Job summary
To be responsible for the planning, co-ordination and maintenance of rotas within the Head & Neck departments, ensuring that safe clinical cover is maintained at all times, clinical sessions are staffed appropriately and all staff comply with New Deal and EWTD requirements.
Main duties of the job
Act as the first point of contact for all medical staff queries relating to rotas, using tact, diplomacy and confidentiality. Assess each situation and deal with accordingly (using personal judgement and acquired knowledge).
Ensure all rotas comply with New Deal and EWTD in conjunction with the Assistance Medical Workforce Manager.
About us
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to youo 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);o NHS Pension Scheme:o Flexible working opportunities;o Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;o Career development and training;o Wellbeing support and activities;o In-house physiotherapy Service;o On-site canteens with subsidised meals;o Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
Job description
Job responsibilities
- Responding to enquiries in a professional and timely manner.
- Demonstrating initiative
- Understanding of study leave requirements, annual leave requirements and travel claims for medical staff
- Liaising with other staff and departments as appropriate.
- Maintaining both paper and computerised records in accordance with Trust policy and facilitating the smooth running of the service
- General computer, administrative and organisational tasks
- Administration of post and correspondence as appropriate
- Organisation of meetings as appropriate.
- Assisting with any other ad hoc duties as necessary within the surgery administration department
- Ensuring all Trust administration standards are adhered to
- Attending appropriate meetings where relevant and practical, including European Working Time Directive meetings, to prepare agendas, participate, take accurate notes and distribute as necessary.
- Working flexibly to ensure smooth running of the Service, gaining additional skills as required
- Being aware of workload and pressures within other areas enabling support and encouragement to be given as necessary
- Communication in an appropriate manner with staff, other departments across the Trust and bodies external to the Trust.
Job description
Job responsibilities
- Responding to enquiries in a professional and timely manner.
- Demonstrating initiative
- Understanding of study leave requirements, annual leave requirements and travel claims for medical staff
- Liaising with other staff and departments as appropriate.
- Maintaining both paper and computerised records in accordance with Trust policy and facilitating the smooth running of the service
- General computer, administrative and organisational tasks
- Administration of post and correspondence as appropriate
- Organisation of meetings as appropriate.
- Assisting with any other ad hoc duties as necessary within the surgery administration department
- Ensuring all Trust administration standards are adhered to
- Attending appropriate meetings where relevant and practical, including European Working Time Directive meetings, to prepare agendas, participate, take accurate notes and distribute as necessary.
- Working flexibly to ensure smooth running of the Service, gaining additional skills as required
- Being aware of workload and pressures within other areas enabling support and encouragement to be given as necessary
- Communication in an appropriate manner with staff, other departments across the Trust and bodies external to the Trust.
Person Specification
Education/Qualificatons
Essential
- 5 A to C grade GCSE's or equivalent including English Language
- NVQ business and administration level 3 or equivalent or proven previous relevant experience
Experience
Essential
- Previous administrative experience
- Experience of working with professionals
Desirable
- Previous Experience of Rota Co-ordination
- Attendance at Multidisciplinary meeting
- Experience of working in the NHS
Knowledge and skills
Essential
- competent in the use of MS word, MS outlook and MS excell
- High level of accuracy and attention to detail - must be able to concentrate in situations where frequent interruptions are likely
- Ability to adhere to policies and procedures
- Can demonstrate good standards of written and verbal communication
- Competent in administrative / clerical procedures
Desirable
- Working knowledge of medical staffing terms and conditions of employment and training requirements including Working Time Directive and New Deal
- knowledge and skills in human resources
Person Specification
Education/Qualificatons
Essential
- 5 A to C grade GCSE's or equivalent including English Language
- NVQ business and administration level 3 or equivalent or proven previous relevant experience
Experience
Essential
- Previous administrative experience
- Experience of working with professionals
Desirable
- Previous Experience of Rota Co-ordination
- Attendance at Multidisciplinary meeting
- Experience of working in the NHS
Knowledge and skills
Essential
- competent in the use of MS word, MS outlook and MS excell
- High level of accuracy and attention to detail - must be able to concentrate in situations where frequent interruptions are likely
- Ability to adhere to policies and procedures
- Can demonstrate good standards of written and verbal communication
- Competent in administrative / clerical procedures
Desirable
- Working knowledge of medical staffing terms and conditions of employment and training requirements including Working Time Directive and New Deal
- knowledge and skills in human resources
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
