Job summary
We are looking for an enthusiastic individual to join a team who manage "procure to pay" transactions for the Trust. The work involves processing financial transactions (such as requisitions, purchase orders and invoices) and investigating and responding to queries using the Oracle Cloud accounting system.
This is an exciting opportunity to become part of a team advancing the Trusts approach to managing "purchase to pay" functions.Applicants would ideally have experience working within an accounts payable or finance team setting, have basic accounting knowledge at NVQ level 1 or equivalent and the ability to take responsibility and work autonomously.
They should also ideally have experience of working in an office environment using Microsoft excel, outlook and word. Good communication skills and the ability to work as part of a team are essential.
Main duties of the job
o Monitoring financial transactions and ensuring these are processed promptly and accuratelyo Providing advice, training and query resolution so that requisitioners, approvers and other stakeholders understand and use the system correctlyo Investigating and resolving issues relating to requisitions, purchase orders, invoices, receipting and payments, in particular resolving holds so that valid invoices can be paido Maintaining system records such as supplier fileso Generating and distributing reportso Helping to identify and implement changes to improve processes and efficiencyo Support the processing of purchase order transactions
About us
Yorkshire Ambulance Service NHS Trust provides urgent and emergency care services to over five million people, covering nearly 6,000 square miles across Yorkshire and the Humber. We strive to ensure that everyone in our communities receives the right care, whenever and wherever they need it.
We employ more than 7,100 staff who, together with over 1,300 volunteers, enable us to provide a vital 24-hour emergency and healthcare service.
Our ambition is to be an employer of choice, and we are continuously working across our partnership to improve our collective offer to staff in areas like health and wellbeing, benefits and flexible working incl. hybrid working.
Benefits:o Flexible working including part-time hours, job shares and flexible hours, agile working (role dependant)o 27 days annual leave, increasing to 33 with service.o Sell annual leave scheme.o Contributory Pension.o NHS Discounts including shops, restaurants, gyms etc.o Car lease and other salary sacrifice schemes.o Dedicated employee assistance and counselling service.o Opportunities for research participation, career progression and ongoing development.o Well respected, committed and supported staff networks for our workforce.
Job description
Job responsibilities
The purpose of the role is to provide efficient and effective transaction processing, recording and reporting. As most processes are provided through the system the teams role is to ensure the smooth operation of that system, resolve exceptions and issues, and continue to develop efficient processes.
The post holder will have significant responsibility for processing purchase order and invoice transactions, ensuring that payments are made to suppliers in a timely manner.
The post holder will also be required to provide technical and advisory support relating to the P2P process to key stakeholders, and carry out regular housekeeping duties to ensure efficiency.
Person SpecificationEssential Qualifications:Studying towards Association of Accounting Technicians qualification; or equivalent relevant experienceGood understanding of financial systems in particular relating toCompetent with MS Office suite, in particular Outlook and Excel
Essential Skills:Computer literateProblem solvingExcellent verbal communication skillsGood organisational and time management skillsAble to manage own workload and progress issues on own initiativeGood interpersonal skills, both verbal and written
Essential Experience:Experience of working in an office environment dealing with financial transactionsExperience of providing customer support
Other:Good personal organisational skills
* Interviews will be held face to face on 8 January 2025 *
Job description
Job responsibilities
The purpose of the role is to provide efficient and effective transaction processing, recording and reporting. As most processes are provided through the system the teams role is to ensure the smooth operation of that system, resolve exceptions and issues, and continue to develop efficient processes.
The post holder will have significant responsibility for processing purchase order and invoice transactions, ensuring that payments are made to suppliers in a timely manner.
The post holder will also be required to provide technical and advisory support relating to the P2P process to key stakeholders, and carry out regular housekeeping duties to ensure efficiency.
Person SpecificationEssential Qualifications:Studying towards Association of Accounting Technicians qualification; or equivalent relevant experienceGood understanding of financial systems in particular relating toCompetent with MS Office suite, in particular Outlook and Excel
Essential Skills:Computer literateProblem solvingExcellent verbal communication skillsGood organisational and time management skillsAble to manage own workload and progress issues on own initiativeGood interpersonal skills, both verbal and written
Essential Experience:Experience of working in an office environment dealing with financial transactionsExperience of providing customer support
Other:Good personal organisational skills
* Interviews will be held face to face on 8 January 2025 *
Person Specification
Skills / Competencies
Essential
- Computer literate
- Able to manage own workload and progress issues on own initiative
- Problem Solving
Qualifications / Knowledge
Essential
- Studying towards Association of Accounting Technicians qualification; or equivalent relevant experience
- Good understanding of financial systems in particular relating to "procure to pay" processes
- Competent with MS Office Suite, in particular Outlook and Excel
Desirable
- Familiarity with Oracle Financials or similar system
Experience
Essential
- Experience of working in an office environment dealing with financial transactions
- Experience of providing customer support
Personal / Other
Essential
- Good personal organisation and time management
Person Specification
Skills / Competencies
Essential
- Computer literate
- Able to manage own workload and progress issues on own initiative
- Problem Solving
Qualifications / Knowledge
Essential
- Studying towards Association of Accounting Technicians qualification; or equivalent relevant experience
- Good understanding of financial systems in particular relating to "procure to pay" processes
- Competent with MS Office Suite, in particular Outlook and Excel
Desirable
- Familiarity with Oracle Financials or similar system
Experience
Essential
- Experience of working in an office environment dealing with financial transactions
- Experience of providing customer support
Personal / Other
Essential
- Good personal organisation and time management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
