Job summary
An exciting opportunity has arisen for an experienced administrative coordinator to join our health and wellbeing team. The successful individual will support, and coordinate wellbeing activities as identified through the health and wellbeing plan to improve physical, emotional, and mental wellbeing of our staff.
The post will be based at our Trust HQ, Wakefield with the opportunity for hybrid working. Travel to other locations across the Trust may also be required.
Main duties of the job
The post holder will have knowledge of the NHS with a focus on employee health and wellbeing. Able to foster positive working relations with Trust stakeholders, managers, and employees. Key responsibilities will include delivery of specific priorities as identified in the health and wellbeing plan.
Key requirements of the role include:
- Previous experience in an NHS organisation with health and wellbeing focus.
- Progression monitoring.
- Data Evaluation.
- Accurate capture and discussions and actions.
- Effective communication skills catering to differing audiences.
- IT literate including word processing, email, and spreadsheets.
About us
Yorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.We employ more than 7,100 staff, who together with over 1,300 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service.Our ambition is to be an employer of choice, and we are continuously working across our partnership to improve our collective offer to staff in areas like health and wellbeing, benefits and flexible working incl. hybrid working.Benefits:o Flexible working including part-time hours, job shares and flexible hours, agile working (role dependant)o 27 days annual leave, increasing to 33 with service.o Contributory Pension.o NHS Discounts including shops, restaurants, gyms etc.o Car lease and other salary sacrifice schemes.o Dedicated employee assistance and counselling service.o Opportunities for research participation, career progression and ongoing development.o Well respected, committed and supported staff networks for our workforce.
Check out our YAS One Team Simulation! https://www.nwyhelearning.nhs.uk/elearning/yorksandhumber/yas/yasoneteam/index.html
Job description
Job responsibilities
The postholder is also responsible for the delivery of specific priorities and actions identified inthe Health and Wellbeing Plan.
The key accountabilities of the role are to:
- Support the Health and Wellbeing team with the development and delivery of the annualTrust Health and Wellbeing plan working in collaboration with a wide range of internalstakeholders ensuring setting of smart priorities that are evidence based.
- Responsible for performance monitoring delivery against the health and wellbeing plan withclear escalation routes where issues emerge.
- Support the development of health and wellbeing policies and practices working closelywith human resources, trade union colleagues, Trust service lines and in consultation withYAS staff, with focus on supportive and evidence-based practices.
- Provide support at key committees and project meetings ensuring accurate capture ofdiscussions and actions including monitoring progress against identified actions andensuring all paperwork and agendas are completed and circulated in accordance withagreed timescales.
- Coordinate training and awareness sessions including meetings in line with the prioritiesdetailed in the health and wellbeing plan.
- Work collaboratively with Corporate Communications to actively promote and engage staffon health and wellbeing initiatives and plans, using a variety of communication platforms and approaches to ensure all staff are aware of the support available to enable them tostay safe and keep well at work.
- Lead the delivery against the annual health promotions campaign working in partnershipwith Corporate Communications and localised wellbeing teams and areas.
- Consult and where necessary negotiate with colleagues relating to changes intransactional procedures ensuring that resource levels are clearly identified and there isclarity between the team and staff responsibilities within the process.
Essential Criteria:
- Ability to develop effective workingrelationships, communicating effectively,nonjudgmental demonstrating professionalcredibility with colleagues andcustomers at all levels.
- Time-management skills to prioritise conflicting workload demands including theability to multi-task.
- Good influencing and persuasive skills with the ability to communicate in a calm andprofessional manner in stressful situations.
- Ability to assimilate, analyse and interpret information and to summarise key informationclearly and concisely.
- Sound analytical reasoning, effective decision making and an ability to identifyand manage risks.
- Effective planning and organisational skillsacross a wide range of activities and situations.
- Ability to communicate effectively, verbally and in writing, to differing audiences.
- IT literate, including word processing, email, and spreadsheet skills.
- Ability to develop and deliver training /learning / coaching / interventions on arange of health and wellbeing related bestpractices / subjects.
- Able to travel throughout YAS in a timelymanner.
- Qualification in relevantsubject area or equivalent experience.
- Evidence of Continuing ProfessionalDevelopment.
- Knowledge of NHS and employee healthand wellbeing
- Sound analytical reasoning, effective decision making and an ability to identifyand manage risks.
- Time-management skills to prioritise conflicting workload demands including theability to multi-task.
- Experience in coordinating work andmanaging meetings includes taking minutes.
Desirable Criteria
- Further education qualification in Health andWellbeing.
