West Suffolk NHS Foundation Trust

Care Coordinator - Macmillan Day Unit

Information:

This job is now closed

Job summary

We are seeking a motivated, innovative individual to join our team as a Care Coordinator on the Macmillan Day Unit at West Suffolk Hospital. You will work within the Macmillan Day Unit undertaking receptionist and administrative support working closely with patients, carers and staff.

Applicants should be able to demonstrate a passion for ensuring high standards of care, be self-motivated, able to command respect from colleagues and enjoy working in a challenging environment.

This is a great opportunity to work in a unit which provides essential treatment to cancer patients.

STAFF CAR PARKING

Staff Car Parking on the West Suffolk Hospital Site is eligible for individuals working outside of the core hours, 07:00 - 18:30.

For individuals working within the core hours, the Trust offers parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack on the West Suffolk Hospital website.

This parking restriction does not apply if an individual is required to work on a weekend or if they are required to complete "on call" duties within their role.

The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.

Main duties of the job

The post holder will join the team working within the Macmillan Day Unit providing receptionist and administrative support to the clinical team, using both the hospital electronic record system and the bespoke appointment system. The role involves patient contact both in person and on the telephone, co-ordinating appointments and assisting the nursing team in daily preparations. The post holder will also assist in organisation duties for the Macmillan outpatient department and the Mobile Cancer Care Unit. The post holder would be expected to have a flexible approach to working within the Unit to support and provide cover for annual leave.

About us

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

Details

Date posted

12 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

179-24-1041-M

Job locations

West Suffolk Hospital

Bury St Edmunds

IP33 2QZ


Job description

Job responsibilities

Please see job description for further details.

Communication & Team Working

  • To provide a professional and polite service to clients and visitors to the Macmillan Day Unit.
  • To provide an efficient and polite service to clients regarding the booking of Outpatient appointments using agreed systems and practices.
  • To use the web based appointments system to comprehensively manage client appointments and deal with any changes to bookings via the website.
  • To deal with all telephone calls in a polite and efficient manner.
  • To work flexibly in support of the service and to cover sickness and annual leave absences.
  • To ensure that all tasks are completed wherever possible, prior to the end of shift and that comprehensive handover notes are passed on as required.
  • To ensure that any problems or urgent work are addressed as a priority on a daily basis, communicating any issues to the Unit Manager and/or senior clinical staff.

Job description

Job responsibilities

Please see job description for further details.

Communication & Team Working

  • To provide a professional and polite service to clients and visitors to the Macmillan Day Unit.
  • To provide an efficient and polite service to clients regarding the booking of Outpatient appointments using agreed systems and practices.
  • To use the web based appointments system to comprehensively manage client appointments and deal with any changes to bookings via the website.
  • To deal with all telephone calls in a polite and efficient manner.
  • To work flexibly in support of the service and to cover sickness and annual leave absences.
  • To ensure that all tasks are completed wherever possible, prior to the end of shift and that comprehensive handover notes are passed on as required.
  • To ensure that any problems or urgent work are addressed as a priority on a daily basis, communicating any issues to the Unit Manager and/or senior clinical staff.

Person Specification

Education and qualifications

Essential

  • 4 GCSE Grade C and above or equivalent, to include Maths and English

Experience and knowledge

Essential

  • Clerical Experience
  • Knowledge of hospital systems e.g. E-care, Evolve
  • Ability to work independently and resourcefully

Desirable

  • Understanding of medical terminology
  • Understanding of hospital policies
  • Use of databases
  • Previous NHS or healthcare experience
  • Previous experience of web based booking systems

Skills and abilities

Essential

  • An ability to demonstrate initiative and to work well under pressure
  • Ability to work with speed and accuracy
  • Ability to prioritise own workload
  • Able to communicate effectively with patients and staff both verbally and written
  • Ability to work calmly in a busy environment
  • Ability and willingness to undertake further training on ARIA - chemotherapy prescribing system

Personal qualities

Essential

  • Able to work to specific policies and guidelines
  • Good team player
  • Positive interpersonal skills
  • Awareness of patient confidentiality
  • Customer service skills
  • Polite and efficient manner
  • Flexible approach to working
  • Attention to detail
  • Professional attitude and demeanour

Desirable

  • Time Management skills
  • IT Skills
  • Organisational Skills
Person Specification

Education and qualifications

Essential

  • 4 GCSE Grade C and above or equivalent, to include Maths and English

Experience and knowledge

Essential

  • Clerical Experience
  • Knowledge of hospital systems e.g. E-care, Evolve
  • Ability to work independently and resourcefully

Desirable

  • Understanding of medical terminology
  • Understanding of hospital policies
  • Use of databases
  • Previous NHS or healthcare experience
  • Previous experience of web based booking systems

Skills and abilities

Essential

  • An ability to demonstrate initiative and to work well under pressure
  • Ability to work with speed and accuracy
  • Ability to prioritise own workload
  • Able to communicate effectively with patients and staff both verbally and written
  • Ability to work calmly in a busy environment
  • Ability and willingness to undertake further training on ARIA - chemotherapy prescribing system

Personal qualities

Essential

  • Able to work to specific policies and guidelines
  • Good team player
  • Positive interpersonal skills
  • Awareness of patient confidentiality
  • Customer service skills
  • Polite and efficient manner
  • Flexible approach to working
  • Attention to detail
  • Professional attitude and demeanour

Desirable

  • Time Management skills
  • IT Skills
  • Organisational Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

West Suffolk NHS Foundation Trust

Address

West Suffolk Hospital

Bury St Edmunds

IP33 2QZ


Employer's website

https://www.wsh.nhs.uk (Opens in a new tab)

Employer details

Employer name

West Suffolk NHS Foundation Trust

Address

West Suffolk Hospital

Bury St Edmunds

IP33 2QZ


Employer's website

https://www.wsh.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Macmillan Unit Manager

Laura Talbot

laura.talbot@wsh.nhs.uk

01284712993

Details

Date posted

12 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

179-24-1041-M

Job locations

West Suffolk Hospital

Bury St Edmunds

IP33 2QZ


Supporting documents

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