Job summary
An opportunity has arisen for two experienced Contracts Manager to join our Procurement Team. The Procurement and Logistics team plays a key role in supporting the delivery of high-quality patient care whilst ensuring value for money is achieved for both the Trust and Leeds Community Healthcare.
The successful candidate will demonstrate strong communication skills and procurement knowledge to assist the Head of Procurement in managing, developing and negotiating with key stakeholders including NHSE and to contribute to the continuous improvement of the service and its influence across the organisations. Knowledge of Procurement Legislation is essential along with experience of Tendering processes within the public sector. A key role will be to lead in the delivery of complex procurements.
They will play a pivotal role in contributing to the development and achievement of the Trusts Procurement strategic plan, continuous improvement of the service and workplan.
Main duties of the job
The successful candidate will be responsible for managing the Trust's portfolio of contracts including Clinical and Corporate contracts, the contracts data base and contract management and audit processes. The post holder will be activity involved in the full range of procurement and contracting activity in support of Trust(s) requirements for goods/services. The post holder will have supervisory and management responsibilities for a Category Team as allocated to key areas of Trust expenditure.
In addition to this, the role is to support clinical and operational service colleagues to deliver high quality mental health services, optimal outcomes for service users and service improvements. There will be involvement in service redesign and development and tendering for clinical contracted services, working closely in a matrix arrangement with Senior Finance Managers, Service Development and Project Management Office colleagues.
The role involves drafting NHS clinical contracts and variations, undertaking contract management and reporting, taking part in clinical contract negotiations, building positive relationships with partners and developing and maintaining appropriate contract governance.They will be able to communicate detailed and complex information using high levels of tact, diplomacy, persuasive and interpersonal skills including when required presentations to all levels of audience
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.
We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.
Applicants should be aware that any individual requiring a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.
Job description
Job responsibilities
Provide line management support, objectives, appraisals, and pastoral support to the Category Team and support the wider Procurement and Logistics team as appropriate. Act as a key interface between Procurement and Logistics functions, and the Trust(s) ensuring that Trust objectives for commercial activity are met. Act as a key link with regional, national and client organisations. E.g., NOE CPC, NHS Supply Chain, Audit agencies, NHS E/I and NHS Central Commercial Function. Develop professional relationships with key suppliers and manage contracts through regular contact with such suppliers, and performance data-based contract review meetings. Be a primary point of contact for the Trust(s) contractual support and expertise and ensure the timely resolution of disputes and reconciliation of variations. Guide Trust(s) staff on the application of Trust standing financial instructions and the appropriate route to market for goods/services relating to contractual matters. On all contracts provide guidance on any variation from standard NHS terms and conditions, supporting the Trust user, to ensure that the NHS contractual position is maintained. This will also involve negotiation with suppliers to reach consensus. Ensure that Trust policies are built into contracts e.g., risk management processes, insurance requirements. Engage with Finance and wider Procurement and Logistics department to ensure that appropriate finance processes are being adhered to, e.g., revenue and capital, savings achieved are budget adjusted. Communicate the Trust(s) contracts to ensure that all relevant parties are aware, understand their obligations and support the implementation of contracts as required. Support change management processes e.g. supplier change because of a tender process. Monitor transactional compliance and the organisation lead, contract milestones and overall deliverables. Support contract exit, extension, or renewal activities as appropriate Lead specialist for written contract agreements, with specific reference to NHS Terms and Conditions and manages the contracting on a day-to-day basis.
Supports the Category Team as appropriate in ensuring that contract/commercial documentation is correctly drafted and transactional procurement is completed in accordance with Trust SFIs and Legislation
Manage non-Disclosure Agreements, sub-contracts, consulting agreements, licensing agreements, master agreements, liaison over proposed NHS terms and conditions.
Work with Risk Management Department / Finance to coordinate contractual insurance requirements.
Work with Finance and Procurement management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, and discounting policies.
Monitor contract terms and conditions. Ensure LYPFT staff satisfaction with agreed terms and conditions and contracting practices.
Responsible for line management of the Category Team, including all people management practices, appraisal, supervision, development, and training.
Job description
Job responsibilities
Provide line management support, objectives, appraisals, and pastoral support to the Category Team and support the wider Procurement and Logistics team as appropriate. Act as a key interface between Procurement and Logistics functions, and the Trust(s) ensuring that Trust objectives for commercial activity are met. Act as a key link with regional, national and client organisations. E.g., NOE CPC, NHS Supply Chain, Audit agencies, NHS E/I and NHS Central Commercial Function. Develop professional relationships with key suppliers and manage contracts through regular contact with such suppliers, and performance data-based contract review meetings. Be a primary point of contact for the Trust(s) contractual support and expertise and ensure the timely resolution of disputes and reconciliation of variations. Guide Trust(s) staff on the application of Trust standing financial instructions and the appropriate route to market for goods/services relating to contractual matters. On all contracts provide guidance on any variation from standard NHS terms and conditions, supporting the Trust user, to ensure that the NHS contractual position is maintained. This will also involve negotiation with suppliers to reach consensus. Ensure that Trust policies are built into contracts e.g., risk management processes, insurance requirements. Engage with Finance and wider Procurement and Logistics department to ensure that appropriate finance processes are being adhered to, e.g., revenue and capital, savings achieved are budget adjusted. Communicate the Trust(s) contracts to ensure that all relevant parties are aware, understand their obligations and support the implementation of contracts as required. Support change management processes e.g. supplier change because of a tender process. Monitor transactional compliance and the organisation lead, contract milestones and overall deliverables. Support contract exit, extension, or renewal activities as appropriate Lead specialist for written contract agreements, with specific reference to NHS Terms and Conditions and manages the contracting on a day-to-day basis.
Supports the Category Team as appropriate in ensuring that contract/commercial documentation is correctly drafted and transactional procurement is completed in accordance with Trust SFIs and Legislation
Manage non-Disclosure Agreements, sub-contracts, consulting agreements, licensing agreements, master agreements, liaison over proposed NHS terms and conditions.
Work with Risk Management Department / Finance to coordinate contractual insurance requirements.
Work with Finance and Procurement management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, and discounting policies.
Monitor contract terms and conditions. Ensure LYPFT staff satisfaction with agreed terms and conditions and contracting practices.
Responsible for line management of the Category Team, including all people management practices, appraisal, supervision, development, and training.
Person Specification
Qualifications
Essential
- Relevant qualification or membership and demonstrable experience
Experience
Essential
- Experience of working in procurement or logistics at an appropriate level
- Experience of engaging with stakeholders to develop positive relationships
- Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture
Skills
Essential
- Ability to negotiate and influence
Person Specification
Qualifications
Essential
- Relevant qualification or membership and demonstrable experience
Experience
Essential
- Experience of working in procurement or logistics at an appropriate level
- Experience of engaging with stakeholders to develop positive relationships
- Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture
Skills
Essential
- Ability to negotiate and influence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