Job description
Job responsibilities
The postholder is also responsible for the delivery of specific priorities and actions identified inthe Health and Wellbeing Plan.
The key accountabilities of the role are to:
- Support the Health and Wellbeing team with the development and delivery of the annualTrust Health and Wellbeing plan working in collaboration with a wide range of internalstakeholders ensuring setting of smart priorities that are evidence based.
- Responsible for performance monitoring delivery against the health and wellbeing plan withclear escalation routes where issues emerge.
- Support the development of health and wellbeing policies and practices working closelywith human resources, trade union colleagues, Trust service lines and in consultation withYAS staff, with focus on supportive and evidence-based practices.
- Provide support at key committees and project meetings ensuring accurate capture ofdiscussions and actions including monitoring progress against identified actions andensuring all paperwork and agendas are completed and circulated in accordance withagreed timescales.
- Coordinate training and awareness sessions including meetings in line with the prioritiesdetailed in the health and wellbeing plan.
- Work collaboratively with Corporate Communications to actively promote and engage staffon health and wellbeing initiatives and plans, using a variety of communication platforms and approaches to ensure all staff are aware of the support available to enable them tostay safe and keep well at work.
- Lead the delivery against the annual health promotions campaign working in partnershipwith Corporate Communications and localised wellbeing teams and areas.
- Consult and where necessary negotiate with colleagues relating to changes intransactional procedures ensuring that resource levels are clearly identified and there isclarity between the team and staff responsibilities within the process.
Essential Criteria:
- Ability to develop effective workingrelationships, communicating effectively,nonjudgmental demonstrating professionalcredibility with colleagues andcustomers at all levels.
- Time-management skills to prioritise conflicting workload demands including theability to multi-task.
- Good influencing and persuasive skills with the ability to communicate in a calm andprofessional manner in stressful situations.
- Ability to assimilate, analyse and interpret information and to summarise key informationclearly and concisely.
- Sound analytical reasoning, effective decision making and an ability to identifyand manage risks.
- Effective planning and organisational skillsacross a wide range of activities and situations.
- Ability to communicate effectively, verbally and in writing, to differing audiences.
- IT literate, including word processing, email, and spreadsheet skills.
- Ability to develop and deliver training /learning / coaching / interventions on arange of health and wellbeing related bestpractices / subjects.
- Able to travel throughout YAS in a timelymanner.
- Qualification in relevantsubject area or equivalent experience.
- Evidence of Continuing ProfessionalDevelopment.
- Knowledge of NHS and employee healthand wellbeing
- Sound analytical reasoning, effective decision making and an ability to identifyand manage risks.
- Time-management skills to prioritise conflicting workload demands including theability to multi-task.
- Experience in coordinating work andmanaging meetings includes taking minutes.
Desirable Criteria
- Further education qualification in Health andWellbeing.
Person Specification
Skills, Qualifications, Experience and Personal
Essential
- Time management, able to prioritise conflicting workload demands and multi task.
- Experience in coordinating work and managing meetings includes taking minutes.
- Decisive and clear with the ability to work unsupervised using own initiative and demonstrating flexibility to respond to different work environments.
- Diploma level qualification in relevant subject area or equivalent experience.
- Ability to communicate effectively, verbally and in writing to differing audiences. IT Literate - word processing, excel, email
- Experience of working across multifunctional teams across the organisational structure at all levels including external partners.
- Experience of health and wellbeing in a large organisation.
- Work under pressure to meet deadlines.
- Knowledge of NHS and employee health and wellbeing.
Desirable
- Further education qualification health and wellbeing
Person Specification
Skills, Qualifications, Experience and Personal
Essential
- Time management, able to prioritise conflicting workload demands and multi task.
- Experience in coordinating work and managing meetings includes taking minutes.
- Decisive and clear with the ability to work unsupervised using own initiative and demonstrating flexibility to respond to different work environments.
- Diploma level qualification in relevant subject area or equivalent experience.
- Ability to communicate effectively, verbally and in writing to differing audiences. IT Literate - word processing, excel, email
- Experience of working across multifunctional teams across the organisational structure at all levels including external partners.
- Experience of health and wellbeing in a large organisation.
- Work under pressure to meet deadlines.
- Knowledge of NHS and employee health and wellbeing.
Desirable
- Further education qualification health and wellbeing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Yorkshire Ambulance Service NHS Trust
Address
Yorkshire Ambulance Service Headquarters,
Springhill 1, Brindley Way,
Wakefield,
WF2 0XG
Employer's website
https://www.yas.nhs.uk/ (Opens in a new tab)
