Job summary
An exciting opportunity has arisen within the West Suffolk NHS Foundation Trust to join our Medical Equipment Library service.
The equipment library is part of our EBME department and sits within the Facilities and Estates division.
The EBME department manages the repair and maintenance of medical devices within the trust and the Medical Equipment Library provides a range of medical devices for use from a pool of equipment which is kept clean and on charge to be ready for use when patient need arises.
We are looking for a motivated and self-disciplined assistant technical librarian, who can take the initiative and deliver a quality service ensuring life-saving medical devices are available to ward areas when and where required.
You will be based at the West Suffolk NHS Foundation Trust, Bury St Edmunds, Suffolk.
Main duties of the job
You will be responsible for organising, collecting, cleaning and delivering medical devices to ward areas as and when the need arises.
Answering calls and requests for equipment promptly and courteously.
Assisting the EBME team with making devices available for maintenance.
Carrying out checks and tests on a range of low-risk medical devices.
We are looking for a positive and dedicated team player, who has excellent communication and customer service skills and has basic IT skills.
You will need to work independently or as part of a small team and be familiar with the requirements of working in a healthcare /NHS environment.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Job summary:
To be responsible for the issue and collection of Medical Equipment Library (MEL) devices to Medical and Surgical wards.
To assist with the maintenance, servicing and Electrical Safety Testing of a range of basic medical devices. Ensuring devices are safe, functional, clean and ready for use when and where required. All work taking place in accordance with the Quality Management System.
Job responsibilities:
Key Tasks & Responsibilities:
- To make regular deliveries and collections of MEL medical devices to wards and departments as required. Ad hoc and emergency deliveries or collections may also be required throughout the day. Certain activities will require handling and lifting of medical devices however appropriate handling equipment will be provided.
- To undertake cleaning and safe storage of MEL medical devices, ensuring items are complete and available for re-use.
- Advise on the selection of MEL medical devices and instructing users as appropriate.
- Refer technical issues to experienced staff relating to potentially hazardous symptoms and faults.
- Collecting and delivering equipment as required.
- Ensure the safety, efficiency and reliability of MEL medical devices by regular checks and function tests in accordance with the manufacturers instructions.
- Supporting logistics relating to medical equipment as required for Preventative Maintenance or Repair.
- Record all loans and technical work onto EBME computerised record management system and database.
- Carry out scheduled basic testing and electrical safety checks on a range of basic medical devices in a timely fashion.
- Ensure all work is carried out in accordance with the Quality Management Systems procedures and processes.
- Provide a range of service support to the EBME department to ensure efficient running of the overall device management service.
- Communication:
- Report to the Medical Engineering Team Manager/Specialist technicians the status of medical equipment service within Trust.
- Communicate with clinical users to gain a clear understanding of the nature of problems/requests with medical devices and assess the urgency of the user request.
- Ensures effective communication takes place between staff involved in the maintenance of equipment.
- Liaise with EBME staff and Team Manager in relation to Planned Maintenance of MEL and other medical devices.
- Analytical and judgemental:
- Ensuring all untoward incidents, complaints and grievances are dealt with in accordance with Trust policies.
- Behave courteously and professionally at all times.
- Planning and organisational Skills:
- Organise equipment library to support clinical users at times of increased demand and when equipment is undergoing repair or maintenance.
- Liaise with clinical staff to plan preventative maintenance requirements of medical equipment, in conjunction with Medical Engineering Team Manager.
- Ensure customers receive a high quality prompt and efficient service in line with the requirements of the customers needs and the quality system.
- Prioritise scheduled workload with demand/repairs and support the rest of the team for planned maintenance and repairs.
- Clinical Duties:
- Ensure all activities are carried out within a quality framework and meet regulatory requirements.
- Governance:
- Implement Trust Policy for the Management of Medical Equipment.
- Take action as advised regarding safety notices and device alerts in relation to MEL medical equipment.
- Conform to the requirement of the quality management system ISO 9001 and support/feedback the continual improvements to the services being provided.
