Chesterfield Royal Hospital NHS Foundation Trust

ESR Project Support Administrator

The closing date is 23 July 2025

Job summary

We are looking for a proactive and highly motivated ESR Project Support Administrator to join our team during an exciting period of growth and innovation as we roll out ESR Manager Self Service across the Organisation. As the primary workforce management system used across the NHS, ESR plays a pivotal role in our operations. By joining our team, you will contribute to driving positive change within the trust, helping us deliver improved services and support to all employees.

Main duties of the job

To support the ESR Team, the wider Workforce and Organisational Development (OD) team and the Trust overall in the implementation of ESR Manager Self Service.

To update & maintain accurate access to ESR which supports the rollout program.

Creates user access controls for managers and administrators on ESR, advice on system usage and maintenance of data quality within ESR.

Performs a range of administrative duties including data input, creating and delivering a range of communication and engagement initiatives and basic workforce reporting.

About us

This is an excellent opportunity to join a successful foundation trust with a strong commitment to delivering the highest standards of clinical quality, patient care and staff experience. The Trusts Together as One Strategy describes our organisational values and a pledge to support our people through compassionate and inclusive leadership.

Chesterfield Royal Hospital NHS Foundation Trust is North Derbyshire's only acute District General Hospital, with 24 hour Emergency Department services; we're responsible for providing care and treatment to more than 400,000 people who live in our communities. We are modern, friendly and in commuting distance of Sheffield, Derby, Nottingham and close to the Peak District. The Care Quality Commission has rated the Trust as 'Good'. Our vision is to provide exceptional patient care provided by exceptional people. We work closely with our partners across health and social care as part of the Joined Up Care Derbyshire Integrated Care System.

Date posted

09 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year AFC banding to be finalised

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

166-W&OD-7315174

Job locations

Chesterfield Royal Hospital

Chesterfield Road

Chesterfield

S44 5BL

Job description

Job responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.

When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

Person specification

Qualifications

Essential criteria

Educated to GCSE standard or equivalent to include English and Maths ar grades A-C (or equivalent)

Experience

Essential Criteria

Recent experience of working in a data processing environment

Experience of inputting data into systems and maintaining records

Experience of using ESR

Desirable criteria

Experience of supporting projects

Experience of producing reports and presenting data

Experience of creating and administering communication media such as intranet sites

Experience of arranging training or other events

Skills and knowledge

Essential Criteria

Ability to prioritise workload

Ability to work under pressure and remain calm.

Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels

Customer care skills.

Excellent telephone manner

Excellent IT/keyboard skills Excellent organisational skills

Ability to be flexible and respond to changing priorities

Good written skills

Comprehensive IT skills, specifically Microsoft Office Word, Excel, Outlook, PowerPoint

Good understanding of the importance of confidentiality and information governance/GDPR

High level of accuracy and attention to detail

Personal attributes

Essential criteria

Awareness/understanding of confidentiality.

Ability to work as part of a team as well as using own initiative.

Smart appearance.

Polite and courteous manner.

Able to co-ordinate a variety of duties that run simultaneously.

Flexibility

Excellent interpersonal and communication skills

Ability to prioritise work and manage deadlines

Ability to be flexible and respond to changing priorities

Ability to work on own initiative, autonomously and as part of a team

Demonstrates Trust values

Essential criteria

Proud to CARE (Compassion, Ambition, Respect, Encouragement)

Job description

Job responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.

When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

Person specification

Qualifications

Essential criteria

Educated to GCSE standard or equivalent to include English and Maths ar grades A-C (or equivalent)

Experience

Essential Criteria

Recent experience of working in a data processing environment

Experience of inputting data into systems and maintaining records

Experience of using ESR

Desirable criteria

Experience of supporting projects

Experience of producing reports and presenting data

Experience of creating and administering communication media such as intranet sites

Experience of arranging training or other events

Skills and knowledge

Essential Criteria

Ability to prioritise workload

Ability to work under pressure and remain calm.

Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels

Customer care skills.

Excellent telephone manner

Excellent IT/keyboard skills Excellent organisational skills

Ability to be flexible and respond to changing priorities

Good written skills

Comprehensive IT skills, specifically Microsoft Office Word, Excel, Outlook, PowerPoint

Good understanding of the importance of confidentiality and information governance/GDPR

High level of accuracy and attention to detail

Personal attributes

Essential criteria

Awareness/understanding of confidentiality.

Ability to work as part of a team as well as using own initiative.

Smart appearance.

Polite and courteous manner.

Able to co-ordinate a variety of duties that run simultaneously.

Flexibility

Excellent interpersonal and communication skills

Ability to prioritise work and manage deadlines

Ability to be flexible and respond to changing priorities

Ability to work on own initiative, autonomously and as part of a team

Demonstrates Trust values

Essential criteria

Proud to CARE (Compassion, Ambition, Respect, Encouragement)

Person Specification

Qualifications and Training

Essential

at grades A-C (or equivalent)

Experience

Essential

Recent experience of working in a data processing environment
Experience of inputting data into systems and maintaining records
Experience of using ESR

Desirable

Experience of supporting projects
Experience of producing reports and presenting data
Experience of creating and administering communication media such as intranet sites
Experience of arranging training or other events

Skills and Knowledge

Essential

Ability to prioritise workload
Ability to work under pressure and remain calm
Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels
Customer care skills.
Excellent telephone manner
Excellent IT/keyboard skills Excellent organisational skills
Ability to be flexible and respond to changing priorities
Good written skills
Comprehensive IT skills, specifically Microsoft Office - Word, Excel, Outlook, PowerPoint
Good understanding of the importance of confidentiality and information governance/GDPR
High level of accuracy and attention to detail

Personal Attributes

Essential

Awareness/understanding of confidentiality.
Ability to work as part of a team as well as using own initiative.
Smart appearance.
Polite and courteous manner.
Able to co-ordinate a variety of duties that run simultaneously.
Flexibility
Excellent interpersonal and communication skills
Ability to prioritise work and manage deadlines
Ability to work on own initiative, autonomously and as part of a team
Ability to be flexible and respond to changing priorities

Demonstrates our Proud to CARE Values

Essential

Compassion, Ambition, Respect, Encouragement

Person Specification

Qualifications and Training

Essential

at grades A-C (or equivalent)

Experience

Essential

Recent experience of working in a data processing environment
Experience of inputting data into systems and maintaining records
Experience of using ESR

Desirable

Experience of supporting projects
Experience of producing reports and presenting data
Experience of creating and administering communication media such as intranet sites
Experience of arranging training or other events

Skills and Knowledge

Essential

Ability to prioritise workload
Ability to work under pressure and remain calm
Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels
Customer care skills.
Excellent telephone manner
Excellent IT/keyboard skills Excellent organisational skills
Ability to be flexible and respond to changing priorities
Good written skills
Comprehensive IT skills, specifically Microsoft Office - Word, Excel, Outlook, PowerPoint
Good understanding of the importance of confidentiality and information governance/GDPR
High level of accuracy and attention to detail

Personal Attributes

Essential

Awareness/understanding of confidentiality.
Ability to work as part of a team as well as using own initiative.
Smart appearance.
Polite and courteous manner.
Able to co-ordinate a variety of duties that run simultaneously.
Flexibility
Excellent interpersonal and communication skills
Ability to prioritise work and manage deadlines
Ability to work on own initiative, autonomously and as part of a team
Ability to be flexible and respond to changing priorities

Demonstrates our Proud to CARE Values

Essential

Compassion, Ambition, Respect, Encouragement

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield Road

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield Road

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)