North West Anglia NHS Foundation Trust

Ward Manager's Assistant- Huntingdon

This job is now closed

Job summary

Part time Ward Manager's Assistant to assist Ward Managers of the Acute Assessment Unit and Ambulatory Care with administration tasks

Main duties of the job

Maintain paper and computerised records in accordance with Trust standards.

Maintain staff files and complete and file staff leaver files.

Complete general administration tasks such as photocopying, maintaining visual display boards, filing of information, taking minutes of team meetings, distributing information to the team, book staff appointments for appraisals, monitor and book team training, maintain staff sickness records, input audit information, assist with ordering supplies for the unit.

Confidentiality must be maintained at all times

About us

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.

We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.

Benefits to youo 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);o NHS Pension Scheme:o Flexible working opportunities;o Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;o Career development and training;o Wellbeing support and activities;o In-house physiotherapy Service;o On-site canteens with subsidised meals;o Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

Date posted

02 December 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year pro rota

Contract

Permanent

Working pattern

Part-time

Reference number

176-U-6798684

Job locations

Hinchingbrooke Hospital

Hinchingbrooke Park

Huntingdon

PE29 6NT

Job description

Job responsibilities

To provide a support service to the ward team and Ward Manager.

To perform all allocated clerical tasks required to meet the service

Respond to enquiries from others wards/ teams, ensuring good communication and appropriate response.

Use the on-line systems to assist with ordering supplies for the ward (training will be given)

Maintain confidentiality at all times.

Compile and maintain staff records

Book and ensure staff complete mandatory training

Complete general administration tasks as directed to ensure smooth running of the unit

Manage the Ward Managers' diary

Maintain a staff training database.

Monitor and record staff absence

Job description

Job responsibilities

To provide a support service to the ward team and Ward Manager.

To perform all allocated clerical tasks required to meet the service

Respond to enquiries from others wards/ teams, ensuring good communication and appropriate response.

Use the on-line systems to assist with ordering supplies for the ward (training will be given)

Maintain confidentiality at all times.

Compile and maintain staff records

Book and ensure staff complete mandatory training

Complete general administration tasks as directed to ensure smooth running of the unit

Manage the Ward Managers' diary

Maintain a staff training database.

Monitor and record staff absence

Person Specification

Education and Qualifications

Essential

Holds GCSE English Language at Grade A - C (or equivalent)

Desirable

ECDL
NVQ 2 Business and Administration

Experience

Essential

Office/administrative experience

Desirable

Experience of using PAS (Patient Admissions System) database
Experience of working in the NHS

Person Specification

Education and Qualifications

Essential

Holds GCSE English Language at Grade A - C (or equivalent)

Desirable

ECDL
NVQ 2 Business and Administration

Experience

Essential

Office/administrative experience

Desirable

Experience of using PAS (Patient Admissions System) database
Experience of working in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North West Anglia NHS Foundation Trust

Address

Hinchingbrooke Hospital

Hinchingbrooke Park

Huntingdon

PE29 6NT

Employer's website

https://www.nwangliaft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North West Anglia NHS Foundation Trust

Address

Hinchingbrooke Hospital

Hinchingbrooke Park

Huntingdon

PE29 6NT

Employer's website

https://www.nwangliaft.nhs.uk/ (Opens in a new tab)