Administrative Co-ordinator
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Job summary
The Administrative Co-ordinator role provides plenty of variety and flexibility and an opportunity to work with and support the Trust's Executives and various teams across the Trust. As part of the Executive Admin team you will work closely with the team of Executive Personal Assistants and other Admin Co-ordinators to ensure a high level of support is provided to the Executives, their deputies and Associate Directors
If you are an experienced administrator, are confident working with stakeholders at all levels and have a flexible and adaptable attitude we would love to welcome you to our team.
Our colleagues are very important to us and we would welcome a conversation with you about full time, part time or flexible working options.
Main duties of the job
This is a summary of the main tasks, full details can be found in the attached job description.o Provide specialist administrative support to the Executive Personal Assistants (PAs)taking on specific tasks and responsibilities as required to support the Executive Admin team portfolio.o Provide front of house service, meeting and greeting both internal and external visitors.o Communications - manage post; opening, sorting and distributing mail, receive and action general queries by phone or emailo Action often complex instructions from the Executive PAs, Executive Directors and Deputies
o Support the Executive PAs to maintain an up-to-date electronic diary for the Executive Team.o Ensure Executive Directors are prepared for meetings by ensuring that they have all papers and information available.o Maintain filing systems and electronic databases ensuring that all relevant correspondence and documents are available when requiredo Take minutes and action notes for meetings chaired by Executives or those for which the executive team are responsible as required.
o Ordering of supplies using the electronic procurement system.
o Support the recruitment process for Consultant Recruitmento Maintain confidentiality at all times relating to patients, staff and the Trust
About us
A successful Foundation Trust, Chesterfield Royal has over 4,000 dedicated colleagues serving a community of over 400,000 people in North Derbyshire. In a workplace in which you can proudly be yourself, we won't just focus on your application- who you are, your talent and the potential you'll bring is equally important and we will support you to be the best you can be.
We are a values-led organisation and have embedded our Proud to Care Values: leading with care, openness, integrity and an inclusive culture, at the heart of everything we do, ensuring we provide patients with the best possible care and making our Trust a great place for our people to work. Our ambition is to provide consistently exceptional care for our patients and to achieve an "Outstanding" rating with the CQC and we developed our Royal Academy of Improvement, to ensure everyone can find the help and support they need to drive improvements.
We are firmly rooted in the founding principles of the NHS, and we have built on this through our "Leading the Chesterfield Way" framework. We know people have a life and responsibilities outside of work and offer flexibility and a raft of support to care for your physical and mental well-being
Details
Date posted
27 November 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year Pro rata for part time
Contract
Permanent
Working pattern
Full-time, Part-time, Job share
Reference number
166-CS-6793501
Job locations
Chesterfield Royal Hospital
Calow
Chesterfield
S44 5BL
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
Chesterfield Royal Hospital
Calow
Chesterfield
S44 5BL
Employer's website
https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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