Job summary
An exciting opportunity has arisen for a highly motivated and proactive individual to contribute to the co-ordination of the care provided to Cancer patients.
Chesterfield Cancer Pathway Team are looking to appoint an additional part time Cancer MDT Co-ordinator and Pathway Tracker to join our expanding Team. You will be joining at an exciting time as we continue to grow our Pathway Team.
Our cancer pathway team keeps track of all the suspected and diagnosed cancer patients making sure they are seen and treated as soon as possible and within national cancer waiting time targets. We support the weekly multi-disciplinary team meetings and as an integral member of these teams you will be involved in managing the pathway accurately in the preparation and collation of clinical information as well as the meticulous capture of cancer data for national clinical audits. Previous experience is not essential as training will be provided.
You will need to be a good communicator as you will be dealing with clinical and administrative teams both within and across other Trusts.
Main duties of the job
As an integral member of the Cancer Pathway Team, you will work with members of the Cancer Multidisciplinary Teams and administrative teams:
Track and proactively manage suspected and diagnosed cancer patients, in line with national requirements, from referral through to either non-malignant diagnosis or first and subsequent treatment for cancer, and ensure national operational standards of waiting times are met.
Support the Cancer Management Team and the delivery of MDT meetings for specific cancer sites.
Facilitate data collection for suspected and diagnosed cancer patients and enter the information onto the appropriate database.
Provide breach reports for the local and tertiary cancer teams as required.
Facilitate video-conferencing to ensure the timely and accurate transmission of discussion and data between the participating sites.
About us
Our vision: Exceptional patient care provided by exceptional people.
Our mission: To bring our people communities and partners together - providing patient care we can all be proud of., We all play a part in achieving this, by living up to the values we promise to our patients and each other. As members of staff we will always be guided by our Proud to CARE values:
COMPASSION- treating everyone with kindness - welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
AMBITION- Aspiring to be the best - reaching high standards, providing exceptional care and services; and achieving measurable improvements in people's health and wellbeing
RESPECT- Valuing and appreciating everyone - listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
ENCOURAGEMENT- Opportunities for all - supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future
Job description
Job responsibilities
These are the key areas that support the purpose of the job :
- Be responsible for the tracking of suspected cancer patients who have been referred urgently by the GP through their pathway, to either a non-malignant diagnosis or to the first and subsequent treatment.
- Ensure that each step of the patient's pathway is within nationally agreed timescales and that final and subsequent treatments comply with those national operational standards.
- Maintaining an up to date and intermediate knowledge of national cancer standards, ensuring that unnecessary waits in the cancer pathway do not contribute to breaches of the cancer targets. This will involve working with clinical and administrative teams to ensure appropriate and timely diagnostic tests and treatment times are carried out within national timescales. Identifying any bottlenecks or potential delays in the patient pathway and liaising with appropriate clinical or booking teams to resolve.
- Be responsible for escalating any issues which will adversely affect a patient's pathway and in accordance with the specific Trust cancer waiting times policy.
- Be responsible for the immediate updating of the cancer database, with any changes or additions to a patient's pathway.
- To maintain an up to date knowledge of disease sites in order to be able to provide cover during absences.
- To ensure that relevant patients are identified and added to the MDT meetings and brought to the attention of clinicians as required. Ensure that all patients newly diagnosed with cancer are discussed in line with national cancer targets.
- Ensure preparations are made for each patient to be discussed at the MDT; having interrogated several clinical databases e.g. CRIS, ICE and iLab to assist treatment planning.
- Record management plans/outcomes for each patient discussed and be responsible for ensuring any patient not discussed is carried forward to the following meeting, ensuring any follow up action is carried out within agreed timescales.
- Be responsible for the linking via video conferencing with other sites/Trusts and input from other sources e.g. microscope, viewing screens.
- Provide support to MDT members during the MDT meeting for the video conferencing equipment. Be responsible for leaving the equipment in good order and promote professional use of the equipment by others.
- Alert relevant staff to any malfunctioning of the v/c equipment Prepare and distribute agenda for the meetings in a timely fashion.
- Record and maintain relevant information such as investigations, first and subsequent treatment plans and patient outcomes. This will require being available for either early morning or lunchtime meetings if appropriate.
