Leeds and York Partnership NHS Foundation Trust

Support Service Secretary

This job is now closed

Job summary

We have an exciting opportunity for someone with strong administrative skills and experience to support Forensic Services and to make a positive difference to patients who require specialist mental health services and wider support. The post holder will work as part of a team to ensure an effective and efficient administration service is provided.

The role includes undertaking clerical and administration tasks on behalf of the Forensic Services. The post holder will be responsible for supporting telephone and email enquires, along with updating records via electronic care records system, and the audio transcribing mental health documents and assessments by clinical teams. They will contribute to the day to day running of services and will support processing of referrals, written communication with service users, liaising with outside agencies and other professionals as well as supporting a number of meetings across different forums.

This post is a hybrid post, with some working from base at Newsam Centre Leeds, and some time working from home.

Main duties of the job

The successful candidate will ideally have experience of working in a busy administrative environment. It is essential they have experience of using Microsoft Packages, in particular Work, Excel and Teams.

Interviews will take place on 4th and 5th of December

About us

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching,research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme (LYPFT pays 20.6% into your scheme each year), coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more organisations such as Blue Light Card, Health Service Discounts and NHS Discount Offers.

We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. Bank-only workers can choose the hours they want to work and will have the opportunity to gain additional experience, keep skills up to date, develop new ones and earn extra money without having to commit to a permanent role. For an informal discussion or more information please contact the team bankstaffingdepartment.lypft@nhs.net

Date posted

16 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pa

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

173-83423-FOR

Job locations

Forensic Service Admin

Newsam Centre

Leeds

LS14 6WB

Job description

Job responsibilities

A team player to work in a multi-disciplinary team with proven secretarial experience who is able to deliver accurate, high quality work.
A self-motivated person with excellent time management skills who is able to achieve deadlines.
An excellent communicator with proven organizational skills and the ability to work independently and accept direction form the Team Coordinator.
Word processing skills to a high level, with demonstratable knowledge and experience of electronic systems such as Care Director or similar.
Someone who enjoys a varied role and has the ability to problem solve and resolve issues as they arise.

Job description

Job responsibilities

A team player to work in a multi-disciplinary team with proven secretarial experience who is able to deliver accurate, high quality work.
A self-motivated person with excellent time management skills who is able to achieve deadlines.
An excellent communicator with proven organizational skills and the ability to work independently and accept direction form the Team Coordinator.
Word processing skills to a high level, with demonstratable knowledge and experience of electronic systems such as Care Director or similar.
Someone who enjoys a varied role and has the ability to problem solve and resolve issues as they arise.

Person Specification

Qualifications

Essential

RSA 3 or equivalent - tested

Experience

Essential

Whole Microsoft office package and its uses
Delivering accurate high quality work - tested
Previous substantive Administration / Secretarial experience

Skills

Essential

Excellent proven communication and organisational skills

Person Specification

Qualifications

Essential

RSA 3 or equivalent - tested

Experience

Essential

Whole Microsoft office package and its uses
Delivering accurate high quality work - tested
Previous substantive Administration / Secretarial experience

Skills

Essential

Excellent proven communication and organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Forensic Service Admin

Newsam Centre

Leeds

LS14 6WB

Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Forensic Service Admin

Newsam Centre

Leeds

LS14 6WB

Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)