Health Records Porter and prepping clerk

Job description

Job responsibilities

To follow established delivery and collection timetables to ensure that all Health Care files are delivered to the correct locations and collected as required.

To use Master movers/trolleys to safely manoeuvre patient information/files around the trust, ensuring these are locked at all times to maintain patient confidentiality.

To enter secure areas of the trust to collect patient files, maintaining the security of the area whilst entering and exiting the department/ward

To follow established procedures using the computer tracking system for receiving and storing patient folders into the appropriate area of the Health Records Department.

Prepare files for scanning. In-house. Prioritising urgent patient health care files when required ready for scanning into a patients WinDIP application record.

To make considered judgements on the organisation of documents within document sets without escalation.

To escalate unresolved filing queries to the Team Leader/Health Records Manager.

To consistently deliver high quality patient document sets for scanning.

Keep motorised tug and trolleys in a clean and tidy condition and ensure that regular charging and maintenance checks are carried out, reporting any faults when necessary to the Team Leader/Health Records Manager.

To ensure operation of all equipment is correct and adheres to manufacturers recommendations.

To ensure that the appropriate footwear is worn in accordance with Health and Safety regulations.

To actively contribute to the development or enhancement of working procedures.

To ensure tasks have been executed in accordance with established procedures and quality checked during processing.

To exhibit attention to detail and consistency during the execution of daily tasks.

To exhibit good self-organisational skills.

To exhibit a flexible and self-motivated approach to tasks.

To escalate any matters of concern to the Team Leader/Health Records Manager.

To undertake any other duties as reasonably allocated by the Team Leader/Health Records Manager.

To abide by the Health and Safety policies of the Trust and report any incidents to the Team Leader/Health Records Manager.

Person Specification

Education and Qualifications

Essential

• Good level of education, literacy and numeracy skills

Desirable

• ECDL or equivalent IT qualification

Skills and Knowledge

Essential

• Confident and able to work under pressure
• Ability to work on own initiative
• Accurate data entry skills
• Able to work to a high standard of efficiency

Knowledge and Experience

Essential

• Administrative/Clerical Experience
• Excellent Communication Skills

Desirable

• Dealing with Confidential records
• Knowledge of iPM
• NHS experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospital

Lowestoft Road

Great Yarmouth

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)