- Where relevant, record MDT discussions electronically during the meetings, using a variety of different IT systems.
- Maintain a log of attendees and apologies, plus all patients discussed at these meetings, ensuring that all relevant information is recorded on appropriate systems. Ensuring this information is available for the yearly review and audits.
- Ensure appropriate summaries of the meetings are prepared and distributed.
- Facilitate collection of the mandatory National Cancer Outcomes and Services Dataset (COSD) and other related clinical data by:-
- Electronic retrieval of prospective and retrospective data from the pathology and radiology systems.
- Record and analyse data for COSD onto relevant databases, prior to extraction and sending to the cancer registry. Work in conjunction with the information department in collecting cancer dataset information and adding to the relevant IT system. Ensure accurate and timely communication with tertiary centres.Provide relevant information for COSD to the tertiary providers of cancer treatment.
- Monitor patient pathway and maintain communication with tertiary centre whilst patient is being treated there.
- Record patient access back into the Trust and communicate with clinicians and clinical nurse specialists of ongoing patient progress.
- To prepare a CWT breach report as required.
- Develop expert knowledge of tumour site-specific databases and any other sources of cancer information so that patient-specific data can be entered or extracted to/from these as necessary.
- Assist in producing timely and accurate disease site reports to enable weekly performance monitoring of waiting times with the local clinical teams.
- To be responsible for the collection and submission of national cancer audits ensuring all relevant data fields are obtained and transferred using the disease site-specific online audit tools.
- Ensure that patient data fields are completed using case notes, where necessary, to obtain the relevant data.
- To prepare the necessary evidence relating to MDT attendance, MDT outcomes as required.
GENERAL RESPONSIBILITIES
- To act in line with the Trust's CARE values.
- To maintain patient confidentiality at all times.
- To actively participate in the staff appraisal process.
- To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.
- It is the responsibility of every employee to actively help the Trust prevent and control infection by washing their hands effectively, carrying out their duties in a way which minimises infection, attending appropriate training and maintaining up to date knowledge and skills in infection control and prevention as relevant to their post.
This job description acts as a guideline to the responsibilities of the post holder and will be reviewed in consultation with the post holder and amended to meet changing professional and service needs.
Job description
Job responsibilities
These are the key areas that support the purpose of the job :
- Be responsible for the tracking of suspected cancer patients who have been referred urgently by the GP through their pathway, to either a non-malignant diagnosis or to the first and subsequent treatment.
- Ensure that each step of the patient's pathway is within nationally agreed timescales and that final and subsequent treatments comply with those national operational standards.
- Maintaining an up to date and intermediate knowledge of national cancer standards, ensuring that unnecessary waits in the cancer pathway do not contribute to breaches of the cancer targets. This will involve working with clinical and administrative teams to ensure appropriate and timely diagnostic tests and treatment times are carried out within national timescales. Identifying any bottlenecks or potential delays in the patient pathway and liaising with appropriate clinical or booking teams to resolve.
- Be responsible for escalating any issues which will adversely affect a patient's pathway and in accordance with the specific Trust cancer waiting times policy.
- Be responsible for the immediate updating of the cancer database, with any changes or additions to a patient's pathway.
- To maintain an up to date knowledge of disease sites in order to be able to provide cover during absences.
- To ensure that relevant patients are identified and added to the MDT meetings and brought to the attention of clinicians as required. Ensure that all patients newly diagnosed with cancer are discussed in line with national cancer targets.
- Ensure preparations are made for each patient to be discussed at the MDT; having interrogated several clinical databases e.g. CRIS, ICE and iLab to assist treatment planning.
- Record management plans/outcomes for each patient discussed and be responsible for ensuring any patient not discussed is carried forward to the following meeting, ensuring any follow up action is carried out within agreed timescales.
- Be responsible for the linking via video conferencing with other sites/Trusts and input from other sources e.g. microscope, viewing screens.
- Provide support to MDT members during the MDT meeting for the video conferencing equipment. Be responsible for leaving the equipment in good order and promote professional use of the equipment by others.
- Alert relevant staff to any malfunctioning of the v/c equipment Prepare and distribute agenda for the meetings in a timely fashion.
