Surgical Records Assistant
The closing date is 08 August 2025
Job summary
We are currently looking to appoint a Surgical Records Assistant within the Surgical Division. This is a permanent post of 22.5 hours per week. The working hours are Wednesday, Thursday and Friday 08.30 to 17.000830 - 1700 with an hour for lunch break.
Main duties of the job
File designated items of documentation accurately in patient case notes, other clinical and non-clinical files.
Transport case notes, files and other documentation appropriately.
Problem solve effectively and efficiently, utilising own initiative when trying to locate patient notes that may have been incorrectly tracked.
Store records appropriately in secure locations. Keep records safe and confidential while in their care.
Maintain files and other documentation in accordance with divisional procedures.
Creating new patient folders.
Destruction of documentation in accordance with local procedures.
Operate IT and other equipment safely and in conformance with divisional procedures.
Undertake other appropriate administrative tasks, including photocopying.
Liaise with colleagues and peers, either face to face, email or via telephone.
Retrieve messages and deal with enquiries as appropriate.
Maintain confidentiality at all times ensuring compliance to Information Governance policies.
Maintain up-to-date knowledge of all relevant filing systems.
When necessary, provide cover within the receptionist role (further job specific training will be required in order to become competent in duties including, taking phone calls and dealing with any queries that arise from those calls, meeting and greeting at the reception desk and making or changing appointments).
Undertake any additional duties which may be determined by the Care Unit Coordinator and or Service Manager.
About us
Supporting our vision and values.
Our vision is to be a first-class provider of sustainable healthcare, delivering the best possible care for our patients; and being a great place to work for our people. Our proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise our patients and each other.
As colleagues, we will always be guided by our Proud to Care Values:
Compassion: Treating everyone with kindness - welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values.
Ambition: Aspiring to be the best - reaching high standards, providing exceptional care and services; and achieving measurable improvements in people's health and wellbeing.
Respect: Valuing and appreciating everyone - listening, learning, and acting on their experiences, being open and honest; and recognising that working with others brings benefits.
Encouragement: Opportunities for all - supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future.
Details
Date posted
28 July 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,169 a year PA PRO RATA
Contract
Permanent
Working pattern
Part-time
Reference number
166-SS-7338877
Job locations
CHESTERFIELD ROYAL HOSPITAL NHS FOUNDATION TRUST
Top Road
CHESTERFIELD
S44 5BL
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
CHESTERFIELD ROYAL HOSPITAL NHS FOUNDATION TRUST
Top Road
CHESTERFIELD
S44 5BL
Employer's website
https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
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