Job responsibilities
Please see job description for full details.
JOB PURPOSE:
Lead a specific sourcing programme for
defined categories and/or portfolios including across multiple organisations and
systems. Identify, monitor and report on
the delivery of category savings and customer benefits against the plan.
Establish and maintain strong customer
and supplier relationships through regular close contact, including: face to
face meetings, liaising with and facilitating networks and stakeholder
groups.
Manage the expectations of customers
through effective communication.
Propose change and innovation and
actively support customers with implementing changes which may impact across
significant geographical areas and multiple organisations.
Support the Executive Team and category
teams with the delivery of cost and efficiency savings by analysing current
spend information and through the development of procurement workplans and
strategies.
Contribute significantly to the delivery
of allocated procurement projects ensuring that all processes comply with
legislative requirements and reflect best procurement practice.
Ensure contract compliance and pursue
procurement excellence through the implementation of efficient and effective
procurement projects within key markets.
Provide and maintain a knowledgebase of
information relating to relevant current legislative requirements and ensure
that colleagues are updated on changes and their impact.
Use procurement knowledge to provide
expert guidance to colleagues in a range of areas including producing
evaluation criteria and tender documentation.
Develop policies and guidelines for staff and provide staff training and
coaching as appropriate.
Provide specialist market, category and
procurement knowledge to customers and to support internal projects and
processes.
Work in collaboration with colleagues to
ensure consistency in procurement policy and procedure across the organisation
and identify opportunities to maximise efficiency.
KEY TASKS:
Strategic Planning and Development
Use specialist category and procurement
knowledge and expertise to produce and implement procurement strategies for
assigned categories and/or portfolios and ensure that performance management
systems are operating effectively to meet governance and achieve goals.
Proactively lead and manage programmes
and develop collaborative relationship management regimes with NHS suppliers,
ensuring maximum return on investment.
Support the Executive Team with
maintaining a full workplan by actively identifying new opportunities and
producing business cases to support viable project development.
Ensure that key performance objectives
are identified and strategies are in place to enable procurement performance to
be monitored across the local health economy.
Establish the immediate and future
procurement requirements of stakeholder organisations and produces strategies
and solutions to these.
Undertake audits, surveys and research
to inform planning, management and engagement processes.
Awareness and implementation of national
procurement initiatives.
Communication and Relationships
Use highly developed persuasion and
influencing skills to engage with and influence key stakeholders at all levels
within stakeholder organisations and across care systems to facilitate
participation in identified procurement activity.
Provide advice and expertise in all
aspects of procurement activity to stakeholder organisations. This advice and
expertise can be in highly complex areas and involve detailed knowledge of
areas such as UK Procurement Legislation.
Manage the interface for several customers,
including regular face to face meetings, management of and presentations to
networks and groups and care systems.
Communicate with individuals and groups. Prepare and deliver presentations throughout
the project procurement process (eg tender award process; contract award;
briefing suppliers of stakeholder requirements), often on complex and contentious
issues involving clinicians and other senior level customers.
Responsible for organising, facilitating
and participating in regular meetings with key stakeholders and suppliers.
These include fact finding, problem solving, negotiations, contract performance
and service delivery meetings. Produce written records and progress actions
arising from meetings.
Organise, (and where appropriate, plans
and delivers the content of) training sessions for colleagues on key issues
relating to project content; legislative changes and procurement policy and
process.
Prepare information and materials for
reports and business proposals for internal and external purposes.
Leading Change
Recognise the need to engage
stakeholders in discussions about proposed changes and explain the reasons and
benefits.
Encourage a collaborative approach and
facilitate discussion with and participation by stakeholders.
Promote innovation/improvements and
encourage ideas from others.
Implement change, working with internal
and external stakeholders as required.
Management
and Performance
Undertake benefits tracking/compliance
to monitor benefits achieved within the stakeholder organisations.
Lead and ensure the management of key
areas of development within the organisation.
Organise and where appropriate provide training for staff in these
areas.
Work in collaboration with colleagues to
develop and ensure consistency in procurement policy and procedure across the organisation
and identify opportunities to maximise efficiency.
Develop key relationships with
colleagues and share information as appropriate.
Demonstrate collaborative behaviour in
day to day activity.
Plan workloads for others, including
directing and overseeing the work of junior team members and the achievement of
targets.
Develop systems for maintaining up to
date knowledge in relevant legislation and for ensuring colleagues are informed
of changes and their impact on the work of the organisation.
Provide training, coaching and mentoring
for team members.
Category Management
Project manage and co-ordinate all
activities, agencies, suppliers and personnel to successfully undertake a
number of strategic and tactical sourcing projects, from initial scoping
through to contract award.
Manage high value strategic sourcing
projects which impact on stakeholder organisations service delivery and beyond.
Ensure processes are in place for
category management to work closely with trust and system leads to match needs
with procurement planning.
Gather and analyse comprehensive data to
support portfolio and category analysis.
Maintain a variety of electronic systems
to support project and procurement processes and the monitoring of customer
benefits.
Produce management reports to satisfy
internal and external requirements.
Identify and manage risk throughout the project
and procurement process.
To identify and agree project and
procurement benefits with stakeholder organisations, to effectively measure the
value of the activities.
Manage categories and portfolios
effectively to ensure that savings within stakeholder organisations are
delivered in line with the work plan.
Consistently meet best value for money
through the effective sourcing of goods and services.
Negotiate complex contracts with
suppliers to deliver procurement solutions to stakeholder organisations.
Undertake contract management and
reviews to ensure contracts deliver against agreed strategies and continue to
meet customer requirements
Maintain effective supplier and provider
partnerships and relationship strategies.
Undertake all procurement activities in
full accordance with legal (UK legislation, commercial and contract law),
environmental, sustainability and social values requirements.
Provides advice and expertise in all
aspects of procurement activity to team members and customers.
Managing Resources
Responsible for drawing up budgets
detailing expenditure and estimating financial benefits from procurement
initiatives.
Monitor financial activity against plans
and produce regular management reports.
Partnership Working
The Hub participates in strategic partnerships with
NHS and public sector collaborative procurement organisations to improve
efficiency. Activities include Hub team
members working in collaboration with team members across the organisations
developing joint strategies; workplans and frameworks where there is a benefit
to customers. Partnership working
includes developing and providing services to customers located in geographical
areas outside of the East of England on a regular basis.
Lead programmes and projects on behalf of partnerships
often impacting on large geographical areas and incorporating national
initiatives.
Assist the Assistant
Director of Procurement in other aspects of the organisations business as and
when required to support the organisations objectives, goals and values.
Deputise for the Assistant
Director of Procurement and other Hub colleagues when required, including
participation in national or regional initiatives.
