James Paget University Hospitals NHS Foundation Trust

Executive Assistant

The closing date is 28 July 2025

Job summary

An exciting opportunity has arisen to join the team of Executive Assistants, supporting the Chair, Executive Managing Director, Executive Directors, Non-executive Directors, and Governors of the Trust.

Main duties of the job

The successful candidate will provide an efficient, totally confidential administrative and secretarial support service. You will be proficient in both diary management and in minute taking to support various corporate meetings. We use several digital tools, so knowing your way around MS365 is useful.

As the first point of contact for the Chair, Executive Managing Director, and other directors and governors, the role is people-facing and also needs strong organisational and secretarial skills.

You will be used to working independently and to timetables, providing the organising skill our team needs to work efficiently and effectively, so you should be a team player with a flexible, collaborative approach, and a focus on continuous improvement.

Excellent communication skills, both written and verbal, are also core requirements to ensure your work contributes to the Directors' success.

Applicants are encouraged to review the job profile and person specification prior to applying for this post.

About us

We want to attract the right people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your time with us. Our staff are central to everything we do, and we believe that investing in you is crucial if all of us are to reach our full potential together.

Date posted

25 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Job share, Flexible working

Reference number

177-CORP-6721682-B

Job locations

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for an overview for these positions.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for an overview for these positions.

Person Specification

Education and Qualifications

Essential

Experience in a similar role where accuracy is essential
Ability to take formal minutes
Experience of planning and organising events and conferences.
Ability to network with senior trust staff and external agencies

Desirable

Previous experience of working in a healthcare environment

Experience and knowledge

Essential

Excellent written and verbal skills
Excellent organisational and communication skills
Able to input data into databases accurately
Able to prioritise work under pressure
Act in a sensitive and confidential

Desirable

Project management skills

Skills, abilities and competencies

Essential

Excellent written and verbal skills
Able to prioritise work under pressure
Ability to work as part of a team
Negotiation and persuasion skills

Person Specification

Education and Qualifications

Essential

Experience in a similar role where accuracy is essential
Ability to take formal minutes
Experience of planning and organising events and conferences.
Ability to network with senior trust staff and external agencies

Desirable

Previous experience of working in a healthcare environment

Experience and knowledge

Essential

Excellent written and verbal skills
Excellent organisational and communication skills
Able to input data into databases accurately
Able to prioritise work under pressure
Act in a sensitive and confidential

Desirable

Project management skills

Skills, abilities and competencies

Essential

Excellent written and verbal skills
Able to prioritise work under pressure
Ability to work as part of a team
Negotiation and persuasion skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)