Accountancy Assistant - Peterborough

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

We are looking for a highly motivated and enthusiastic professional to join our Financial Services Team to provide reliability and development of the Trust's Accounts Payable, Cash Office and Accounts Receivable functions.

Working within Financial Services that has specific responsibility for the development and provision of information, reports and finance systems, along with Cash Office responsibilities, invoicing, supplier and Charitable Funds queries. Providing assistance to all areas within Financial Services, to work with other Finance Officers and Departments to ensure that maximum benefit is obtained from their knowledge and expertise.

Being flexible and adaptable for ad-hoc short notice assistance to cover periods of short-term sick leave and/or personal appointments, in addition to unplanned and unforeseen increases and decreases in workload, this may include cover on any of the North West Anglia sites.

Face to Face Customer and Patient communication skills, a good telephone manner and methodical approach to work are essential to the post.

Informal enquiries are welcomed by Paula Charlton, Financial Services Team Leader on 01733 677968 or Jacyntha Ferguson, Financial Services Team Leader on 01733 677965

Main duties of the job

The Financial Services team are responsible for: the control of all income due to the Trust, invoicing, debt collection, bank reconciliations, donations/legacies and supplier account reviews through use of Purchase and Sales Ledger, Cash Management, Charitable Funds and Patient Monies systems as well as extensive use of Microsoft Office.

Accounts Payable transactions (i.e., ensuring the correct procedure is followed leading to the processing of authorised invoices, pursuing outstanding invoices and resolving supplier queries.) The post holder will also need to reconcile statements, undertake general administration and answer external telephone queries.

Accounts Receivable tasks collect post from Cash Office, Doctors Private Fees, Cremation fees, Debt Collection, to liaise with debtor and debt collection agencies, process Manual payments for volunteers and cheque payments, action various Oracle Reports.

Cash Office to provide annual leave cover for the Cashier and Clerks when needed, to cover the window assisting with travel claims, enquires.

Charitable Funds assist Charitable funds Administrator, with a variety of tasks.

Computer experience (Advanced computer literacy including spreadsheet set up and maintenance), working knowledge of an integrated computerised finance system, excellent communication skills, good telephone manner and previous experience within a finance environment is essential.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme:
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

23 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

176-C-6319242

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

Please see attached detailed Job Description and Person Specification for more information regarding this role.

Job description

Job responsibilities

Please see attached detailed Job Description and Person Specification for more information regarding this role.

Person Specification

Qualifications

Essential

Educated to GCSE standard or equivalent modern qualifications, to include Mathematics and English.

Desirable

NVQ level 3, intermediate level AAT, BTEC or HND (Business/Accountancy or finance model) AND relevant experience

Experience

Essential

Previous current experiences within an accounts environment, especially sales ledger, purchase ledger and cash management systems.
Demonstrate a sound knowledge of accounting principles, including and understanding of how an I&E account and balance sheet interrelate understanding the importance of control/suspense accounts and their timely reconciliation
Bank and control account reconciliation

Desirable

Undertaking, or continuing with professional accountancy qualifications
NHS finance background
Previous experience with Charitable Fund administration including knowledge of the Charity Commissions regulatory regime and SORP reporting ( Statement of Recommended Practice )

Skills

Essential

Advanced computer literacy, to include Excel spreadsheets, Word, email and Microsoft Office
Working knowledge of an integrated computerised finance system
Excellent communication skills, both written and verbal, especially with numerate ability
Proven ability to work to strict deadlines and targets, whilst maintaining 100% accuracy in a pressured working environment

Personal Qualities

Essential

To be able to plan, organise and manage own workload
Self Motivation
Possess positive attitude to change
To work as an integral part of a team
To be able to handle pressure and conflicting deadlines in a calm and positive attitude (multi-tasking)
Work with minimum supervision

Desirable

Work with minimum supervision

Person Specification

Qualifications

Essential

Educated to GCSE standard or equivalent modern qualifications, to include Mathematics and English.

Desirable

NVQ level 3, intermediate level AAT, BTEC or HND (Business/Accountancy or finance model) AND relevant experience

Experience

Essential

Previous current experiences within an accounts environment, especially sales ledger, purchase ledger and cash management systems.
Demonstrate a sound knowledge of accounting principles, including and understanding of how an I&E account and balance sheet interrelate understanding the importance of control/suspense accounts and their timely reconciliation
Bank and control account reconciliation

Desirable

Undertaking, or continuing with professional accountancy qualifications
NHS finance background
Previous experience with Charitable Fund administration including knowledge of the Charity Commissions regulatory regime and SORP reporting ( Statement of Recommended Practice )

Skills

Essential

Advanced computer literacy, to include Excel spreadsheets, Word, email and Microsoft Office
Working knowledge of an integrated computerised finance system
Excellent communication skills, both written and verbal, especially with numerate ability
Proven ability to work to strict deadlines and targets, whilst maintaining 100% accuracy in a pressured working environment

Personal Qualities

Essential

To be able to plan, organise and manage own workload
Self Motivation
Possess positive attitude to change
To work as an integral part of a team
To be able to handle pressure and conflicting deadlines in a calm and positive attitude (multi-tasking)
Work with minimum supervision

Desirable

Work with minimum supervision

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.