Leeds and York Partnership NHS Foundation Trust

Deputy Head of Procurement

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Job summary

An opportunity has arisen for an experienced leader to join our Procurement Team as Deputy Head of Procurement and Logistics. The Procurement and Logistics team plays a key role in supporting the delivery of high-quality patient care whilst ensuring value for money is achieved for both the Trust and Leeds Community Healthcare.

The successful candidate will demonstrate strong leadership skills to assist the Head of Procurement in managing, developing and motivating the procurement and logistics staff and to contribute to the continuous improvement of the service and its influence across the organisations.

They will play a pivotal role in contributing to the development and achievement of the Trusts Procurement strategic plan, continuous improvement of the service and workplan.

Main duties of the job

The successful candidate will deputise for the Head of Procurement on both procurement and logistics issues and lead on key projects.The Deputy Head of Procurement will ensure that the service is sensitive, responsive and flexible to the changing needs of the Trust balanced against the need to remain cost effective, the main task being to provide a strong and effective professional management focus leading to the achievement of agreed targets, efficiencies and added value initiatives.They will promote the benefits of effective procurement by influencing managers and clinicians to embrace the innovative alternatives to contribute towards the overall strategic aim of improving quality of care, whilst providing strong leadership and management of the Procurement and logistics teams to ensure that all Procurement and Logistics activity is effectively delivered in accordance with Trust policy and key partner buying organisations, for example, the Integrated Care System, NHS Supplychain, North of England Commercial Procurement Collaborative.

They will be able to communicate detailed and complex information using high levels of tact, diplomacy, persuasive and interpersonal skills including when required presentations to all levels of audience

About us

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.

Date posted

03 January 2025

Pay scheme

Agenda for change

Band

Band 8a

Salary

£53,755 to £60,504 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

173-68624-COR

Job locations

Roseville Road

Leeds

LS8 5DR

Job description

Job responsibilities

Create and manage relationships at corporate, operational and strategic levels in all procurement areas across the Trusts, in particular with Divisional Managers, and Integrated Care Systems (ICSs), NHS Supply Chain (NHS SC) and Crown Commercial Services (CCS)

To support the delivery of the Trusts Procurement and Logistics Strategy including transformational activities and implement appropriate policies and procedures.

Interpret and communicate highly complex legal and specialist procurement information to all levels of the organisation, including at Board, senior management and operational staff levels, ensuring that barriers to understanding from non-specialists are overcome.

Undertake formal and informal negotiations with suppliers and customers to determine how both to optimise value for money in the procurement of goods and services to meet customers expectations, whilst delivering savings and added benefit to the process on behalf of the Trust.

Make commercial decisions impacting upon service delivery then influence key decision makers to accept change.

Deputise for the Head of Procurement in his/her absence on all Procurement Department issues.

Liaise with the Head of Procurement to assess the levels of resource required from within the departments contracting function to support the Trusts contracting initiatives

The post holder will have oversight and professional accountability for a portfolio of contracts, and these may primarily be above Uk Public-sector procurement thresholds. There will be a requirement to ensure that all other contracts negotiated via tender processes by junior members of the department are undertaken in a professional manner.

Ensure that procurement and logistics staff are sufficiently trained to undertake procurement projects and processes in line with the Trusts Standing Financial Instructions and Standing Orders.

Working alongside the Head of Procurement, develop procurement and logistics training and ensure this is delivered to stakeholders across the Trust as and when necessary.

Responsible for the analyses and interpretation of legislative requirements, procurement best practice, and Trust needs, ensuring that Trust objectives are met through appropriate specifications and procurement processes.

Analyse frequent complex problems relating to procurement and logistics issues and makes judgements on financial decisions. Produce written reports and analysis to support decision making.

Analyse the procurement needs of the Trust developing medium term planning and detailed annual work plans, adapting plans as required to take account of emerging projects.

Proactively drive for rationalization and optimization of the supply base, products and services with due account taken of relevant risk factors ensuring that specifications are fit for purpose and encourage standardization and rationalization of goods and services.

Ensure that eCommerce systems are correctly implemented, aligned to both Trust strategy and national and support the smooth operational activities through the provision of quality management information and insights. Support the eCommerce manager in ensuring that data quality is high throughout eCommerce systems

Providing support e.g. product information and product expenditure reports, to the Head of Procurement.

Assist the Head of Procurement in the development of long term strategic and operational planning of the Procurement workplan, implementation and support service in line with the aims and strategic direction of the Trust.

To support the Head of Procurement to continuously review the procurement team structure to promote innovation to deliver the Trusts objectives and providing opportunities for staff development.

Form strong and effective partnership working with Logistics and eCommerce Management to ensure a cohesive procurement service.

Assist the Head of Procurement in compiling agreeing and drafting proposed work plans and tender timetables, plan and co-ordinate own workload and that of the Procurement Department to ensure that the workplan is maintained while remaining flexible enough to accommodate operational problems.

Ensure compliance with statutory and local policies, standards and procedures as appropriate.