Job summary
The post holder will be part of a busy service responsible for the efficient implementation of purchasing procedures across the Trust. The work involves processing routine and non-routine orders, investigating queries, obtaining, and analysing quotes, and providing support to all purchasing services and functions. The post holder will be expected to be proficient on the Trust Oracle System, adhere to all local work instructions and understand and observe all relevant NHS, Trust, and legal requirements relevant to the role. Reporting to the Catalogue and Systems Manager the Buyers will have a specialist area aligned to one of the Category Leads
Main duties of the job
- To build and maintain strong relationships with internal customers across all organisations LYPFT, LCH and MGD and external suppliers, offering timely assistance and advice on a range of queries. This may be by phone, e-mail, in person or input to a Working Group.
- To work with internal customers and external suppliers to deliver cost savings or other benefits by obtaining prices through contract agreements, price lists, computer enquiries, telephone enquiries, and quotations.
- Respond to all customer and supplier queries, in a professional manner.
- Resolve purchasing related problems on a daily basis.
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching,research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme (LYPFT pays 20.6% into your scheme each year), coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more organisations such as Blue Light Card, Health Service Discounts and NHS Discount Offers.
We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. Bank-only workers can choose the hours they want to work and will have the opportunity to gain additional experience, keep skills up to date, develop new ones and earn extra money without having to commit to a permanent role. For an informal discussion or more information please contact the team bankstaffingdepartment.lypft@nhs.net
Job description
Job responsibilities
- Proactively work with the Trusts to understand their Purchasing requirements and support accordingly.
- Proactively work with Trusts suppliers to ensure understanding of their capabilities in support of the Trusts requirements and the obtaining of quotations in accordance with the Trusts Standing Financial Instructions
- Respond to all customer and supplier queries, in a professional manner.
- Resolve purchasing related problems on a daily basis.
- Liaise with buyers and Category Leads/Catalogue Content Manager and/or eCommerce Manager to resolve these problems which may be complex.
- Liaise with users at all levels of the customer organisations. This would be by phone, or E-mail, or occasionally in person.
- Discuss financial queries with Suppliers and in relation to NHS SBS, resolve queries, including delays in payment needs to say in conjunction with Procurement Admin function when title agreed.
- Be familiar with and refer extensively to the Local Work Instructions and Standing Financial Instructions. Any queries to be directed to the eCommerce Manager.
- To liaise with Accounts Payables department by phone, e-mail or in person and to take appropriate action to resolve pricing/payment/credit queries.
- Liaising with suppliers in respect of expediting overdue Purchase Orders.
- Liaising between suppliers and customers to ensure goods for return (i.e., damaged/wrongly delivered) are sent back in a satisfactory condition to ensure the Trust receives maximum re-imbursement.
- Assist in collection of Data for NHS Key Performance Indicators. This would involve providing the office manager with information.
- Investigate financial queries and payment discrepancies. Analyse data to identify errors, sort out problems. Liaise with Financial Shared Services Centre to improve Operational Policy and Procedures. This may often (daily) involve complex investigations to discover problem areas, and then resolve them.
- To deliver cost savings or other benefits by obtaining prices through contract agreements, price lists, quotations.
Job description
Job responsibilities
- Proactively work with the Trusts to understand their Purchasing requirements and support accordingly.
- Proactively work with Trusts suppliers to ensure understanding of their capabilities in support of the Trusts requirements and the obtaining of quotations in accordance with the Trusts Standing Financial Instructions
- Respond to all customer and supplier queries, in a professional manner.
- Resolve purchasing related problems on a daily basis.
- Liaise with buyers and Category Leads/Catalogue Content Manager and/or eCommerce Manager to resolve these problems which may be complex.
- Liaise with users at all levels of the customer organisations. This would be by phone, or E-mail, or occasionally in person.
- Discuss financial queries with Suppliers and in relation to NHS SBS, resolve queries, including delays in payment needs to say in conjunction with Procurement Admin function when title agreed.
- Be familiar with and refer extensively to the Local Work Instructions and Standing Financial Instructions. Any queries to be directed to the eCommerce Manager.
- To liaise with Accounts Payables department by phone, e-mail or in person and to take appropriate action to resolve pricing/payment/credit queries.
- Liaising with suppliers in respect of expediting overdue Purchase Orders.
- Liaising between suppliers and customers to ensure goods for return (i.e., damaged/wrongly delivered) are sent back in a satisfactory condition to ensure the Trust receives maximum re-imbursement.
- Assist in collection of Data for NHS Key Performance Indicators. This would involve providing the office manager with information.
- Investigate financial queries and payment discrepancies. Analyse data to identify errors, sort out problems. Liaise with Financial Shared Services Centre to improve Operational Policy and Procedures. This may often (daily) involve complex investigations to discover problem areas, and then resolve them.
- To deliver cost savings or other benefits by obtaining prices through contract agreements, price lists, quotations.
Person Specification
Experience
Essential
- Experience of working in procurement at an appropriate level
- Approach to service provision across the organisations
Skills
Essential
- Demonstrable understanding of purchasing principles
Person Specification
Experience
Essential
- Experience of working in procurement at an appropriate level
- Approach to service provision across the organisations
Skills
Essential
- Demonstrable understanding of purchasing principles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