- Attend suitable seminars and courses as part of personal development and to further the service provision of the department.
- Liaise with appropriate staff groups (medical, nursing and allied health professionals) in the care of MEL medical devices in line with the Medical Equipment Library Policy and Procedure.
- On an individual basis, manage and ensure that all of the trusts mandatory courses relating to your post (classroom and e-learning) are attended, hence updated.
- Take part in appropriate Continuing Professional Development programmes, where applicable. Develop and support own CPD portfolio to support the role.
- Finance and Resources:
- Take responsibility for all facilities and equipment within the post-holders care.
- Carry out all duties in accordance with the requirements of the Health and Safety at Work Act, relevant Statutory Regulations, COSHH, Approved Codes of Conduct and local policies.
- Abide by the trusts policies on conduct, equality and diversity. Support other team members through competency based activities.
- Leadership and management:
- Take responsibility for all facilities and equipment within the post-holders care.
- Carry out all duties in accordance with the requirements of the Health and Safety at Work Act, relevant Statutory Regulations, COSHH, Approved Codes of Conduct and local policies.
- Abide by the trusts policies on conduct, equality and diversity. Support other team members through competency based activities.
- Information Resources:
- Compiling and maintaining device records within the medical equipment database in accordance with the written work instructions and the Quality Management System.
Job description
Job responsibilities
Job summary:
To be responsible for the issue and collection of Medical Equipment Library (MEL) devices to Medical and Surgical wards.
To assist with the maintenance, servicing and Electrical Safety Testing of a range of basic medical devices. Ensuring devices are safe, functional, clean and ready for use when and where required. All work taking place in accordance with the Quality Management System.
Job responsibilities:
Key Tasks & Responsibilities:
- To make regular deliveries and collections of MEL medical devices to wards and departments as required. Ad hoc and emergency deliveries or collections may also be required throughout the day. Certain activities will require handling and lifting of medical devices however appropriate handling equipment will be provided.
- To undertake cleaning and safe storage of MEL medical devices, ensuring items are complete and available for re-use.
- Advise on the selection of MEL medical devices and instructing users as appropriate.
- Refer technical issues to experienced staff relating to potentially hazardous symptoms and faults.
- Collecting and delivering equipment as required.
- Ensure the safety, efficiency and reliability of MEL medical devices by regular checks and function tests in accordance with the manufacturers instructions.
- Supporting logistics relating to medical equipment as required for Preventative Maintenance or Repair.
- Record all loans and technical work onto EBME computerised record management system and database.
- Carry out scheduled basic testing and electrical safety checks on a range of basic medical devices in a timely fashion.
- Ensure all work is carried out in accordance with the Quality Management Systems procedures and processes.
- Provide a range of service support to the EBME department to ensure efficient running of the overall device management service.
- Communication:
- Report to the Medical Engineering Team Manager/Specialist technicians the status of medical equipment service within Trust.
- Communicate with clinical users to gain a clear understanding of the nature of problems/requests with medical devices and assess the urgency of the user request.
- Ensures effective communication takes place between staff involved in the maintenance of equipment.
- Liaise with EBME staff and Team Manager in relation to Planned Maintenance of MEL and other medical devices.
- Analytical and judgemental:
- Ensuring all untoward incidents, complaints and grievances are dealt with in accordance with Trust policies.
- Behave courteously and professionally at all times.
- Planning and organisational Skills:
- Organise equipment library to support clinical users at times of increased demand and when equipment is undergoing repair or maintenance.
- Liaise with clinical staff to plan preventative maintenance requirements of medical equipment, in conjunction with Medical Engineering Team Manager.
- Ensure customers receive a high quality prompt and efficient service in line with the requirements of the customers needs and the quality system.
- Prioritise scheduled workload with demand/repairs and support the rest of the team for planned maintenance and repairs.
- Clinical Duties:
- Ensure all activities are carried out within a quality framework and meet regulatory requirements.
- Governance:
- Implement Trust Policy for the Management of Medical Equipment.
- Take action as advised regarding safety notices and device alerts in relation to MEL medical equipment.
