Job summary
The post holder will be responsible for the provision of a comprehensive administrative and PA service within the identified service areas. The post holder will provide leadership to Team coordinators and the wider administrative teams within their identified service Line.
The post holder will undertake corporate roles and responsibilities in accordance with the grade and nature of the post, and in line with an agreed Job plan.
Main duties of the job
Are you an experienced and motivated administrator with strong leadership skills, a passion for service improvement, and a proven ability to manage staff effectively? We are pleased to offer three Band 5 Administration Team Leader roles within our dynamic and supportive administrative services across Leeds and York.These office-based roles are central to ensuring the smooth and efficient delivery of administrative support across our Community Mental Health Teams (CMHTs) and CAMHS services. Working closely with clinical and operational colleagues, you will provide consistent, high-quality and responsive administrative leadership.We are recruiting to:
Two full-time (37.5 hours) Band 5 posts to provide shared support across three services. This arrangement will promote equitable coverage, improve resilience and ensure a balanced distribution of workload.Two part-time Band 5 posts (18.75 hours in Leeds and 18.75 hours in York) to strengthen support for the CAMHS service. This structure will ensure a consistent on-site presence across both locations, fostering stronger engagement with clinical and administrative teams, improving communication and enhancing coordination.
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.
We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.
Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles(this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.
Job description
Job responsibilities
All postholders will lead a team of administrative coordinators, providing clear direction, supporting performance and driving continuous improvement. Success in this role will depend on your ability to promote collaboration, ensure compliance with Trust policies and uphold high standards of service.
You will be responsible for delivering a high-quality administrative and personal assistant service across designated service areas, ensuring operational consistency and excellence. The role includes strategic oversight and day-to-day leadership of Team Coordinators and administrative staff, fostering a culture of accountability, collaboration and service improvement.In addition to core responsibilities, you will contribute to wider corporate functions in line with the scope and level of the role, working to an agreed job plan. Your work will support the Trusts long-term ambitions, including the delivery of its 10-Year Plan, by enabling efficient systems, improving service user experience and strengthening organisational resilience.
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.
All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypft@nhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.
To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.
So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.
Job description
Job responsibilities
All postholders will lead a team of administrative coordinators, providing clear direction, supporting performance and driving continuous improvement. Success in this role will depend on your ability to promote collaboration, ensure compliance with Trust policies and uphold high standards of service.
You will be responsible for delivering a high-quality administrative and personal assistant service across designated service areas, ensuring operational consistency and excellence. The role includes strategic oversight and day-to-day leadership of Team Coordinators and administrative staff, fostering a culture of accountability, collaboration and service improvement.In addition to core responsibilities, you will contribute to wider corporate functions in line with the scope and level of the role, working to an agreed job plan. Your work will support the Trusts long-term ambitions, including the delivery of its 10-Year Plan, by enabling efficient systems, improving service user experience and strengthening organisational resilience.
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.
All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypft@nhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.
To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.
So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.
Person Specification
Qualifications
Essential
- Evidence of relevant administrative or management qualifications (e.g. NVQ Level 4, ILM Level 3 or equivalent), or substantial experience demonstrating equivalent knowledge and capability.
Skills
Essential
- Demonstrates excellent communication, leadership and organisational skills, including the ability to manage teams, prioritise workloads, and implement process improvements across service lines.
- Sound understanding of NHS administrative systems, confidentiality requirements (e.g. Caldicott, Data Protection Act), and Trust policies, with the ability to apply these consistently across teams and processes.
Experience
Essential
- Proven experience of supervising administrative staff, managing performance processes (e.g. appraisals, sickness absence, disciplinary), and contributing to service development within a healthcare or similar setting.
Person Specification
Qualifications
Essential
- Evidence of relevant administrative or management qualifications (e.g. NVQ Level 4, ILM Level 3 or equivalent), or substantial experience demonstrating equivalent knowledge and capability.
Skills
Essential
- Demonstrates excellent communication, leadership and organisational skills, including the ability to manage teams, prioritise workloads, and implement process improvements across service lines.
- Sound understanding of NHS administrative systems, confidentiality requirements (e.g. Caldicott, Data Protection Act), and Trust policies, with the ability to apply these consistently across teams and processes.
Experience
Essential
- Proven experience of supervising administrative staff, managing performance processes (e.g. appraisals, sickness absence, disciplinary), and contributing to service development within a healthcare or similar setting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
