Job summary
DSFS Limited are looking for a dynamic enthusiastic E-Procurement and Data Analyst to join the Procurement team to deliver taking the lead for analysis of procurement related data, our purchase to pay and e-procurement system development as well as the development of catalogue management functions to drive down cost and drive QUALITY of performance up.
Main duties of the job
Analyse and Research Data
Analyse spend data to:
- Predict future spend patterns
- Review non purchase order spend
- Research and identify contractual leakage
- Evaluate the reasons why invoices are not being paid on time
- Produce information and offer advice regarding benchmarking and product switching
- Assist in the delivery of standardisation and rationalisation of stock across the Trust
Analyse and research data to deliver:
- Year on year improvements in cost, whilst maintaining quality
- Transparent decision making
- Addition of relevant new catalogue items
- Improvements in relation to supplier management
About us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Job description
Job responsibilities
For details of this exciting role, please see the attached Job Description and Person Specification.
Job description
Job responsibilities
For details of this exciting role, please see the attached Job Description and Person Specification.
Person Specification
Qualifications and Training
Essential
- Data Analyst Apprenticeship (Level 4) or equivalent
- ECDL or equivalent experience
- Excel advanced training
Desirable
- Project Management Prince 2 Foundation
- ILM Level 4 or equivalent
- Experience and knowledge of SQL
- Advanced level (or equivalent) qualifications in mathematics, ICT, statistics, or economics
Experience
Essential
- Significant experience of working with data, and using data to make business intelligent decisions and improve services
- Experience of working with Procurement or Finance IT systems in large, complex organisations
- Experience of liaising and working with suppliers to improve data exchange and efficiency
- Experience of working customers in a large, complex organisation
- Significant experience of using Excel; PowerPoint, Word and other packages to generate reports and to present data and information
- Significant experience in a customer service environment
- Extensive experience and use of Procure to Pay Systems
- Significant demonstrable experience of using data to review spend; usage; and generate reports to identify cost saving opportunities and improve procurement performance
Desirable
- Extensive use of Microsoft packages
- Working knowledge of the NHS
- Management/supervisory experience
- Coaching and mentoring experience
- Public Sector procurement experience
Skills and Knowledge
Essential
- Knowledge of administrative procedures, including specialised procurement IT systems
- Knowledge of electronic catalogue development
- Knowledge of contract databases
- Track record of building successful and robust professional relationships to deliver cost improvements and other procurement related efficiencies
- The ability to analyse complex data and make recommendations in relation to spend reduction, contract management; catalogue expansion; and demonstrate compliance with OJEU and other Procurement legislation
- Highly developed communication and interpersonal skills
- Demonstrable use of EXCEL and other packages to capture and present data and to develop user friendly reports
- Ability to gather, analyse and interpret data
- Ability to pay close attention to detail
Desirable
- Knowledge of NHS Procurement processes
- Ability to lead and manage a small team
- Project Management skills application
- Knowledge of electronic catalogue development
Personal Attributes
Essential
- Good Interpersonal and relationship building skills
- Excellent communication skills
- Highly developed organisational skills
- Ability to plan and organise own workload
- Positive and supportive approach to colleagues, team members and clients
- Ability to work under pressure and meet tight deadlines
- Be adaptive to change
- Self-motivated and ability to motivate others
Desirable
- Evidence of innovation and improvement
Person Specification
Qualifications and Training
Essential
- Data Analyst Apprenticeship (Level 4) or equivalent
- ECDL or equivalent experience
- Excel advanced training
Desirable
- Project Management Prince 2 Foundation
- ILM Level 4 or equivalent
- Experience and knowledge of SQL
- Advanced level (or equivalent) qualifications in mathematics, ICT, statistics, or economics
Experience
Essential
- Significant experience of working with data, and using data to make business intelligent decisions and improve services
- Experience of working with Procurement or Finance IT systems in large, complex organisations
- Experience of liaising and working with suppliers to improve data exchange and efficiency
- Experience of working customers in a large, complex organisation
- Significant experience of using Excel; PowerPoint, Word and other packages to generate reports and to present data and information
- Significant experience in a customer service environment
- Extensive experience and use of Procure to Pay Systems
- Significant demonstrable experience of using data to review spend; usage; and generate reports to identify cost saving opportunities and improve procurement performance
Desirable
- Extensive use of Microsoft packages
- Working knowledge of the NHS
- Management/supervisory experience
- Coaching and mentoring experience
- Public Sector procurement experience
Skills and Knowledge
Essential
- Knowledge of administrative procedures, including specialised procurement IT systems
- Knowledge of electronic catalogue development
- Knowledge of contract databases
- Track record of building successful and robust professional relationships to deliver cost improvements and other procurement related efficiencies
- The ability to analyse complex data and make recommendations in relation to spend reduction, contract management; catalogue expansion; and demonstrate compliance with OJEU and other Procurement legislation
- Highly developed communication and interpersonal skills
- Demonstrable use of EXCEL and other packages to capture and present data and to develop user friendly reports
- Ability to gather, analyse and interpret data
- Ability to pay close attention to detail
Desirable
- Knowledge of NHS Procurement processes
- Ability to lead and manage a small team
- Project Management skills application
- Knowledge of electronic catalogue development
Personal Attributes
Essential
- Good Interpersonal and relationship building skills
- Excellent communication skills
- Highly developed organisational skills
- Ability to plan and organise own workload
- Positive and supportive approach to colleagues, team members and clients
- Ability to work under pressure and meet tight deadlines
- Be adaptive to change
- Self-motivated and ability to motivate others
Desirable
- Evidence of innovation and improvement
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
Derbyshire Support and Facilities Service Ltd c/o Chesterfield Royal Hospital NHS Foundation Trust
Top Road
Chesterfield
S44 5BL
Employer's website
https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)