- Conform to the requirement of the quality management system ISO 9001 and support/feedback the continual improvements to the services being provided.
- Attend suitable seminars and courses as part of personal development and to further the service provision of the department.
- Liaise with appropriate staff groups (medical, nursing and allied health professionals) in the care of MEL medical devices in line with the Medical Equipment Library Policy and Procedure.
- On an individual basis, manage and ensure that all of the trusts mandatory courses relating to your post (classroom and e-learning) are attended, hence updated.
- Take part in appropriate Continuing Professional Development programmes, where applicable. Develop and support own CPD portfolio to support the role.
- Finance and Resources:
- Take responsibility for all facilities and equipment within the post-holders care.
- Carry out all duties in accordance with the requirements of the Health and Safety at Work Act, relevant Statutory Regulations, COSHH, Approved Codes of Conduct and local policies.
- Abide by the trusts policies on conduct, equality and diversity. Support other team members through competency based activities.
- Leadership and management:
- Take responsibility for all facilities and equipment within the post-holders care.
- Carry out all duties in accordance with the requirements of the Health and Safety at Work Act, relevant Statutory Regulations, COSHH, Approved Codes of Conduct and local policies.
- Abide by the trusts policies on conduct, equality and diversity. Support other team members through competency based activities.
- Information Resources:
- Compiling and maintaining device records within the medical equipment database in accordance with the written work instructions and the Quality Management System.
Person Specification
Education & Qualification
Essential
- Educated to GCSE level A-C, including English and Maths (or equivalent).
- IT skills to NVQ level or equivalent
Desirable
- NVQ level 2/RSA level 2 IT users or equivalent ECDL
Experience & Knowledge
Essential
- Able to prioritise and manage own work
- Basic understanding engineering practices.
- Able to exercise own initiative when dealing with issues within own area of competence
Desirable
- Previous NHS Employment
- Knowledge of the function of a Medical Equipment Library
- Awareness of risks arising from equipment failure
Skills & Abilities
Essential
- Good written and verbal communication skills, including working with VDU's (sometimes frequently).
- Good organisational skills, including a high level of accuracy and ability to work to tight deadlines.
- Ability to liaise effectively with staff at all levels.
- Able to work on own initiative as well as part of a team
- Ability to undertake practical tasks
Desirable
- Experience of working in a technical or hospital environment
Personal qualities
Essential
- Commitment to delivering high quality service.
- Ability to work unsupervised
- Awareness for the need to maintain high levels of confidentiality
- Ability to work under pressure at various levels.
- Has initiative and motivation to provide good service.
- Evidence of good attendance and timekeeping
- Promotes peoples' equality, diversity and rights.
- Flexible approach to working hours/duties to ensure service provision
Person Specification
Education & Qualification
Essential
- Educated to GCSE level A-C, including English and Maths (or equivalent).
- IT skills to NVQ level or equivalent
Desirable
- NVQ level 2/RSA level 2 IT users or equivalent ECDL
Experience & Knowledge
Essential
- Able to prioritise and manage own work
- Basic understanding engineering practices.
- Able to exercise own initiative when dealing with issues within own area of competence
Desirable
- Previous NHS Employment
- Knowledge of the function of a Medical Equipment Library
- Awareness of risks arising from equipment failure
Skills & Abilities
Essential
- Good written and verbal communication skills, including working with VDU's (sometimes frequently).
- Good organisational skills, including a high level of accuracy and ability to work to tight deadlines.
- Ability to liaise effectively with staff at all levels.
- Able to work on own initiative as well as part of a team
- Ability to undertake practical tasks
Desirable
- Experience of working in a technical or hospital environment
Personal qualities
Essential
- Commitment to delivering high quality service.
- Ability to work unsupervised
- Awareness for the need to maintain high levels of confidentiality
- Ability to work under pressure at various levels.
- Has initiative and motivation to provide good service.
- Evidence of good attendance and timekeeping
- Promotes peoples' equality, diversity and rights.
- Flexible approach to working hours/duties to ensure service provision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