- Record and maintain relevant information such as investigations, first and subsequent treatment plans and patient outcomes. This will require being available for either early morning or lunchtime meetings if appropriate.
- Where relevant, record MDT discussions electronically during the meetings, using a variety of different IT systems.
- Maintain a log of attendees and apologies, plus all patients discussed at these meetings, ensuring that all relevant information is recorded on appropriate systems. Ensuring this information is available for the yearly review and audits.
- Ensure appropriate summaries of the meetings are prepared and distributed.
- Facilitate collection of the mandatory National Cancer Outcomes and Services Dataset (COSD) and other related clinical data by:-
- Electronic retrieval of prospective and retrospective data from the pathology and radiology systems.
- Record and analyse data for COSD onto relevant databases, prior to extraction and sending to the cancer registry. Work in conjunction with the information department in collecting cancer dataset information and adding to the relevant IT system. Ensure accurate and timely communication with tertiary centres.Provide relevant information for COSD to the tertiary providers of cancer treatment.
- Monitor patient pathway and maintain communication with tertiary centre whilst patient is being treated there.
- Record patient access back into the Trust and communicate with clinicians and clinical nurse specialists of ongoing patient progress.
- To prepare a CWT breach report as required.
- Develop expert knowledge of tumour site-specific databases and any other sources of cancer information so that patient-specific data can be entered or extracted to/from these as necessary.
- Assist in producing timely and accurate disease site reports to enable weekly performance monitoring of waiting times with the local clinical teams.
- To be responsible for the collection and submission of national cancer audits ensuring all relevant data fields are obtained and transferred using the disease site-specific online audit tools.
- Ensure that patient data fields are completed using case notes, where necessary, to obtain the relevant data.
- To prepare the necessary evidence relating to MDT attendance, MDT outcomes as required.
GENERAL RESPONSIBILITIES
- To act in line with the Trust's CARE values.
- To maintain patient confidentiality at all times.
- To actively participate in the staff appraisal process.
- To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.
- It is the responsibility of every employee to actively help the Trust prevent and control infection by washing their hands effectively, carrying out their duties in a way which minimises infection, attending appropriate training and maintaining up to date knowledge and skills in infection control and prevention as relevant to their post.
This job description acts as a guideline to the responsibilities of the post holder and will be reviewed in consultation with the post holder and amended to meet changing professional and service needs.
Person Specification
Qualifications & Training
Essential
- Good General Education with GCSE level English and Mathematics ECDL or equivalent experience (2)
- Qualified to NVQ Level 3 or equivalent health care experience
Desirable
- Knowledge of Infoflex system
- Knowledge of Cancer wait guidance
Working Experience
Essential
- Ability to establish and maintain patient tracking database
- Ability to work in a busy demanding environment
- Knowledge of spreadsheet and data applications
Desirable
- Ability to relate to a wide range of senior clinical colleagues
- Attendance at MDT clinical meetings
- A wide understanding of Medical Terminology
- Knowledge of Cancer Waiting Times Data
Skills and Knowledge
Essential
- Understanding of Confidentiality
- Excellent communication skills
- Able to meet deadline without compromising accuracy of workload
- Organisational skills and ability to prioritise workload
Desirable
- Knowledge of Cancer agenda
- Minute taking skills
Person Specification
Qualifications & Training
Essential
- Good General Education with GCSE level English and Mathematics ECDL or equivalent experience (2)
- Qualified to NVQ Level 3 or equivalent health care experience
Desirable
- Knowledge of Infoflex system
- Knowledge of Cancer wait guidance
Working Experience
Essential
- Ability to establish and maintain patient tracking database
- Ability to work in a busy demanding environment
- Knowledge of spreadsheet and data applications
Desirable
- Ability to relate to a wide range of senior clinical colleagues
- Attendance at MDT clinical meetings
- A wide understanding of Medical Terminology
- Knowledge of Cancer Waiting Times Data
Skills and Knowledge
Essential
- Understanding of Confidentiality
- Excellent communication skills
- Able to meet deadline without compromising accuracy of workload
- Organisational skills and ability to prioritise workload
Desirable
- Knowledge of Cancer agenda
- Minute taking skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
