Job summary
An opportunity has arisen for a Senior HR Advisor within the Medical Staffing Team in the Human Resources Department from 1st July 2024 until 21st August 2025 to cover maternity leave.
The Senior HR Advisor (Medical Staffing) role is to ensure that the doctors and all levels of management have a supportive and proactive contact within the HR Department when dealing with the complex employment and service issues for all grades of medical staffing.
This role is responsible for engagement with, and employment of, all training doctors coming through the organisation, ensuring a streamlined process for the stakeholders involved.
The successful applicant will respond to various employment and payroll queries from both the doctors and the managers of each service. They will work with the Service Managers and associated HRBP's to ensure issues within each department are dealt with efficiently and effectively.
They will also work to identify any recruitment required within the training grades and advise/guide the Recruitment Team accordingly. They will oversee the arrangements of the Consultant AAC panels, as well as be part of these panels to advise around interview and employment processes.
This role works closely with the Medical Staffing Manager, to ensure the safe recruitment of overseas doctors and focus on new development and career opportunities within the organisation and ICS.
Main duties of the job
Pre-employment checks & starting documentation for all training doctors
Identifying the correct grades and associated pay based on the Terms and Conditions for Training Doctors
Contract distribution for all training grades of doctors
Identifying pressures on the service from training vacancies and LTFT's and ensuring prompt recruitment to offset these pressures
To meet with doctors to discuss both contractual and payroll issues as well as pastoral care and sign post them to areas of help both within the organisation and deanery.
To create bespoke rosters for part time trainees in line with guidance from NHS Employers
To advise and support rota coordinators and service managers on Trust policies and management of doctor's queries.
To support and advise the Recruitment Team on recruitment for all levels of locally employed doctors including pre-employment checks and contracts.
To participate in all meetings to support directorates with engagement and development of doctors
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Job summary:
To act as the first point of contact for managers within the pathway for delivering HR advice. To work with a range of personnel, partners and stakeholder, including staff side/unions to ensure that best practice HR is delivered in line with national and local strategy and plans.
To provide a deputy role to the Medical Staffing Manager in respect of all aspects of medical staff recruitment, contract administration, processing of new rotas to meet the requirements of the European Working Time Directive and New Deal for Doctors, advice on HR issues.
To provide an effective medical HR advice service for Service Managers, Doctors in Training, Consultant, Staff and Specialist grades and Trust grade doctors.
To give specialist advise on deanery trainee funding, and effects of changes in training on service cover within the Organisation.
To oversee and to supervise the Recruitment and HR Assistants in the provision of the recruitment for your specific clinical area of responsibility.
To provide a comprehensive and efficient administrative service to support the medical staffing process in the HR Department.
To provide advice and support with complex Less Than Full Time Trainee (LTFT) rotas between the department, rota co-ordinator and trainee ensuring training and contractual requirements are met.
To take responsibility for specific projects and initiatives as required
Job description
Job responsibilities
Job summary:
To act as the first point of contact for managers within the pathway for delivering HR advice. To work with a range of personnel, partners and stakeholder, including staff side/unions to ensure that best practice HR is delivered in line with national and local strategy and plans.
To provide a deputy role to the Medical Staffing Manager in respect of all aspects of medical staff recruitment, contract administration, processing of new rotas to meet the requirements of the European Working Time Directive and New Deal for Doctors, advice on HR issues.
To provide an effective medical HR advice service for Service Managers, Doctors in Training, Consultant, Staff and Specialist grades and Trust grade doctors.
To give specialist advise on deanery trainee funding, and effects of changes in training on service cover within the Organisation.
To oversee and to supervise the Recruitment and HR Assistants in the provision of the recruitment for your specific clinical area of responsibility.
To provide a comprehensive and efficient administrative service to support the medical staffing process in the HR Department.
To provide advice and support with complex Less Than Full Time Trainee (LTFT) rotas between the department, rota co-ordinator and trainee ensuring training and contractual requirements are met.
To take responsibility for specific projects and initiatives as required
Person Specification
Education & Qualification
Essential
- 5 GCSEs or equivalent
- Intermediate Microsoft Word and Excel or equivalent
- Degree level or previous relevant experience
- CIPD Level 3 or equivalent experience
Experience & Knowledge
Essential
- Knowledge of HR systems and procedures acquired through NVQ or equivalent experience
- A comprehensive knowledge of NHS Jobs and Electronic Staff Record
- MS Word and Excel competence
Desirable
- Previous experience of Allocate Software
- Knowledge of Medical Staff Terms and Conditions inc salary scales
- Understanding of bank and agency usage
Skills & Abilities
Essential
- Good organisational skills
- Good Written & Verbal Communication skills
- Excellent customer service skills
- Effective Time Management skills
- Advanced Keyboard skills
- Ability to Prioritise work
- Good Analytical Skills
Personal Qualities
Essential
- Demonstrates a flexible approach to work
- Can prioritise and work to tight deadlines
- Ability to use own initiative
- Ability to assess and resolve problems within the remit of the role, seeking advice and guidance where necessary
- Ability to multitask and prioritise
Person Specification
Education & Qualification
Essential
- 5 GCSEs or equivalent
- Intermediate Microsoft Word and Excel or equivalent
- Degree level or previous relevant experience
- CIPD Level 3 or equivalent experience
Experience & Knowledge
Essential
- Knowledge of HR systems and procedures acquired through NVQ or equivalent experience
- A comprehensive knowledge of NHS Jobs and Electronic Staff Record
- MS Word and Excel competence
Desirable
- Previous experience of Allocate Software
- Knowledge of Medical Staff Terms and Conditions inc salary scales
- Understanding of bank and agency usage
Skills & Abilities
Essential
- Good organisational skills
- Good Written & Verbal Communication skills
- Excellent customer service skills
- Effective Time Management skills
- Advanced Keyboard skills
- Ability to Prioritise work
- Good Analytical Skills
Personal Qualities
Essential
- Demonstrates a flexible approach to work
- Can prioritise and work to tight deadlines
- Ability to use own initiative
- Ability to assess and resolve problems within the remit of the role, seeking advice and guidance where necessary
- Ability to multitask and prioritise
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
