PA to Deputy Medical Directors - Peterborough

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

Join Our Team as a Personal Assistant (PA) - Supporting Excellence in Care QualityYour Organisation, Your Initiative, Our Vision.

We are seeking a highly motivated and experienced Personal Assistant (PA) to provide efficient and comprehensive support to our Deputy Medical Directors, and senior managers within the Care Quality Directorate. This dynamic role requires exceptional organisational skills, proactive planning, and the ability to manage a varied workload while maintaining high standards of confidentiality and professionalism.

What We're Offering:

Flexible working arrangements, including 5-day coverage (e.g., school hours).
A collaborative, supportive environment where your contributions are valued.
The opportunity to work closely with senior leadership in a vital area of healthcare.

Make a Difference in Healthcare:Join us in this vital role to ensure seamless administrative support, allowing our senior leaders to focus on delivering exceptional care quality across the Trust.

Main duties of the job

The role involves providing comprehensive secretarial and administrative support to the Deputy Medical Directors, and their teams. This includes efficiently managing correspondence and communications, assessing and prioritizing workloads to meet deadlines, and autonomously responding to emails and telephone inquiries using sound judgment and initiative.

You will act as a key liaison, handling complex, sensitive, and sometimes contentious information with tact, diplomacy, and confidentiality. The role also requires managing communications effectively with a wide range of stakeholders, utilising negotiation and persuasion skills as needed, while ensuring all duties are performed efficiently and to a high standard.

About us

We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.

In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

17 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

176-C-6818511

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

For more details, please refer to the full job description and person specification.

Apply today and become an integral part of our mission to deliver excellence in healthcare!

Job description

Job responsibilities

For more details, please refer to the full job description and person specification.

Apply today and become an integral part of our mission to deliver excellence in healthcare!

Person Specification

Education and Qualifications

Essential

oGCSE Maths and English (4-9) or equivalent
oNVQ Level 4 or equivalent qualification or experience (or at least minimum of Level 3)
oRSA Typing/word processing Level 3 qualification or experience
oGood working knowledge of Microsoft Word, Excel, Outlook and PowerPoint

Experience

Essential

oMinimum 2 years administration experience in the last 5 years
oExperience of working with staff at all levels
oDiary management experience
oPreparation for meetings and minute taking
Understanding the importance of maintaining confidentiality

Desirable

oPrevious experience of working in the NHS
Experience of Managing staff

Skills

Essential

Excellent communication skills; both written and verbal

Person Specification

Education and Qualifications

Essential

oGCSE Maths and English (4-9) or equivalent
oNVQ Level 4 or equivalent qualification or experience (or at least minimum of Level 3)
oRSA Typing/word processing Level 3 qualification or experience
oGood working knowledge of Microsoft Word, Excel, Outlook and PowerPoint

Experience

Essential

oMinimum 2 years administration experience in the last 5 years
oExperience of working with staff at all levels
oDiary management experience
oPreparation for meetings and minute taking
Understanding the importance of maintaining confidentiality

Desirable

oPrevious experience of working in the NHS
Experience of Managing staff

Skills

Essential

Excellent communication skills; both written and verbal

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information