Chesterfield Royal Hospital NHS Foundation Trust

Imaging Business Administrative Apprentice

The closing date is 02 February 2026

Job summary

To learn new administrative tasks throughout the Imaging Care Unit and support colleagues throughout the department to ensure an efficient delivery of administrative services.

Main duties of the job

To maintain confidentiality of information pertaining to patients, staff and other health service business in accordance with the Caldicott guidelines, Data Protection Act and all other relevant legislation and local policy.
To actively participate in the staff appraisal process.
To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

About us

This is an exciting opportunity to be part of a friendly, dynamic department situated within the Imaging Department at Chesterfield Royal Hospital. The Hospital itself is situated in lovely grounds with a focus on supporting its staff.

There is an outdoor gym available for staff and visitors. Have a look at our website and twitter page (@royalhospital) for more details on benefits of working at Chesterfield Royal and how we support our staff. The thriving City of Sheffield is approximately 15 minutes away and we are at the edge of the Peak District National Park with great transport links puts us in a great position.

Date posted

12 January 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

166-DCSC-7378521

Job locations

Chesterfield Royal Hospital NHS Foundation Trust

Top Road, Calow

Chesterfield

S44 5BL

Job description

Job responsibilities

Check stationery supplies and liaise with department Care Unit Administrator to ensure adequate levels are maintained.

Collect medical records from the Medical Records Library, distribute appropriately. Use the Trusts Care flow system to track appropriately.

Collate and process the reports for Dexa patients.

Promote and maintain good working relationships with other members of staff and departments to ensure the efficient and smooth running of the service.

Document accurate staff sickness information from the staff absence line and process accordingly.

Run a report to ensure paper referrals are reported and posted timely.

Book and manage the meeting room for members of staff in accordance with the room availability.

Update staff files ensuring filing is kept up to date as well as creating personal files for new starters.

Any other administrative duties that may reasonably be requested by the Care Unit Administrator/Imaging Managers and Leads.

Job description

Job responsibilities

Check stationery supplies and liaise with department Care Unit Administrator to ensure adequate levels are maintained.

Collect medical records from the Medical Records Library, distribute appropriately. Use the Trusts Care flow system to track appropriately.

Collate and process the reports for Dexa patients.

Promote and maintain good working relationships with other members of staff and departments to ensure the efficient and smooth running of the service.

Document accurate staff sickness information from the staff absence line and process accordingly.

Run a report to ensure paper referrals are reported and posted timely.

Book and manage the meeting room for members of staff in accordance with the room availability.

Update staff files ensuring filing is kept up to date as well as creating personal files for new starters.

Any other administrative duties that may reasonably be requested by the Care Unit Administrator/Imaging Managers and Leads.

Person Specification

Qualifications

Essential

Educated to GCSE standard

Desirable

Experience

Essential

Previous experience of working in a team
Work Experience

Desirable

Work experience in a Healthcare office environment (or similar)

Knowledge

Essential

Good keyboard skills
Excellent telephone skills
Awareness of confidentiality

Desirable

Use of different IT packages including Microsoft Word and Excel
Knowledge of basic working of office equipment
Understanding of office procedures

Personal Attributes

Essential

Smart appearance
Have a professional and courteous manner
Reliable
Flexible
A willingness to undertake training and development

Demonstrates our Proud to CARE values

Essential

Compassion, Ambition, Respect and Encouragement

Person Specification

Qualifications

Essential

Educated to GCSE standard

Desirable

Experience

Essential

Previous experience of working in a team
Work Experience

Desirable

Work experience in a Healthcare office environment (or similar)

Knowledge

Essential

Good keyboard skills
Excellent telephone skills
Awareness of confidentiality

Desirable

Use of different IT packages including Microsoft Word and Excel
Knowledge of basic working of office equipment
Understanding of office procedures

Personal Attributes

Essential

Smart appearance
Have a professional and courteous manner
Reliable
Flexible
A willingness to undertake training and development

Demonstrates our Proud to CARE values

Essential

Compassion, Ambition, Respect and Encouragement

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital NHS Foundation Trust

Top Road, Calow

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital NHS Foundation Trust

Top Road, Calow

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)