Job summary
The post holder will provide administrative support to the Patient Catering and Domestic Services team directly, working alongside other administrative colleagues in the team.
This is a fast paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. The job role activities are varied, and workload can be sporadic
- Great communication skills are essential.
- Great organisational skills and ability to prioritise is a must.
- Experienced in Microsoft office
This position is Monday - Friday 8am - 2pm
Main duties of the job
The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.
The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.
They will be responsible for prioritising various administrative duties e.g. organising meetings and informal minute taking, electronic filing, updating staff health roster system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.
Previous experience in a busy administrative setting, using Microsoft office outlook, word and excel is essential. Additional experience working within Facilities Management within an NHS setting would be advantageous.
Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.
About us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Job description
Job responsibilities
Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Job description
Job responsibilities
Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person Specification
Qualifications and Training
Essential
- oGCSE English & Maths (or equivalent)
- oMicrosoft office applications e.g., Excel and Word
Desirable
- oECDL
- oQualification in customer care
Experience
Essential
- oPrevious experience of organising and prioritizing workloads.
- oPrevious experience of inputting, retrieving and manipulating data within databases
- oExcellent interpersonal skills and communication skills
- oAble to work under pressure and on own initiative
Desirable
- oPrevious experience in a healthcare environment
Skills and Knowledge
Essential
- oAble to co-ordinate a variety of duties that run simultaneously
- oAbility to prioritise workload
- oExcellent keyboard skills
- oAble to work under pressure
- oAbility to meet deadlines
- oDecision making skills
- oCustomer care focus
- oAbility to retrieve, record and pass on accurate information, verbal and written
Desirable
- oExperience in note taking
Personal Attributes
Essential
- oAwareness of Confidentiality
- oTeam Worker
- oProfessional Appearance
- oAdaptable approach to meet the needs of the service
- oConfident and assertive
- oResilient
Person Specification
Qualifications and Training
Essential
- oGCSE English & Maths (or equivalent)
- oMicrosoft office applications e.g., Excel and Word
Desirable
- oECDL
- oQualification in customer care
Experience
Essential
- oPrevious experience of organising and prioritizing workloads.
- oPrevious experience of inputting, retrieving and manipulating data within databases
- oExcellent interpersonal skills and communication skills
- oAble to work under pressure and on own initiative
Desirable
- oPrevious experience in a healthcare environment
Skills and Knowledge
Essential
- oAble to co-ordinate a variety of duties that run simultaneously
- oAbility to prioritise workload
- oExcellent keyboard skills
- oAble to work under pressure
- oAbility to meet deadlines
- oDecision making skills
- oCustomer care focus
- oAbility to retrieve, record and pass on accurate information, verbal and written
Desirable
- oExperience in note taking
Personal Attributes
Essential
- oAwareness of Confidentiality
- oTeam Worker
- oProfessional Appearance
- oAdaptable approach to meet the needs of the service
- oConfident and assertive
- oResilient
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
