Secretarial Assistant/Audio Typist - Peterborough

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

We are looking for a professional and enthusiastic individual to join the Trauma & Orthopaedic Secretarial Team, assisting in providing a full admin support to our Consultants and clinical team, to deliver a safe and efficient service within the Trauma & Orthopaedic Team.

Main duties of the job

Your duties will include audio typing of correspondence, updating patient pathways, preparing clinic correspondence, as well as providing admin support to the wider team. You will also deal with a variety of other clerical duties.

You will need fast and accurate audio typing skills. You should have good written and oral communication skills and function well as part of a team, using your own initiative and ability to prioritise work to achieve deadlines. You will need to be competent in a range of IT packages, including MS Office.

The role of secretarial assistant is interesting and varied and offers the opportunity to develop further.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme;
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

02 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

176-S-6394593

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

To provide an audio typing and administration support service within a department.

To perform all allocated secretarial and administration tasks required to meet the needs of the service.

To undergo training as necessary to meet the needs of new developments.

Audio typing of correspondence.

Updating comments on e-Track according to letter contents.

See Job Description for full details.

Job description

Job responsibilities

To provide an audio typing and administration support service within a department.

To perform all allocated secretarial and administration tasks required to meet the needs of the service.

To undergo training as necessary to meet the needs of new developments.

Audio typing of correspondence.

Updating comments on e-Track according to letter contents.

See Job Description for full details.

Person Specification

Education and Qualifications

Essential

Educated to GCSE level standard English Language at Grade A - C (or equivalent)

Desirable

NVQ 11 in Business Administration
RSA II typing or equivalent in typing
Audio typing qualification or recent relevant experience

Experience

Essential

Experience of using MS Office, particularly MS Word and Outlook

Desirable

Experience of using Hospital systems, for example PAS (Patient Administration System)
Experience of working with the general public and/or professionals
Previous Secretarial/Office experience

Key Skills

Essential

Good standard of written and verbal communication

Person Specification

Education and Qualifications

Essential

Educated to GCSE level standard English Language at Grade A - C (or equivalent)

Desirable

NVQ 11 in Business Administration
RSA II typing or equivalent in typing
Audio typing qualification or recent relevant experience

Experience

Essential

Experience of using MS Office, particularly MS Word and Outlook

Desirable

Experience of using Hospital systems, for example PAS (Patient Administration System)
Experience of working with the general public and/or professionals
Previous Secretarial/Office experience

Key Skills

Essential

Good standard of written and verbal communication

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.