Job summary
The purpose of this post is to provide efficient and responsive administrative support principally to the Foundation Doctors at Hinchingbrooke Hospital, the Foundation Training Programme Director, Deputy Foundation Programme Director and to the Medical & Dental Education Manager, the Director of Medical Education (DME), Junior Doctors and other Senior Medical Educators.
The training programme for Foundation Doctors is set within a national curriculum which has to be applied locally. The post holder will be expected to link with NHS England and the Foundation Programme School to ensure local implementation is in line with the National Guidelines. Foundation Trainees are subject to a rigorous appraisal process and have to complete electronic portfolios as evidence of their learning. The post holder will play a key role in establishing systems and processes associated with this process.
Main duties of the job
To be the first point of contact for all Foundation Doctors at the Hinchingbrooke Hospital Site.
Provide detailed information for the Foundation Doctors regarding their training programme, specifically focused on training programme assessments and preparation for their ARCP sign off panels.
Provide diary management support when needed for Foundation Training Programme Director and the Deputy Foundation Programme Director.
To ensure effective communication networks and working relationships with Foundation Programme Administrators within the East of England.
Responsible for liaising and organising HUB sessions with i.e., Paediatrics, OBS & GYNAE, Basic Surgical Skills and ensuring that these are added to the Bridge system for trainees to book onto the sessions.
Helping to set up simulation training sessions alongside the Simulation Administrator.
Booking ALS training sessions for Foundation Doctors with the RESUS Department
About us
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to youo 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);o NHS Pension Scheme:o Flexible working opportunities;o Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;o Career development and training;o Wellbeing support and activities;o In-house physiotherapy Service;o On-site canteens with subsidised meals;o Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
Job description
Job responsibilities
Undertake detailed enquiries throughout the day either face to face, telephone, email, MS Teams or paper based.
Be the first point of contact for all Foundation Doctors at the Hinchingbrooke Hospital Site.
Provide detailed information for the Foundation Doctors regarding their training programme, specifically focused on training programme assessments and preparation for their ARCP sign off panels.
Provide basic administrative support i.e., photocopying, typing, letters, emails etc.
Provide diary management support when needed for Foundation Training Programme Director and the Deputy Foundation Programme Director.
Responsible for room set up and preparing teaching and training materials.
Responsible for room bookings via the Cloud Booking system and setting up virtual reality faculty teaching sessions and meetings.
Undertake the administration of quality assurance visits and meetings with departments on behalf of the Medical Education service.
Keep detailed, accurate records for educational purposes (i.e., foundation doctors progress, course attendance) using excel and electronic databases.
Provide detailed information, advice and guidance to Foundation Doctors and/or trainers regarding their training programmes including the Horus e-portfolio system.
Provide information and weekly reports for the Medical Education Manager and Foundation Programme Director during 1:1 meetings.
Job description
Job responsibilities
Undertake detailed enquiries throughout the day either face to face, telephone, email, MS Teams or paper based.
Be the first point of contact for all Foundation Doctors at the Hinchingbrooke Hospital Site.
Provide detailed information for the Foundation Doctors regarding their training programme, specifically focused on training programme assessments and preparation for their ARCP sign off panels.
Provide basic administrative support i.e., photocopying, typing, letters, emails etc.
Provide diary management support when needed for Foundation Training Programme Director and the Deputy Foundation Programme Director.
Responsible for room set up and preparing teaching and training materials.
Responsible for room bookings via the Cloud Booking system and setting up virtual reality faculty teaching sessions and meetings.
Undertake the administration of quality assurance visits and meetings with departments on behalf of the Medical Education service.
Keep detailed, accurate records for educational purposes (i.e., foundation doctors progress, course attendance) using excel and electronic databases.
Provide detailed information, advice and guidance to Foundation Doctors and/or trainers regarding their training programmes including the Horus e-portfolio system.
Provide information and weekly reports for the Medical Education Manager and Foundation Programme Director during 1:1 meetings.
Person Specification
Qualifications
Essential
- Good level of education to GCSE level or equivalent
- Good standard of written and verbal English
Experience
Essential
- Experience of dealing with the public
- Previous admin experience in general office work involving work processing, filing, MS Teams, Zoom and dealing with customers (internal and external)
Desirable
- Experience of taking minutes at meetings
Skills & Knowledge
Essential
- Confidently computer literate (Microsoft Office) including keyboard skills
- Excellent written and verbal communication skills with awareness of the need for confidentiality at all times
- Good organisational skills with ability to plan, organise and prioritise own work, attention to detail and persistence
- A positive approach to customer care
Desirable
- Advanced IT skills, such as web page construction, video editing, MS Access
Person Specification
Qualifications
Essential
- Good level of education to GCSE level or equivalent
- Good standard of written and verbal English
Experience
Essential
- Experience of dealing with the public
- Previous admin experience in general office work involving work processing, filing, MS Teams, Zoom and dealing with customers (internal and external)
Desirable
- Experience of taking minutes at meetings
Skills & Knowledge
Essential
- Confidently computer literate (Microsoft Office) including keyboard skills
- Excellent written and verbal communication skills with awareness of the need for confidentiality at all times
- Good organisational skills with ability to plan, organise and prioritise own work, attention to detail and persistence
- A positive approach to customer care
Desirable
- Advanced IT skills, such as web page construction, video editing, MS Access
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
