Chesterfield Royal Hospital NHS Foundation Trust

Receptionist/Administrator

The closing date is 07 December 2025

Job summary

We are looking to employ for a temporary 9 month maternity cover receptionist/administrator to join our busy GP practice based in the Heanor area. The role is working with both the reception and business services teams.

1 x 19.5 hours per week - Part-Time

The successful candidate should have:

GCSE in Maths & English grade C or above.

Basic IT skills.

Experience of working with the public, preferably in a reception environment.

Understand basic office procedures with some knowledge of SystmOne.

Main duties of the job

Ensuring reception is manned at all times

Maintaining and monitoring the Practice appointments system

Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional,

All reception administration is processed in a timely manner

Processing and distributing incoming (and outgoing) mail

Taking messages and passing on information.

Filing and retrieving paperwork.

Processing repeat prescriptions in accordance with Practice guidelines.

Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures

Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers.

Clearing and re-stock consulting rooms as required.

Providing clerical assistance to Practice and Trust staff as required including word/data processing, filing, photocopying, diary management and scanning.

Monitoring of stationery and other supplies.

Dealing with clinical waste (including removal to designated area

Keeping the reception /office area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter.

Note sorting scanning and administrative duties for patients and the Practice, dealing with patient tasks and associated paperwork.

Receiving patient monies according to the cash handling procedure

About us

Our vision is to be an exceptional provider of family medicine, dedicated to our patients, and we're on a mission to improve our community's health and reduce inequality.

Royal Primary Care surgeries are part of Chesterfield Royal Hospital Foundation Trust and this brings the benefits of being part of a larger organisation. As well as an NHS pension, you'll have access to training and development opportunities and a whole raft of well-being initiatives to look after your physical and mental health. At Royal Primary Care, your happiness is at the heart of our appraisal system, and we place great importance on everyone feeling included. You'll have an equal say in how we look after you through access to our annual staff survey.

(Please note although this is not Agenda for Change - we do offer our employees a good package of benefits)

Date posted

03 December 2025

Pay scheme

Other

Salary

£23,875 a year per annum pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

166-RPC-7586329

Job locations

RPC Brooklyn

Mansfield Road

Heanor

DE75 7AL

Job description

Job responsibilities

To work within the Administration team with a focus on achieving excellent patient care via the telephone and face to face. The successful candidates main responsibilities will be to manage the Registrations and Prescription management of a busy respite care home. Providing professional and holistic administration support for all patients who are discharged to the home ensuring a smooth and safe transition from hospital to respite to home.

Please see the attached job description for a full breakdown of the duties and responsibilities.

Job description

Job responsibilities

Please see the attached job description for a full breakdown of the duties and responsibilities.

Person Specification

Experience

Essential

Working with the public, call handling
Understanding of back office functions

Desirable

Experience of registering new patients
Understanding patient confidentiality

Skills and Knowledge

Essential

Good team working skills
Understanding of Subject Access Requests and other types of from patients and / or outside agencies.
Understanding of referral process for patients from primary to secondary care.
Able to work independently or as part of a team
Effective time management skills
Ability to work independently following verbal or written instructions
Clear communication skills

Desirable

Knowledge of clinical systems ie SystmOne
Knowledge of appointment process
Use of SMS systems and email
Ability to action teams tasks
Understanding of safeguarding

Qualifications and Training

Essential

GCSE in Maths and English or equivalent qualification.
ECDL or equivalent

Desirable

NVQ or equivalent in customer care
Formal training in a public facing environment
Knowledge of GP computer systems, preferably SystmOne

Person Specification

Experience

Essential

Working with the public, call handling
Understanding of back office functions

Desirable

Experience of registering new patients
Understanding patient confidentiality

Skills and Knowledge

Essential

Good team working skills
Understanding of Subject Access Requests and other types of from patients and / or outside agencies.
Understanding of referral process for patients from primary to secondary care.
Able to work independently or as part of a team
Effective time management skills
Ability to work independently following verbal or written instructions
Clear communication skills

Desirable

Knowledge of clinical systems ie SystmOne
Knowledge of appointment process
Use of SMS systems and email
Ability to action teams tasks
Understanding of safeguarding

Qualifications and Training

Essential

GCSE in Maths and English or equivalent qualification.
ECDL or equivalent

Desirable

NVQ or equivalent in customer care
Formal training in a public facing environment
Knowledge of GP computer systems, preferably SystmOne

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

RPC Brooklyn

Mansfield Road

Heanor

DE75 7AL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

RPC Brooklyn

Mansfield Road

Heanor

DE75 7AL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)