or equivalent knowledge
- RSA level 1 or equivalent knowledge
Experience and knowledge
Essential
- Experience of working in an office environment or recent training in office administration.
- Excellent knowledge/experience of the Microsoft IT package including Word, Outlook and Excel
- Understanding of team working
- Awareness of Data Protection Act
Desirable
- Previous experience of working within the NHS
Skills and abilities
Essential
- Proven organisational and communication skills
- Polite and helpful telephone manner
- Ability to interact with people and to work as an effective team member
- Competent data inputting skills
- Capable of understanding new computer packages quickly
- Capable of formatting basic office and patient letters using either tape or hand written originals
- Ability to work accurately
Desirable
- Ability to work autonomously, using own initiative
- Ability to prioritise workload
Personal qualities
Essential
- Flexible approach to working hours and duties
- Values the importance of good presentation
- Understanding of confidentiality
Person Specification
Education and qualifications
Essential
- GCSEs (or equivalent) in English and Maths, grace C or above.
Desirable
- IT qualification or equivalent knowledge
- RSA level 1 or equivalent knowledge
Experience and knowledge
Essential
- Experience of working in an office environment or recent training in office administration.
- Excellent knowledge/experience of the Microsoft IT package including Word, Outlook and Excel
- Understanding of team working
- Awareness of Data Protection Act
Desirable
- Previous experience of working within the NHS
Skills and abilities
Essential
- Proven organisational and communication skills
- Polite and helpful telephone manner
- Ability to interact with people and to work as an effective team member
- Competent data inputting skills
- Capable of understanding new computer packages quickly
- Capable of formatting basic office and patient letters using either tape or hand written originals
- Ability to work accurately
Desirable
- Ability to work autonomously, using own initiative
- Ability to prioritise workload
Personal qualities
Essential
- Flexible approach to working hours and duties
- Values the importance of good presentation
- Understanding of confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
