Chesterfield Royal Hospital NHS Foundation Trust

OOH Admissions Clerk

The closing date is 16 July 2025

Job summary

To deliver case notes for out of hours admission within the 1-hour target; updating the Patient Administration System (PAS) with admissions and discharges. This role involves working independently and often alone .

Ensuring internal and external calls are handled. The post involves handling confidential information and therefore, the post holder must maintain strict confidentiality at all times.

Main duties of the job

Using the Patient Administration system (PAS) admit and discharge.

Create new case notes or additional case note volumes as required.

Locate and retrieve any missing notes using the Patient Tracker system.

Update patient details and admission details on the PAS system. Action telephone calls from the Wards and A&E regarding emergency admissions. Also dealing with queries from external calls, including other emergency services, care providers and patients relatives. Receive telephone enquiries from the public and outside bodies (i.e Police, Social Services, DSS etc.) Retrieve case notes from off-site areas for admissions.

Process information as out-lined in the "Notification of Death" procedure.

Any other duties which may be delegated from time to time.

To be familiar and comply with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

About us

Chesterfield Royal Hospital is located in Calow, Chesterfield, which is situated on a green field site on the edge of the Peak District National Park. It is home to the Crooked Spire and is also close to Sheffield, Derby and Nottingham, thus offering numerous choices for recreational activities and lifestyles.

Chesterfield Royal Hospital was officially opened by the Queen in 1985 and since then it has continued to expand and modernise, currently holding approximately 550 beds. We provide acute in-patient and out-patient care for Chesterfield and the surrounding rural area of North Derbyshire, serving a population of approximately 350,000 people.

Date posted

08 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year Per Annum

Contract

Permanent

Working pattern

Part-time

Reference number

166-MEC-7207636

Job locations

Chesterfield Royal Hospital

Chesterfield & North Derbyshire Royal Hospital

Chesterfield

S44 5BL

Job description

Job responsibilities

Please see the Job description and Person Specification in the attachments section on this page. This document contains a full detailed description of the role and what the main responsibilities and duties are, along with the criteria that are required for the role.

Job description

Job responsibilities

Person Specification

Essential and Desirable

Essential

Relevant clerical experience.
Use of a telephone in a busy environment.
Customer care experience
Ability to work under pressure.
Ability to deal with a variety of tasks simultaneously.
Ability to prioritise workload.
VDU/Keyboard Skills.
Understanding of office procedures.

Desirable

Knowledge of PAS/Medway system.
Previous Experience in a Care setting

Person Specification

Essential and Desirable

Essential

Relevant clerical experience.
Use of a telephone in a busy environment.
Customer care experience
Ability to work under pressure.
Ability to deal with a variety of tasks simultaneously.
Ability to prioritise workload.
VDU/Keyboard Skills.
Understanding of office procedures.

Desirable

Knowledge of PAS/Medway system.
Previous Experience in a Care setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield & North Derbyshire Royal Hospital

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield & North Derbyshire Royal Hospital

Chesterfield

S44 5BL

Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)