Royal Papworth Hospital NHS Foundation Trust

Ward Sister Administrator

This job is now closed

Job summary

The role involves following departmental standard operating procedures to provide support to a high quality, efficient and complete administrative service within the Department, being responsible for all administration support to the Ward Sister and senior nursing staff.

The key duties of the role are to maintain electronic and paper-based databases, including the creation and upkeep of the monthly Nursing Roster, to ensure the ward is appropriately staffed; diary management and general office administration. This involves verbal and written communication with patients and professional colleagues about routine clinical or work-related matters as well as accurate data entry. Ensuring adequate stocks are held, managed and ordered in a timely manner.

Main duties of the job

To assist in the creation of the monthly Nursing Roster, ensuring the ward is appropriately staffed. To assist in ensuring that the ward has adequate nursing cover, on a day to day basis, using e-Rostering.

To keep staff personnel files up to date, where appropriate and to keep staff personal details up to date on the e-Rostering system, with regards to appraisals; non-effectives and competences.

Keep Productive Ward Data Collator, all audit data and display boards up to date.

Minute taking, type and distribute minutes for meetings as required.

Manage diary of the Ward Sisters.

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Date posted

16 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

175-2324-2-AD66

Job locations

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

NVQ III in Administration or Customer Service or equivalent qualification or experience
or
Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience

Desirable

European Computer Driving License (ECDL) or equivalent qualification or experience

Experience

Essential

The ability to communicate basic or sensitive information to colleagues, patients and relatives.
The ability to pay close attention to detail in written and electronic communication and information storage.
The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
The ability to suggest & demonstrate changes to own practice .
Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
Maintains the quality in own work with the ability to suggest changes to own practice.

Desirable

Previous experience of using Microsoft Office Applications.
Previous experience of working in an office environment.
Previous experience of working in the NHS.
Previous experience of working in a customer facing role.
Experience in minute taking and organising meetings.

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Person Specification

Qualifications

Essential

NVQ III in Administration or Customer Service or equivalent qualification or experience
or
Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience

Desirable

European Computer Driving License (ECDL) or equivalent qualification or experience

Experience

Essential

The ability to communicate basic or sensitive information to colleagues, patients and relatives.
The ability to pay close attention to detail in written and electronic communication and information storage.
The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
The ability to suggest & demonstrate changes to own practice .
Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
Maintains the quality in own work with the ability to suggest changes to own practice.

Desirable

Previous experience of using Microsoft Office Applications.
Previous experience of working in an office environment.
Previous experience of working in the NHS.
Previous experience of working in a customer facing role.
Experience in minute taking and organising meetings.

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Papworth Hospital NHS Foundation Trust

Address

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Employer's website

https://royalpapworth.nhs.uk/working-here (Opens in a new tab)

Employer details

Employer name

Royal Papworth Hospital NHS Foundation Trust

Address

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Employer's website

https://royalpapworth.nhs.uk/working-here (Opens in a new tab)