Job summary
The post holder will work closely with the Surgical Divisional Triumvirate Team to provide accurate and confidential administrative support.
The post holder will provide a comprehensive PA service, as well as leadership and managerial support to the Divisional Administrator.
Main duties of the job
The Division of Surgery are seeking an experienced Personal Assistant with highly developed skills who can work effectively as part of a team as well as working independently providing a comprehensive administration service.
To take on this role, you will need to be able to work flexibly to manage and organise your own workload. You will need to have excellent administration and organisation skills which will enable you to provide a quality administrative service.
The post holder must prioritise workload on a daily and ad-hoc basis, according to the needs of the organisation and must ensure that deadlines are achieved.
About us
The James Paget University Hospital is a vibrant University Hospital, providing the best possible care of East Norfolk and East Suffolk. We are situated on the coast, with several beautiful beaches and the Broads National Park on our doorstep, and within commuting distance of Norwich City Centre.
Job description
Job responsibilities
For specific details regarding the role, please refer to the job description and person specification attached.
Job description
Job responsibilities
For specific details regarding the role, please refer to the job description and person specification attached.
Person Specification
Education and qualifications
Essential
- RSA 3 Typing/Word Processing or equivalent as minimum criteria.
Desirable
- Recognised secretarial/administrative qualifications.
Experience and knowledge
Essential
- Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard.
- Evidence of self-development or training in administration and or/office practices
- Used to working across a range of activities.
- Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook).
Desirable
- Excellent awareness of the terminology used within the health system.
- Knowledge of the NHS.
Skills, abilities and competencies
Essential
- Excellent organisational skills and ability to use own initiative.
- Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required.
- Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion.
- Ability to produce accurate, high quality work at speed and to strict deadlines.
- Experience of managing highly confidential information in a professional and restricted manner.
- A high degree of motivation and flexibility.
- Decision making skills including negotiation and persuasion skills.
- Discreet and reliable.
Behavioural qualities
Essential
- Courteous and Respectful
- Kind and Helpful
- Responsive Communication
- Effective and Professional
Person Specification
Education and qualifications
Essential
- RSA 3 Typing/Word Processing or equivalent as minimum criteria.
Desirable
- Recognised secretarial/administrative qualifications.
Experience and knowledge
Essential
- Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard.
- Evidence of self-development or training in administration and or/office practices
- Used to working across a range of activities.
- Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook).
Desirable
- Excellent awareness of the terminology used within the health system.
- Knowledge of the NHS.
Skills, abilities and competencies
Essential
- Excellent organisational skills and ability to use own initiative.
- Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required.
- Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion.
- Ability to produce accurate, high quality work at speed and to strict deadlines.
- Experience of managing highly confidential information in a professional and restricted manner.
- A high degree of motivation and flexibility.
- Decision making skills including negotiation and persuasion skills.
- Discreet and reliable.
Behavioural qualities
Essential
- Courteous and Respectful
- Kind and Helpful
- Responsive Communication
- Effective and Professional
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
