Procurement Administration Officer

Job summary

We have an exciting opportunity to join the Procurement and Logistics team as a Procurement Administration Officer.

A Procurement qualification is not essential, it is important that you have an effective grasp of administrative duties although experience of an ordering system and an efficient use of work/excel packages would be beneficial.

As the Admin Officer you will provide an efficient/cost effective Supplies function from order to delivery, and assist in other Logistics/Support Services functions.

Main duties of the job

• To assess purchase order requests.
• To raise, progress and chase purchase orders daily and capital orders as and when required, entering onto purchase ledger / stock ordering system.
• To maintain, monitor and negotiate suppliers prices.
• General office duties and to maintain Supplies office filing system.
• Administer goods received on a weekly basis to a monthly deadline.
• Liaising with software support internally and externally regarding any system queries or problems compromising the smooth running of the purchase order system, stock system and Regional Supplies system.
• Liaising with suppliers to encourage them to meet organisational purchasing needs and persuades customers to use contract arrangements.
• To initiate, implement and administer individual clothing requirements for all uniformed staff.
• To maintain uniform stock levels and replenish when required.
• Dealing with queries from YAS employees and suppliers.
• Input of requisitions made by managers on a weekly basis to Regional Supplies Centre.
• On delivery of RSC, to check and distribute goods ordered on staff sales.
• Assist visitors where necessary

About us

Yorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.

We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.

We employ more than 7,100 staff, who together with over 1,300 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service.

Our values:Compassion,One Team,Integrity,Innovation,Empowerment,Resilienceare at the heart of all we do.