Medical Staffing Rota Coordinator - Huntingdon

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

The role of Rota Co-ordinator sits within the Maternity, Gynaecology and Breast division, working alongside a team of Rota Co-ordinators to provide a professional and supportive rota service.The post holder will be responsible for the organisation and management of medical staff rota's ensuring a high-quality patient care experience is provided through the efficient deployment of Consultants and Junior Doctors, covering gaps on the rota using internal and external doctors, anticipating problems, and working through them in a methodical manner.

As the key rota contact for the division, it is imperative to have an oversight of all Consultant and Junior Medical Staff rota templates, actioning changes where necessary. Close liaison with Consultants, Junior Doctors, Clinical Leads, Clinical Directors and management teams, Medical Personnel and the Medical and Dental Education Department is at the centre of the role therefore strong communication skills are key.

****Please note we are not eligible to sponsor for this post****

**Please Note the advert may close sooner than the date advertised due to levels of interest, closing of the advert will happen with no notice**

Main duties of the job

Be responsible for the administration and communication of rotas for Consultants and the populating of rotas for Junior Doctors across the named specialities and acting as a single point of contact for Junior Doctors within the division.

The post holder will provide day to day rota support for Consultants and Junior Doctors within the Maternity, Gynaecology and Breast Division.

The post holder must communicate tactfully and persuasively with all medical staff to maintain appropriate cover for all aspects of the Maternity, Gynaecology and Breast Division at all times. This includes the co-ordination of all Consultants and Junior Doctor annual and study leave, in accordance with Trust Policy, ensuring service requirements are met and arranging cover at short notice for sick leave and special leave.

Liaise on any sensitive issues, such as sickness absence, compassionate leave, or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Clinical Lead and Clinical Supervisor.

Implementation of all departmental rotas in line with the Working Time Directive and the New Junior Doctors Contract as agreed by the Divisional Directors and Medical Workforce.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme:
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

06 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro-rata

Contract

Permanent

Working pattern

Part-time

Reference number

176-M-6762430-A

Job locations

Hinchingbrooke Hospital

Hinchingbrooke Park Road

Huntingdon

PE29 6NT

Job description

Job responsibilities

Please see the attached job description which gives full details of the role. Alternatively call to arrange an informal visit to meet the team.

Job description

Job responsibilities

Please see the attached job description which gives full details of the role. Alternatively call to arrange an informal visit to meet the team.

Person Specification

Education and Qualifications

Essential

Good general education, preferably English Language to GCSE (or equivalent)
NVQ level 3 or equivalent, plus relevant practical experience

Experience

Essential

Previous administrative experience
Experience of Managing/Organising a team

Desirable

Experience of rota's
Experience of working in the NHS

Personal Qualities

Essential

Flexible and responsive to change
Self-motivated and self-directed
Ability to work with confidential and sensitive information

Key Skills/Abilities

Essential

Competent use of MS packages
Good Written and verbal communication
Ability to adhere to policies and procedures
Able to demonstrate examples of effective team working as well as working independently

Knowledge

Essential

Can demonstrate good standards of written and verbal communication, at all levels
Demonstrate an understanding of customer care
Knowledge/understanding of the Data Protection Act/Information Governance

Person Specification

Education and Qualifications

Essential

Good general education, preferably English Language to GCSE (or equivalent)
NVQ level 3 or equivalent, plus relevant practical experience

Experience

Essential

Previous administrative experience
Experience of Managing/Organising a team

Desirable

Experience of rota's
Experience of working in the NHS

Personal Qualities

Essential

Flexible and responsive to change
Self-motivated and self-directed
Ability to work with confidential and sensitive information

Key Skills/Abilities

Essential

Competent use of MS packages
Good Written and verbal communication
Ability to adhere to policies and procedures
Able to demonstrate examples of effective team working as well as working independently

Knowledge

Essential

Can demonstrate good standards of written and verbal communication, at all levels
Demonstrate an understanding of customer care
Knowledge/understanding of the Data Protection Act/Information Governance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.