Job summary
The post holder will, in conjunction with the Business Support Manager, be responsible for the creation of medical departmental rotas within the Division of Medicine, Diagnostics and Clinical Support Services. This will involve close liaison with key stakeholders and understanding the demands and complexities of each service in order to support the provision of cost-efficient medical rotas.
The post holder will play a pivotal role in ensuring appropriate internal locum cover and reducing the reliance on external medical agency usage.
It will be an expectation of the role that the post holder will provide additional administrative duties for the Division on an ad hoc basis.
Main duties of the job
Liaising with senior medical staff within the Trust and Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots to ensure all clinical areas have safe and efficient levels of medical cover.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
Liaising with Medical Staffing to be aware of the incoming junior medical staff which are rotating into the Division.
Assessing leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate.
Keeping an overall record of all Junior Doctors and their programmed activities.
Ensuring that the rotas and any subsequent changes remain compliant and that doctors do not breach the 2016 Terms and Conditions for Junior Doctors and European Working Time Directive Regulations.
Ensuring rotas are circulated in a timely manner to key staff throughout the Trust with changes to any published rota being effectively communicated to the necessary staff.
About us
We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.
Job description
Job responsibilities
Liaising with senior medical staff within the Trust and Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots to ensure all clinical areas have safe and efficient levels of medical cover.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
Liaising with Medical Staffing to be aware of the incoming junior medical staff which are rotating into the Division.
Assessing leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate.
Keeping an overall record of all Junior Doctors and their programmed activities.
Ensuring that the rotas and any subsequent changes remain compliant and that doctors do not breach the 2016 Terms and Conditions for Junior Doctors and European Working Time Directive Regulations.
Ensuring rotas are circulated in a timely manner to key staff throughout the Trust with changes to any published rota being effectively communicated to the necessary staff.
Consistently working in close partnership with the Medical HR Officers aligned to the Division to ensure transparency of issues and robust solutions through recruitment.
Identifying gaps in the rotas where cover is necessary e.g. for sickness absence, arranging locum cover, in the first instance, internally with other doctors on the rota and the relevant Consultants, to ensure cover is provided to maintain clinical safety to patients.
Where internal cover is not forthcoming, liaising directly with the Temporary Staffing to book an external locum.
Keeping a track of all gaps and who has covered them, and managing locum claim forms as necessary.
Familiarise yourself with the 2016 Junior Doctor Contract Terms and Conditions and continually prevent exception reports.
Keep fully up to date with all rules and regulation of the New Deal and Working Time Directive.
Support on-going projects concerning junior doctors hours of work, research new developments and provide information for managers and specialities where required.
Job description
Job responsibilities
Liaising with senior medical staff within the Trust and Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots to ensure all clinical areas have safe and efficient levels of medical cover.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
Liaising with Medical Staffing to be aware of the incoming junior medical staff which are rotating into the Division.
Assessing leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate.
Keeping an overall record of all Junior Doctors and their programmed activities.
Ensuring that the rotas and any subsequent changes remain compliant and that doctors do not breach the 2016 Terms and Conditions for Junior Doctors and European Working Time Directive Regulations.
Ensuring rotas are circulated in a timely manner to key staff throughout the Trust with changes to any published rota being effectively communicated to the necessary staff.
Consistently working in close partnership with the Medical HR Officers aligned to the Division to ensure transparency of issues and robust solutions through recruitment.
Identifying gaps in the rotas where cover is necessary e.g. for sickness absence, arranging locum cover, in the first instance, internally with other doctors on the rota and the relevant Consultants, to ensure cover is provided to maintain clinical safety to patients.
Where internal cover is not forthcoming, liaising directly with the Temporary Staffing to book an external locum.
Keeping a track of all gaps and who has covered them, and managing locum claim forms as necessary.
Familiarise yourself with the 2016 Junior Doctor Contract Terms and Conditions and continually prevent exception reports.
Keep fully up to date with all rules and regulation of the New Deal and Working Time Directive.
Support on-going projects concerning junior doctors hours of work, research new developments and provide information for managers and specialities where required.
Person Specification
Educational and Qualifications
Essential
- 5 GCSE'S Grade A-C (or equivalent) including English and Maths
- IT literate, including Microsoft Outlook
Experience and Knowledge
Essential
- Knowledge of dealing with staff of all levels within a large organisation
- Excellent IT skills with a working knowledge of Microsoft IT applications
- Experience of working in a complex environment with competing service demands
- Ability to develop productive working relationships
- Understanding of the European Working Time Directive and 2016 Terms and Conditions
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
- Self-starter with proactive and flexible approach
Desirable
- Administration experience within an NHS setting
Skills, Abilities and Competencies
Essential
- Good organisational and time management skills with the ability to prioritise conflicting workloads effectively
- Ability to work in a pressurised working environment with frequent interruptions and change of work direction
- Excellent communication skills and the ability to interact professionally with patients and the wider multi disciplinary team
- Good interpersonal skills with the ability to be supportive of other team members
- Ability to work autonomously and as part of a team
- Excellent keyboard skills and the ability to accurately input data
- Able to problem solve
- Able to understand and analyse data
- Accurate document presentation and attention to detail
Person Specification
Educational and Qualifications
Essential
- 5 GCSE'S Grade A-C (or equivalent) including English and Maths
- IT literate, including Microsoft Outlook
Experience and Knowledge
Essential
- Knowledge of dealing with staff of all levels within a large organisation
- Excellent IT skills with a working knowledge of Microsoft IT applications
- Experience of working in a complex environment with competing service demands
- Ability to develop productive working relationships
- Understanding of the European Working Time Directive and 2016 Terms and Conditions
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
- Self-starter with proactive and flexible approach
Desirable
- Administration experience within an NHS setting
Skills, Abilities and Competencies
Essential
- Good organisational and time management skills with the ability to prioritise conflicting workloads effectively
- Ability to work in a pressurised working environment with frequent interruptions and change of work direction
- Excellent communication skills and the ability to interact professionally with patients and the wider multi disciplinary team
- Good interpersonal skills with the ability to be supportive of other team members
- Ability to work autonomously and as part of a team
- Excellent keyboard skills and the ability to accurately input data
- Able to problem solve
- Able to understand and analyse data
- Accurate document presentation and attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
